Verify and Control Headings in Bibliographic Records

Control All Headings and DDC

• Available in edit mode, in MARC Template view.
• Select Control All from Edit list.

Multi-control Heading

Fields:

• 6xx
• Second indicator 0 or 4

• Available in edit mode, in MARC Template view only.
• Select Control Heading from Functions list in the 6xx heading field.
• Can automatically control heading to multiple authority records.

Control Heading

Fields:

• 1xx
• 6xx, 2d indicator 0 or 4
• 7xx
• 8xx

• Available in edit mode, in MARC Template view.
• Select Control Heading from Functions list in the heading field.

Open a bibliographic record (or create a new record) in MARC Template edit view.

Existing record: lock the master record.

On the Action list click Lock Master Record.

Note: You must lock and replace the master record to retain newly made links from headings in bibliographic records to Authority File records.

• Heading unchanged. If controlling the heading does not change the heading text in the bibliographic record, then you need at least a Full level authorization to replace the master record.
• Normalized heading unchanged. If controlling the heading results in no change to the normalized heading, you can replace the master record with a Full level authorization. This means you can control headings and replace records when the controlling process results in any changes in capitalization, diacritics, and punctuation, or changes to the first indicator.
• Heading changed. If controlling the heading does change the heading text, then you usually need an authorization above Full level (for example, Enhance or CONSER) to replace the master record. You must be authorized to modify headings and replace the record (based on criteria such as format, encoding level, etc.).
• With a Limited authorization, you can lock the master record and control headings. Then save the record for review and completion.
• You do not receive a database enrichment credit when you control headings and replace the master record.

• Move the cursor to an existing field for which authority control is available.

  Or

• Create a field of the type you want by using the Add Single Field function and/or changing the field tag. Then enter or edit the text for the field, if necessary.

Open the Functions list and click Control Heading.

Result

The system searches the Connexion Authority File and retrieves:

• A single authority record with an exactly matching heading.

  Or

• Multiple authority records with partially matching headings.

  Or

• No matching authority records.

Exact match.

• If an exact match is found, the heading is automatically controlled in the bibliographic record. The heading is hyperlinked to the exactly matching authority record(s).
• No list of results appears.

No exact match or no matching records

If no single authority record exactly matches the heading searched, if multiple records exist for the heading, or if no matching records are found, the system opens an authority control window.

The authority control window contains:

• Original Heading area. Shows the complete text of the existing heading in the record field.
• Heading area. Blank when first displayed. Used when you add a subfield to a controlled heading.
• Normalized Query Terms box. Shows the heading as actually searched against the Authority File.
• Match buttons. To the right of the query box are buttons used to reissue the search: Match Best only (if no records were found) or both Match Best and Match All (if at least one record was found).
• Retrieved records. List of retrieved records. Records are sorted alphabetically by main entry (500 or fewer records).
• Modify Heading button. In front of each listed heading. Click this button to revise the heading to add subfields.
• Insert Selected Authority button. In front of each listed heading. Click this button to insert the controlled heading in the bibliographic record.

Actions on results list

• View authority record. In the results list, each heading is linked to the authority record; click the link to view the full record.
• Select a heading. From the list of retrieved headings, choose the appropriate heading for use in the record. Click the Insert Selected Authority button in front of the heading you want to use. The heading appears in the bibliographic record as a hyperlink to the authority record.
• Look for a better match in the Authority File. In the Normalized Query Terms box at the top of the results screen, construct the heading you want to match. Edit the existing text or type new text. Then click Match Best to do a phrase search or Match All to do a broader word search.
• Add subfield(s) to one of the listed headings. Click Modify Heading to begin.

  See the section titled Add uncontrolled subfield for instructions.

• Cancel. To return to the record without adding authority control, click Cancel.

When finished editing the record:

• New record. Add the record to WorldCat.

  Open the Action list and click Update Holdings or Produce and Update Holdings or Alternate Produce and Update.

  Or

• Existing record. Replace the master record.

  Open the Action list and click Replace Record or Replace and Update Holdings.

Open a bibliographic record (or create a new record) in MARC Template edit view.

Existing record: lock the master record.

On the Action list click Lock Master Record.

Note: You must lock and replace the master record to retain newly made links from headings in bibliographic records to Authority File records.

