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Bits and Pieces

Cataloging and Metadata
Controlling more headings in WorldCat

In addition to cataloger-initiated controlling, OCLC is using new stand-alone controlling software to evaluate bibliographic records in WorldCat and control headings.

In the research that led to the publication of Online Catalogs: What End Users and Librarians Want library staff who use WorldCat ranked the need for increased accuracy in name and subject headings as a highly desired improvement. The report on WorldCat quality issued in September 2011 identified a project to control more headings in WorldCat as a priority during OCLC’s fiscal year 2012. The following describes this new controlling effort which will provide benefit to all users of WorldCat, regardless of which interface they use.

Current controlling functionality in Connexion. The controlling functionality currently available in the Connexion applications enables users to link authority records to headings in master WorldCat bibliographic records. Cataloger-initiated controlling functions facilitate automatic updating of headings in bibliographic records.

• Connexion users initiate matching headings in bibliographic records to established authority records.
• The system normalizes the headings in bibliographic records, matches them with authority records, and inserts the linked heading in the bibliographic record.

New stand-alone controlling software. OCLC is extending the Control All functionality by developing a stand-alone batch service that runs independently. The software evaluates all bibliographic records in WorldCat and controls headings as detailed below.

Records evaluated for processing. The software will evaluate the following bibliographic records in WorldCat for processing according to different time schedules:

• Master bibliographic records newly added to WorldCat contributed either through online applications or through batchload will be evaluated daily.
• Master bibliographic records changed and replaced in WorldCat will be evaluated on a pre-determined schedule.
• Existing master bibliographic records in WorldCat will be evaluated on a to-be-determined schedule and as capacity allows.

OCLC has begun processing records selected from among new and replaced records and will gradually increase the number of records processed each day over the next few weeks. We will announce when we begin processing existing records and will report periodically on progress.

Criteria for record selection. The software will select candidate bibliographic records for processing that contain the following:

• An 040 field with no ‡b present and at least one of the following controllable fields:

• 100, 110, 111, 130
• 600, 610, 611, 630, 650, 651, second indicator 0
• 655, second indicator 7, ‡2 lcgft
• 700, 710, 711, 730
• 800, 810, 811, 830

• An 040 field with ‡b present containing the value eng and at least one of the following controllable fields:

• 100, 110, 111, 130
• 600, 610, 611, 630, 650, 651, second indicator 0
• 655, second indicator 7, ‡2 lcgft
• 700, 710, 711, 730
• 800, 810, 811, 830

• An 040 field with ‡b present but containing a value not equal to eng and at least one of the following controllable fields:

• 600, 610, 611, 630, 650, 651, second indicator 0
• 655, second indicator 7, ‡2 lcgft

• A partially or fully controlled heading.

How the software works.
The software will not:

• Attempt to control unqualified personal names (personal name only that does not include ‡b, ‡c, ‡d, and/or ‡q).
• Control a heading to an undifferentiated authority record.
• Cause automated tag flips of any type.

The software will:

• Automatically expand dates for candidate personal name headings.
• Partially control series fields and automatically append ‡v.
• Maintain the links between non-Latin script headings and their Latin-script equivalents.

The software will also make the following adjustments as needed:

• Apply any appropriate punctuation changes.
• Attempt to control partially controlled headings.
• Uncontrol descriptive heading fields (1XX, 7XX and 8XX) if the value in field 040 in the bibliographic record is other than eng.
• Delete a geographic subdivision from a subject heading if the heading can be completely controlled and no element of the heading can be subdivided geographically.

The symbol “OCLCO” will be appended in ‡d of the 040 field in bibliographic records that are modified by the software.
If a bibliographic record is locked, the software will skip it and reevaluate it when the lock has been removed.
The new software supplements individual cataloging activity. As with the “Control All” headings function in Connexion, some circumstances prevent the software from controlling all headings in WorldCat records. The software cannot do the manual “Single Control” headings functions that catalogers can do in Connexion. The software cannot control non-qualified personal names, headings that have no exact match or that match only partially, headings that are mis-tagged, headings that contain typographical errors or other errors that require correction.

OCLC encourages catalogers working in WorldCat to continue using the control headings functions in Connexion when adding or upgrading records as you continue to share your cataloging expertise with the cooperative.

