865  Enumeration and Chronology-Indexes (R)

Contents   Leader   0xx   3xx   5xx   8xx  

First Indicator
  Field encoding level 
  blank character   No information provided
  4   Holdings level 4
  5   Holdings level 4 with piece designation
Second Indicator
   Form of holdings 
   blank character   No information provided
   1   Uncompressed
   3   Uncompressed, use textual display
Subfield Codes
  ‡a-‡h     Enumeration
  ‡a     First level of enumeration  (NR)
  ‡b     Second level of enumeration  (NR)
  ‡c     Third level of enumeration  (NR)
  ‡d     Fourth level of enumeration  (NR)
  ‡g     Alternative numbering scheme, first level of enumeration  (NR)
  ‡h     Alternative numbering scheme, second level of enumeration  (NR)
  ‡i-‡m     Chronology
  ‡i     First level of chronology  (NR)
  ‡j     Second level of chronology  (NR)
  ‡k     Third level of chronology  (NR)
  ‡l     Fourth level of chronology  (NR)
  ‡m     Alternative numbering scheme, chronology  (NR)
  ‡n     Converted Gregorian year  (NR)
  ‡o     Title of unit  (R)
  ‡p     Piece designation  (NR)
  ‡q     Piece physical condition  (NR)
  ‡s     Copyright article-fee code  (R)
  ‡v     Issuing date  (R)
  ‡w     Break indicator  (NR)
  ‡x     Nonpublic note  (R)
  ‡z     Public note  (R)
  ‡8     Field link and sequence number  (NR)

FIELD DEFINITION AND SCOPE

 

This field contains the enumeration and chronology of indexes that are not separately cataloged in the holdings of the reporting organization. A display may be generated from the contents of field 865 and the related field 855 (Captions and Pattern-Indexes) to which it is linked by subfield ‡8 (Field link and sequence number).

A general description of the four types of holdings data fields, their relationship to each other, and their repeatability is given in the 853-878 Holdings Data-General Information section.

GUIDELINES FOR APPLYING CONTENT DESIGNATIONS

INDICATORS


First Indicator - Field encoding level

The first indicator position contains a value that indicates the level of specificity of the enumeration and chronology in the field. Value 4 reflects requirements of Level 4 of Serial Holdings Statements (ANSI Z39.44) and Holdings Statements for Bibliographic Items (ANSI/NISO Z39.71). Values 4 and 5 correspond to the level of specificity defined for the enumeration and chronology data at the record level by codes 4 and 5 in Leader/17 (Encoding level).

blank character -    No information provided 
 

Value blank character indicates that level information is not provided.

4 -    Holdings level 4 
 

Value 4 indicates that the field contains detailed enumeration and chronology information (that is, the first and all subsequent levels of enumeration and chronology).

5 -    Holdings level 4 with piece designation 
 

Value 5 indicates that the field contains detailed enumeration and chronology information and an identifying number for the physical piece in subfield ‡p (Piece designation).

Second Indicator - Form of holdings

The second indicator position contains a value that indicates whether the enumeration and chronology in the field is expressed in an uncompressed (itemized) form and whether the 865 field or an 868 Textual Holdings field should be used for display purposes. Uncompressed means that each holdings item is itemized, and thus recorded separately.

blank character -    No information provided 
 

Value blank character indicates that the form of the enumeration and chronology in the field is not specified.

1 -    Uncompressed 
 

Value 1 indicates that the enumeration and chronology in the field is expressed in an itemized form and that a display of the data may be generated from the field.

3 -    Uncompressed, use textual display 
 

Value 3 indicates that the enumeration and chronology in the field is expressed in an itemized form but that a display of the data may not be generated from the field. Instead, the 868 Textual Holdings field is used to generate a display.

SUBFIELDS


‡a-‡h -    Enumeration 
 

Subfields ‡a-‡h contain the levels of enumeration that either appear on an item or that are used by the reporting organization to record the receipt of an item. These enumeration subfields are correlated with the enumeration caption subfields ‡a-‡h in the 855 Captions and Pattern field linked to the 865 field, although the same subfields need not always be present. Full correlation of the enumeration level and the caption subfields ‡a-‡h in linked 855/865 fields is recommended in OCLC local holdings records. If there is no enumeration on the item for some level, enumeration may be invented and enclosed in brackets ([ ]).

When alternative numbering schemes are applicable to an item, subfields ‡g and ‡h contain the alternative enumeration. If more than two levels of alternative enumeration are required, an 868 Textual Holdings field is used.

When only chronology is used on an item (that is, the item carries no enumeration), the chronology is contained in the relevant enumeration subfield (‡a-‡h) instead of the chronology subfields (‡i-‡m).