• Heading unchanged. If controlling the heading does not change the heading text in the bibliographic record, then you need at least a Full level authorization to replace the master record.
• Normalized heading unchanged. If controlling the heading results in no change to the normalized heading, you can replace the master record with a Full level authorization. This means you can control headings and replace records when the controlling process results in any changes in capitalization, diacritics, and punctuation, or changes to the first indicator.
• Heading changed. If controlling the heading does change the heading text, then you usually need an authorization above Full level (for example, Enhance or CONSER) to replace the master record. You must be authorized to modify headings and replace the record (based on criteria such as format, encoding level, etc.).
• With a Limited authorization, you can lock the master record and control headings. Then save the record for review and completion.
• You do not receive a database enrichment credit when you control headings and replace the master record.

1. Move the cursor to an existing field containing a controlled heading.
2. Open the Functions list and click Uncontrol Heading.

The heading text appears in a text box.

Type the text of the subfield you want to add.

Include the dollar sign, MARC subfield code, and space.

Open the Functions list and click Control Heading.

Result

• The system searches the Authority File for the heading that best matches the text.
• The system adds the new controlled heading, including the added subfield, in the bibliographic record.

Open a bibliographic record (or create a new record) in the MARC Template edit view.

Existing record: lock the master record.

On the Action list click Lock Master Record.

Note: You must lock and replace the master record to retain newly made links from headings in bibliographic records to Authority File records.

• Heading unchanged. If controlling the heading does not change the heading text in the bibliographic record, then you need at least a Full level authorization to replace the master record.
• Normalized heading unchanged. If controlling the heading results in no change to the normalized heading, you can replace the master record with a Full level authorization. This means you can control headings and replace records when the controlling process results in any changes in capitalization, diacritics, and punctuation, or changes to the first indicator.
• Heading changed. If controlling the heading does change the heading text, then you usually need an authorization above Full level (for example, Enhance or CONSER) to replace the master record. You must be authorized to modify headings and replace the record (based on criteria such as format, encoding level, etc.).
• With a Limited authorization, you can lock the master record and control headings. Then save the record for review and completion.
• You do not receive a database enrichment credit when you control headings and replace the master record.

1. Move the cursor to an existing field containing a controlled heading.
2. Open the Functions list and click Uncontrol Heading.

The heading text appears in a text box.

Type the text of the subfield you want to add.

Include the dollar sign, MARC subfield code, and space.

Open the Functions list and click Control Heading.

Result

• No matching records.
• The heading text (as searched against the Authority File) appears in a new window in the Normalized Query Terms box.

1. Select the subfield you added.
2. Cut the selected subfield. Right-click the selected text, and then click Cut. Or on the Edit menu, click Cut).

Click Match Best to match the heading without the added subfield.

Retrieved matches are listed at the bottom of the window.

In the list of results, click Modify Heading next to the heading to which you want to add the uncontrolled subfield.

The selected heading appears in the Heading area above the Normalized Query Terms box.

1. Paste the subfield into the Normalized Query Terms box. Right-click where you want to add the subfield and then click Cut. Or on the Edit menu, click Cut).
2. Click the Modify Heading button to the right of the Normalized Query Terms box. The system adds the subfield to the heading in the Heading area.

   Note: You can add several uncontrolled subfields at once by typing them into the Normalized Query Terms box with dollar signs, spaces and the appropriate MARC subfield codes.

3. When finished building the heading, click the Insert Selected Authority button to the right of the completed heading (in the Heading area above the Normalized Query Terms box).

The system inserts the completed heading in the bibliographic record.

Open a bibliographic record (or create a new record) in the MARC Template edit view.

Existing record: lock the master record.

On the Action list click Lock Master Record.

Note: You must lock and replace the master record to retain newly made links from headings in bibliographic records to Authority File records.

• Heading unchanged. If controlling the heading does not change the heading text in the bibliographic record, then you need at least a Full level authorization to replace the master record.
• Normalized heading unchanged. If controlling the heading results in no change to the normalized heading, you can replace the master record with a Full level authorization. This means you can control headings and replace records when the controlling process results in any changes in capitalization, diacritics, and punctuation, or changes to the first indicator.
• Heading changed. If controlling the heading does change the heading text, then you usually need an authorization above Full level (for example, Enhance or CONSER) to replace the master record. You must be authorized to modify headings and replace the record (based on criteria such as format, encoding level, etc.).
• With a Limited authorization, you can lock the master record and control headings. Then save the record for review and completion.
• You do not receive a database enrichment credit when you control headings and replace the master record.

On the Edit list click Control All Headings and DDC.