Collection management
CONTENTdm Featured Collections: February 2012

Organizations worldwide are using CONTENTdm Digital Collection Management Software to create thousands of outstanding digital collections and to provide easy access to their unique holdings.

This month, four collections from the CONTENTdm Collection of Collections are featured on the OCLC Web site. The featured collections for February are Morris Swett Digital Collections, the H. Ambrose Kiehl Photograph Collection, Kenneth S. Goldstein Broadsides and New Berlin Historical Society.

Morris Swett Digital Collections Morris Swett Library The Morris Swett Library has serviced the United States Field Artillery School for over 100 years. Throughout the years, our library as accumulated rare and valuable artillery related documents. With the Morris Swett Digital Collections, we are proud to make available these documents full of U.S. Army, artillery, and Fort Sill history.

H. Ambrose Kiehl Photograph Collection University of Washington Libraries Presented here is a selection of photographs from the H. Ambrose Kiehl Photograph Collection taken between 1890 and 1917. The photographs are typical of those found in many family albums of that period and illustrate everyday family life at the turn of the century. The collection traces the Kiehl family history as the family moves from Port Townsend to Seattle and reflect Mr. Kiehl's activities as a civil engineer working in various capacities in Washington State and Alaska.

Kenneth S. Goldstein Broadsides University of Mississippi 18th through 20th-century British, Irish and Scottish broadside ballads documenting social and political life. These broadsides represent a large cross-section of contemporaneous printers. Ballad subjects include drinking, love, Irish home rule, identity, religion, the Napoleonic Wars, and much more.

New Berlin Historical Society New Berlin Historical Society The New Berlin Historical Society was founded in 1964 to preserve New Berlin's history. Artifact collections are displayed in six historic buildings located in Historical Park, 19765 National Ave. The archives contain a collection of images and documents donated by the Swartz family, whose large progressive farm was located in the NE corner of New Berlin. Many pictures were taken at the Cornfalfa farm by the Swartz family to document their best practices as the farm grew and rose to prominence in Wisconsin beyond.

Collection management
CONTENTdm Featured Collections: January 2012

Organizations worldwide are using CONTENTdm Digital Collection Management Software to create thousands of outstanding digital collections and to provide easy access to their unique holdings.

This month, four collections from the CONTENTdm Collection of Collections are featured on the OCLC Web site. The featured collections for January are Railroads in the Midwest: Early Documents and Images, Rarely Seen Richmond, the African American Women in Iowa Digital Collection and the Ken Gonzales-Day Collection.

Railroads in the Midwest: Early Documents and Images Knox College This collection containing photographs, documents, texts and ephemera--annual reports, published books, stock certificates, and more--covers the early history of railroads in the Midwest, and in Illinois in particular, documents the role that railroads played in westward expansion. Many of the photographs of the Chicago, Burlington & Quincy trains were taken by Allen A. Green, Knox College class of 1903. Green photographed work trains, travelers and crews aboard passenger trains, and the engines, cars and interiors of the fast mail trains, and he pioneered the photography of trains in motion by developing a trigger device that allowed a train to take its own picture. This digital collection of images and documents celebrates railroad history up to the introduction of the Pioneer Zephyr of the Burlington Route in 1933.

Rarely Seen Richmond Virginia Commonwealth University Early twentieth century Richmond, Virginia as seen through vintage postcards is a digital collection of over 600 postcard images of Richmond, most dating from 1900-1930, from the Special Collections and Archives of the VCU Libraries. The intent of the collection is to help document early twentieth century Richmond by displaying a unique collection of images of the city. Many of these images include buildings and structures that either no longer exist or have since been altered. The subject matter of these postcards also lends insight into the social and cultural attitudes of those times.

African American Women in Iowa Digital Collection University of Iowa This digital collection of photographs, news clippings, pamphlets, scrapbooks, directories, and newsletters documents the experience of African American women in Iowa during the twentieth century. The collection, ca. 1924-1970, is an outgrowth of The African-American Women in Iowa Project, a collaboration between the Iowa Women's Archives and the African American Historical Museum and Cultural Center of Iowa.

