Technical Bulletin 246: Database Enrichment
ISSN: 1097-9654
July 2002
About Technical Bulletin 246
Why read this?
To learn about enhancements to OCLC Cataloging Database Enrichment capabilities that allow users to add or edit more fields to existing records in WorldCat® (the OCLC Online Union Catalog).
Route to
Route this document to OCLC Cataloging and Metadata staff.
Installation of changes
August 2002
OCLC System Help
OCLC System Help will incorporate these changes at a future date.
Documentation affected
1 Database Enrichment
Master record enrichment
Currently, you can enrich master records by adding:
- Field 006 (Fixed-Length Data Elements—Additional Material Characteristics) and field 007 (Physical Description Fixed Fields)
- Field 300 (Physical Description) to CIP records
- Call numbers and subject headings in schemes not already present in a record
- Or editing—if already present—field 505 (Formatted Contents Notes)
- Or editing—if already present—field 856 (Electronic Location and Access)
After implementation, you will be able to add or edit—if already present—additional designated fields to any record, except an authenticated serial. The various conditions for adding these fields are described in this technical bulletin.
Additional designated fields
| 020 |
International Standard Book Number |
| 022 |
International Standard Serial Number |
| 024 |
Other Standard Identifier |
| 027 |
Standard Technical Report Number |
| 028 |
Publisher Number |
| 030 |
CODEN Designation |
| 041 |
Language Code |
| 043 |
Geographic Area Code |
| 052 |
Geographic Classification |
| 084 |
Other Classification Number |
| 088 |
Report Number |
| 506 |
Restrictions on Access Note |
| 520 |
Summary, Etc. Note |
| 526 |
Study Program Information Note |
| 530 |
Additional Physical Form Available Note |
| 538 |
System Details Note |
| 583 |
Action Note |
| 600 |
Subject Added Entry–Personal Name |
| 610 |
Subject Added Entry–Corporate Name |
| 611 |
Subject Added Entry–Meeting Name |
| 630 |
Subject Added Entry–Uniform Title |
| 650 |
Subject Added Entry–Topical Term |
| 651 |
Subject Added Entry–Geographic Name |
| 655 |
Index Term–Genre/Form |
| 656 |
Index Term–Occupation |
| 657 |
Index Term–Function |
Fields with subfield ‡2 (Source)
After implementation, any full cataloging member can add the fields listed below if fields with the same tag and the same value in subfield ‡2 (Source) do not already exist in the master record. A field must meet the following two requirements before it can be added:
- The field may or may not already exist in the record.
- If already present, the code in subfield ‡2 must be different.
This rule applies to fields:
| 024 |
Other Standard Identifier |
| 084 |
Other Classification Number |
| 655 |
Index Term–Genre/Form |
| 656 |
Index Term–Occupation |
| 657 |
Index Term–Function |
Field 069 (Other System Control Number)
Field 069 is no longer valid. The current special rule allowing National Library of Medicine (NLM) users to add field 069 no longer applies.
5xx and 856 fields
Currently, the following rules govern editing of fields 505 (Formatted Contents Note) and 856 (Electronic Location and Access):
- You can add these fields to any record, except authenticated serial records, that lacks them, but you cannot add the fields if the record already has them.
- If a record has one or more of these fields and contains errors or is incomplete, you can correct or add information to the existing note
After implementation, the above rules apply also to the following fields:
| 506 |
Restrictions on Access Note |
| 520 |
Summary, Etc. Note |
| 526 |
Study Program Information Note |
| 530 |
Additional Physical Form Available Note |
| 583 |
Action Note |
Call numbers rule
The current rule for call numbers has not changed. You can add call numbers for call-number schemes associated with your cataloging authorization number. If a record already has a call number of that scheme, you cannot add that type of call number or modify the call number already in the record, regardless of your authorization. You may be authorized for more than one call-number scheme.
Call numbers fields
You can add call numbers in the following fields for the class schemes listed:
| Class Scheme |
Add Fields |
| Government Printing Office |
037 or 074 or 086 |
| Library of Congress |
050 or 090 |
| National Library of Canada |
055 |
| National Library of Medicine |
060 or 096 |
| National Library of Agriculture Subject Category Code |
070 or 072 |
| Universal Decimal Classification |
080 |
| Dewey Decimal |
082 or 092
|
Subject heading rule
Currently, you can add subject headings for all subject-heading schemes associated with your authorization number that are not already represented in the record. You may be authorized for more than one subject-heading scheme.
Subject heading fields
You can add subject headings in the following fields for the subject-heading scheme listed:
| Subject Heading Scheme |
Add Fields |
| Library of Congress subject heading |
600–651 2nd Indicator value 0 |
| LC subject heading for children's literature |
600–651 2nd Indicator value 1 |
| Medical subject heading |
600–651 2nd Indicator value 2 |
| National Agricultural Library subject authority file |
600–651 2nd Indicator value 3 |
| Canadian subject heading |
600–651 2nd Indicator value 5 |
| Répertoire de vedettes-matière |
600–651 2nd Indicator value 6 |
| Other |
600–651 2nd Indicator value 7 |
| Sears subject heading |
600–651 2nd Indicator value 8 |
After implementation, the current rule has been expanded to allow all cataloging users to add one or more fields with the second indicator value 4, regardless of whether a field is present with a second indicator value 4.
This rule applies to fields:
| 600 |
Subject Added Entry–Personal Name |
| 610 |
Subject Added Entry–Corporate Name |
| 611 |
Subject Added Entry–Meeting Name |
| 630 |
Subject Added Entry–Uniform Title |
| 650 |
Subject Added Entry–Topical Term |
| 651 |
Subject Added Entry–Geographic Name
|
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