The system responds: One or more heading(s) and/or DDC number(s) controlled and linked. If a heading in the record matched a cross reference in the Authority File, the heading in this record has been updated to reflect the established form of the heading. Some headings may still need to be controlled individually.

• Click OK.

  The system controls all headings with unique matches.

  Or

• Click Cancel if you decide not to proceed with the Control All action.

When finished editing the record:

• New record. Add the record to WorldCat.

  Open the Action list and click Update Holdings or Produce and Update Holdings or Alternate Produce and Update.

  Or

• Existing record. Replace the master record.

  On the Action list click Replace Record or Replace and Update Holdings.

Move the cursor to the field from which you want to remove authority control.

On the Functions list click Uncontrol Heading.

The hyperlink from the field text to the authority record is broken.

With the authority record displayed, select the authority heading.

1. Use the mouse to point to the beginning of the text of the heading, then click and drag to highlight the text.
2. On the browser's Edit menu click Copy.

Retrieve the bibliographic record containing the field you want to control.

Make sure the record is in MARC Template edit view.

Existing record: lock the master record.

On the Action list click Lock Master Record.

Note: You must lock and replace the master record to retain newly made links from headings in bibliographic records to Authority File records.

• Heading unchanged. If controlling the heading does not change the heading text in the bibliographic record, then you need at least a Full level authorization to replace the master record.
• Normalized heading unchanged. If controlling the heading results in no change to the normalized heading, you can replace the master record with a Full level authorization. This means you can control headings and replace records when the controlling process results in any changes in capitalization, diacritics, and punctuation, or changes to the first indicator.
• Heading changed. If controlling the heading does change the heading text, then you usually need an authorization above Full level (for example, Enhance or CONSER) to replace the master record. You must be authorized to modify headings and replace the record (based on criteria such as format, encoding level, etc.).
• With a Limited authorization, you can lock the master record and control headings. Then save the record for review and completion.
• You do not receive a database enrichment credit when you control headings and replace the master record.

1. In the bibliographic record, place the cursor in the field you want controlled.
2. On the browser's Edit menu click Paste.

   Or

   Right-click in the text box for the field: on the pop-up menu, click Paste.

Open the Functions list for the field you want to control and click Control Heading.

• Makes it easy to control multipart subject headings (6xx fields with second indicator 0 or 4) to one or more authority records.
• Available when you use either Control All Headings and DDC (Edit list) or Control Heading (field Functions list) in MARC Template edit view.
• Automatically inserts a controlled heading if the heading in the bibliographic record can be fully controlled to either a single or multiple authority records and if the original heading requires no changes in tag, indicators, or text.

  Or

• Opens the Control Multipart Heading window to allow you to control a subject heading (6xx field with 2d indicator 0 or 4) that does not exactly or completely match a single authority record or multiple authority records.
• Automatically associates a non qualified personal name heading ($a only) with an authority record if:
  • The heading is tagged as 6xx
  • And the $a is followed by another subfield (e.g., $x).
• Supports best practices for geographic subdivisions by:
  • Moving an incorrectly placed geographic subdivision to a correct position.
  • Identifying many geographic headings not valid for use as subdivisions.
  • Restricting insertion of geographic subdivisions in headings not authorized for geographic subdivision.

• Multipart control does not
  • Validate the structure of LCSH headings.
  • Control headings tagged as 1xx, 7xx, or 8xx.
  • Eliminate the need to control 6xx headings with 2d indicator 0 or 4 individually. When you use Control All, some 6xx headings may not be automatically controlled. To control remaining 6xx headings via the Control Multipart Heading window, use Control Heading (Functions list) for each heading field.
  • Work in DC Template edit view.

Automatic control

• The system automatically controls and links the heading and inserts the controlled heading in the bibliographic record without opening the Control Multipart Heading window when:
  • You are in MARC Template edit view.
  • A heading exactly matches one or more authority records.
  • And controlling the heading requires no changes in the field: tag, indicators, subfield codes, or text.

Semi-automatic control

Control Multipart Heading window

• The window opens automatically when:
  • You are in MARC Template edit view.
  • You use the Control Heading function for a subject heading (6xx) field with second indicator 0 or 4.

    And

  • The system cannot automatically control the complete heading to one or more authority records.

    Or

  • Controlling the heading requires any change in the field: tag, indicators, subfield codes, or text.
• Note: Complete or cancel heading control to take other actions. Once the Control Multipart Heading window opens, you must either select a heading to insert, or close the window, or click Cancel before you can take other actions.