Ken Gonzales-Day Collection Claremont University Consortium Ken Gonzales-Day lives and works in Los Angeles. He received his MFA from UC Irvine, and his MA in Art History from Hunter College (C.U.N.Y). Fellowships include: Whitney Museum of American Art, ISP; Rockefeller Foundation Study and Conference Center in Bellagio (Italy); (Latino Studies) American Art Museum and National Portrait Gallery of the Smithsonian Institution; and the Getty Research Institute in Los Angeles (2008). Gonzales-Day is a Professor at Scripps College in California. Included in the collection are Gonzales-Day's Curriculum Vitae, images that Gonzales-Day used to compile his art and publications, notebooks documenting his research, and photographs and documentation of art installations.

Collection management
Austin Peay State University library creates digital collection of student newspapers

What was the first day of basketball practice like for the Lady Govs way back in the fall of 1930? According to the Nov. 26 edition of The All State, the student-run newspaper of Austin Peay Normal School, from that year, “Coach Jackson has started the old basketball grind with only a few of the 1929 squad back as candidates for their old positions on the team.”

If sports isn’t your thing, maybe you’re wondering what campus life was like at the then Austin Peay State College during World War II. In the March 19, 1943, edition of The All State, students learned the disappointing news that there would be no spring break that year.

“Dr. Claxton has announced that there will be no necessity for a vacation since the meeting of the State Teachers’ Association in Nashville has been cancelled as a result of war shortages and rationing,” the article stated.

Anyone interested in catching a glimpse of what the Austin Peay State University (APSU) campus was like over the years can now use a valuable new tool available through the University’s Felix G. Woodward Library’s digital collection. For the last few months, APSU associate professor of library administration Gina Garber and Scott Shumate, APSU digital services assistant, have worked to digitize and make available all editions of The All State student newspaper. Two student workers, Kyle Nelson and Edd Garcia, also assisted on the project.

“Using optical character recognition (OCR) technology, each word on the page was read and indexed for use in our CONTENTdm system,” Shumate said. “This means that information from every issue can be searched for directly, no need for date or issue number, although those options are still available.”

The Library and the APSU Office of Student Affairs contributed in purchasing OCLC’s CONTENTdm Digital Collection Management Software and server. Now, anyone can peruse back issues of The All State by visiting http://digital-library.apsu.edu.

The first portion of this project, which was recently completed, contains 1,158 issues of the newspaper from 1930 to 1988. The remainder of the volumes from 1989 until the present is being added as quickly as possible.

This OCLC News Item is from the article, “APSU library creates digital collection of student newspapers,” written by Charles W. Booth, Public Relations and Marketing, Austin Peay State University. Published on the web on November 21, 2011, it was used with permission by OCLC. The original story is available from the Austin Peay State University website: http://www.apsu.edu/news/apsu-library-creates-digital-collection-student-newspapers

Reference
OCLC adds IEEE and full-text search to WorldCat Local

Full-text searching is now available in WorldCat Local, OCLC's discovery-to-delivery service that offers users integrated access to more than 922 million items worldwide. The new search functionality follows the addition of full-text content from IEEE to the WorldCat Local central index.

Full-text searching is now available in WorldCat Local, OCLC's discovery-to-delivery service that offers users integrated access to more than 922 million items worldwide. This latest enhancement creates an even more powerful search experience, with the addition of searching words within full-text articles.

The new search functionality follows the addition of full-text content from IEEE to the WorldCat Local central index. The IEEE Publications full-text database provides a comprehensive collection of resources to support research on technology topics.

WorldCat Local users may search collections indexed in the WorldCat Local central index, based on agreements with content providers.  Searchable collections now include IEEE, BioOne and Emerald, and new content from additional sources will be added on an ongoing basis.

Library staff may set their default keyword search to a new "keyword plus full text" search. In addition, two new indexes, a "full text only" and a "keyword + full text" are available from the advanced search page for a WorldCat Local-implemented library. Libraries with WorldCat Local may enable the full-text search functionality within OCLC Service Configuration.

View a list of more than 1,700 databases and collections from IEEE and other publishers available through WorldCat Local ››

About this publication

No.

ISSN 0273-3110

Edited by Peter Insabella, Product Documentation

Bits and Pieces is produced monthly by OCLC to collect recently-published news and information about the effective use of OCLC products and services.

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