• Presents the heading as it exists in the bibliographic record.

• Work area in which you build a revised heading by selecting a main entry and subfields.

• Headings listed first represent the fullest form of the heading in the bibliographic record.
• As many other subfields of the original heading as possible are also controlled, either to the same authority record or to other matching records.
• Insert listed heading in record. To insert a heading in the bibliographic record without revision, click Insert Heading.
• Build new heading. To use a heading as a base for building a new heading, click Modify Heading to place the heading in the Modified Heading work area.
• When you click Modify Heading, all other controlled main entries disappear from the list. Subfields remain in the list, and the Append to Heading buttons become active.

• Headings listed below main entries represent subfields other than $a of the original heading.
• The Append to Heading buttons are inactive until you select a controlled main entry to move to the Modified Heading work area.
• Once the Modified Heading area contains a controlled main entry, select the subfield(s) to add. Click Append to Heading for each subfield.

• Headings that match authority records are hyperlinked to the appropriate records in the Authority File.
• View linked authority record. Click the hyperlinked heading to view the authority record.
• LCCN for linked record. Hover the mouse pointer over a hyperlink to see a tooltip that contains the LCCN.

• Search again. To search for authority records for a new heading,
  1. Check the text in the New Query box for misspellings, omissions, or other errors. Correct or revise the text as necessary.
  2. Click Match Best.

• Cancel the Control Heading action and return to the bibliographic record.

• Reverse the last action taken on the screen.

• Insert the heading shown in the Modified Heading area in the bibliographic record.

Help

(top right)

• View a context-specific Help topic that explains how to use the window.

• Select a heading as the base for a new heading.
• Move the selected heading to the Modified Heading work area.

• Insert a controlled heading in the bibliographic record as listed.

• Add a subdivision heading to a base heading in the Modified Heading work area.

• Search the Authority File for record(s) that exactly match the text of the heading in the New Query box.
• Searches for the heading phrase only. Does not search for individual words of the heading.

• Open a bibliographic record (or create a new record) in MARC Template edit view.

Existing record: lock the master record.

• On the Action list click Lock Master Record.

Note: You must lock and replace the master record to retain newly made links from headings in bibliographic records to Authority File records.

• Heading unchanged. If controlling the heading does not change the heading text in the bibliographic record, then you need at least a Full level authorization to replace the master record.
• Normalized heading unchanged. If controlling the heading results in no change to the normalized heading, you can replace the master record with a Full level authorization. This means you can control headings and replace records when the controlling process results in any changes in capitalization, diacritics, and punctuation, or changes to the first indicator.
• Heading changed. If controlling the heading does change the heading text, then you usually need an authorization above Full level (for example, Enhance or CONSER) to replace the master record. You must be authorized to modify headings and replace the record (based on criteria such as format, encoding level, etc.).
• With a Limited authorization, you can lock the master record and control headings. Then save the record for review and completion.
• You do not receive a database enrichment credit when you control headings and replace the master record.

1. Example: 650 _0 Teacher educators $v Congresses $z Texas

   In this heading, the geographic subdivision ($z) is incorrectly positioned.
2. On the Functions list, click Control Heading.

Result:

• The Control Multipart Heading window opens.
• The first suggested replacement heading is

  650 _0 Teacher educators $z Texas $v Congresses

  • The geographic subdivision is correctly placed (after $a Teacher educators).
  • The main entry, Teacher educators, is highlighted in aqua to indicate that it can be subdivided geographically.
  • The heading is fully controlled to 3 separate authority records.

• To the left of heading 1, click Insert Heading.

Result:

• The Control Multipart Heading window closes automatically.
• The system inserts the new controlled heading in the bibliographic record.

When finished editing the record:

• New record. Add the record to WorldCat.

  Open the Action list and click Update Holdings or Produce and Update Holdings or Alternate Produce and Update.

  Or

• Existing record. Replace the master record.

  Open the Action list and click Replace Record or Replace and Update Holdings.

• All elements in the heading exactly match single authority records.

• At least one element in the heading matches more than one authority record.

• Only one element in the heading exactly matches a single authority record.

• The heading element matches a 18x authority record.

  Or

• The geographic subdivision matches a 781 field in a 151 authority record.

• The entire heading is associated with a single authority record.

• The geographic subdivision matches the 151 form of the heading.
• No 781 field was found in the 151 authority record.

>>

Match to cross reference in one authority record

• Double angle brackets indicate that the heading does not match a record for an established heading but does match a cross reference.
• When the cross reference appears in a single authority record, the system automatically suggests heading(s) using the preferred form.

>>

Match to cross reference in multiple authority records

• Double angle brackets indicate that the heading does not match a record for an established heading but does match a cross reference.
• When the cross reference appears in two or more authority records, the system does not automatically suggest controlled heading(s) using the preferred forms.
• All cross-referenced forms are listed. You select the preferred form most appropriate for use in the record you are editing.

• Indicates that you should check the linked authority record before inserting the heading, to verify that this is an appropriate subject heading for the name in the bibliographic record.

• The system determined that this element is invalid for use as a subdivision.
• You cannot append this element when building a heading.

• The form of the main entry in the bibliographic record matches a reference record.
• The current form cannot be used to build a controlled heading.
• In the New Query box, revise the text and retry the search for a matching authority record.

• The heading or subdivision was not matched to an authority record.
• Check the heading or subdivision for typing errors.

• The main entry can be subdivided geographically.
• You can build a controlled heading by appending a geographic subdivision.

• The highlighted elements of the heading exactly match a single authority record. However, they are separated by a geographic subdivision.

Automatic full control to multiple authority records

650 _0 Teacher educators $z Texas $v Congresses

• Connexion automatically controls the heading to 3 authority records.
• The Control Multipart Heading window does not open.

Unqualified personal name and invalid geographic subdivision

600 10 Houston, Bud $v Anecdotes $z Ohio

• The Control Multipart Heading window opens.
• The first suggested heading is

  600 10 Houston, Bud $v Anecdotes

• The invalid geographic subdivision is removed and the heading is fully controlled to 2 authority records.
• A warning message appears if you try to add the geographic subdivision.

Original main entry matches 2 cross references

650 _0 Alms and almsgiving $z Mississippi $x Accounting

• The Control Multipart Heading window opens.
• The main entry matches cross references to 2 preferred headings. Both preferred forms are listed: Charity and Charities.
• Click Modify Heading for either heading.
• The system suggests a list of headings.
• Click Insert Heading for heading 2 to insert the suggested heading, without the geographic subdivision.

Original main entry not matched; requires correction and new query

651 _0 Mississippi Country (Mo.) $x History, Military $v Diaries

• The Control Multipart Heading window opens.
• The system shows no match for the main entry (due to a misspelling).
• In the New Query box, correct Country to County in $a. Then click Match Best.
• The system returns an exact match for the complete corrected heading and presents it as heading 1 in the Control Multipart Heading window.
• Click Insert Heading to insert heading 1 in the bibliographic record.

Control All Headings and DDC

• Available in edit mode, in MARC Template view.
• Select Control All from Edit list.

Multi-control Heading

Fields:

• 6xx
• Second indicator 0 or 4

• Available in edit mode, in MARC Template view only.
• Select Control Heading from Functions list in the 6xx heading field.
• Can automatically control heading to multiple authority records.
• More information: Provided in the other sections of this topic.

Control Heading

Fields;

• 1xx
• 6xx, 2d indicator 0 or 4
• 7xx
• 8xx

• Available in edit mode, in MARC Template view.
• Select Control Heading from Functions list in the heading field.

100

600

700

800

Creator.namePersonal

Subject.namePersonal.LCSH

Contributor.namePersonal

Relation.isPartofSeries.MARC21-800

110

610

710

810

Creator.nameCorporate

Subject.nameCorporate.LCSH

Contributor.nameCorporate

Relation.isPartofSeriesMARC21-810

111

611

711

811

Creator.nameConference

Subject.nameConference.LCSH

Contributor.nameConference

Relation.isPartofSeries.MARC21-811

650

651

Subject.topical.LCSH

Subject.geographic.LCSH

082

092

Subject.class.DDC

Subject.classLocal.DDC

130

630

730

830

Title.uniform

Title.uniform

Title.alternative.Uniform

Relation.isPartofSeries.MARC21-830

008/16 = b

(Ser use)

730 _0

Heading cannot be used as a series

008/14 = b

(Name use)

008/09 = b

(Auth / Ref)

008/15 = b

(Subj use)

008/14 = b

(Name use)

600 30

Heading cannot be used as a name. Heading only valid as a subject.

Field tags (in some cases)

Miscoded subfields

Data entry errors, such as typos

1

2

3

5

6

7

Children's subject headings

MeSH subject headings

NAL subject headings

Canadian subject headings

RVM French Canadian subject headings

Requires presence of $2 and valid scheme