‡a -    First level of enumeration 
 

Subfield ‡a contains the highest level of enumeration. The designation for an unnumbered (for example, new ser.) or a numbered (for example, ser. 5) series is considered caption data and is contained in subfield ‡a (First level of enumeration) of the related 855 Captions and Pattern field.

When the enumeration consists of the number of units held followed by a term describing the units, the whole phrase is contained in the related 865 subfield.

‡b -    Second level of enumeration 
 

Subfield ‡b contains the second level of enumeration.

‡c -    Third level of enumeration 
 

Subfield ‡c contains the third level of enumeration.

‡d -    Fourth level of enumeration 
 

Subfield ‡d contains the fourth level of enumeration.

‡g -    Alternative numbering scheme, first level of enumeration 
 

Subfield ‡g contains the highest level of an alternative numbering scheme.

‡h -    Alternative numbering scheme, second level of enumeration 
 

Subfield ‡h contains the second level of an alternative numbering scheme.

‡i-‡m -    Chronology 
 

Subfields ‡i-‡m contain the hierarchical levels of chronology that either appear on an item or that are used by the reporting organization to record the receipt of an item. These chronology subfields are correlated with subfields ‡i-‡m in the 855 Captions and Pattern field linked to the 865. Full correlation of the chronology level and the caption subfields ‡i-‡m in linked 855/865 fields is recommended in OCLC local holdings records. If an applicable chronology level is lacking on the item, chronology may be invented and enclosed in brackets ([ ]).

Months and seasons may be expressed either in natural language or by the following codes:

Month   Season  
01-12 - Month   21 - spring  
    22 - summer  
    23 - autumn  
    24 - winter  

A month code of less than two digits is right justified and the unused position contains a zero.

Days of the month are recorded as two digits in the format 01-31.

When an alternative chronology scheme is applicable to an item, subfield ‡m contains the alternative chronology. If more than one level of alternative chronology is required, an 868 Textual Holdings field is used.

When only chronology is used on an item (that is, the item carries no enumeration), the chronology is contained in the relevant enumeration subfield (‡a-‡h) instead of the chronology subfields (‡i-‡m).

‡i -    First level of chronology 
 

Subfield ‡i contains the highest level of chronology.

‡j -    Second level of chronology 
 

Subfield ‡j contains the second level of chronology.

‡k -    Third level of chronology 
 

Subfield ‡k contains the third level of chronology.

‡l -    Fourth level of chronology 
 

Subfield ‡l contains the fourth level of chronology.

‡m -    Alternative numbering scheme, chronology 
 

Subfield ‡m contains the alternative chronology scheme.

‡n -    Converted Gregorian year 
 

Subfield ‡n contains the Gregorian-calendar conversion of a year that is recorded in a non-Gregorian scheme in a chronology-level subfield (‡i-‡m).

‡o -    Title of unit 
 

Subfield ‡o contains the title of the unit (for example, Annual buyer's guide) in the enumeration hierarchy when it has no associated sequencing number. When used, subfield ‡o immediately follows the enumeration subfield to which it applies. If the title of the unit When the title of unit applies to the bibliographic entity as a whole, rather than to a portion of its enumeration, field 844 (Name of unit) is used.

‡p -    Piece designation 
 

Subfield ‡p contains an identification of a piece. The designation may be an identification number such as a bar code number or an accession number.

The piece designation may be preceded by an uppercase B or U to specify whether the piece is bound or unbound. When no piece designation exists, a double slash (//) may be recorded in subfield ‡p to signify that the holdings relate to a piece.

When the piece designation applies to the entire holdings record, it is recorded in subfield ‡p (Piece designation) of field 852 (Location). When the piece designation applies to the enumeration and chronology recorded in field 865 it is recorded there. When the piece designation applies only at the item level, it is recorded in subfield ‡p of the item information field 876-878.

‡q -    Piece physical condition 
 

Subfield ‡q contains a description of an unusual characteristic of the physical condition of the piece, for example, water spots, ink bleeding.

When the piece physical condition applies to the entire holdings record, it is recorded in subfield ‡q (Piece physical condition) of field 852 (Location). Physical condition information for making preservation decisions is contained in field 583 (Action Note).

‡s -    Copyright article-fee code 
 

Subfield ‡s contains a copyright article-fee code. A description of the copyright article-fee code is given in field 018 (Copyright Article-Fee Code) of OCLC Bibliographic Formats and Standards .

‡v -    Issuing date 
 

Subfield ‡v contains the date of issuance of an index.

‡w -    Break indicator 
 

Subfield ‡w contains a one-character code that indicates whether a break in the enumeration and chronology contained in multiple 865 fields is due either to published issue(s) lacking in the collection or to unpublished parts or a lack of continuity in the enumeration and chronology of the parts. Subfield ‡w is contained in the Enumeration and Chronology field that represents the holdings that immediately precedes the break. The use of subfield ‡w requires a subsequent field 865 in which the enumeration and chronology following the break is recorded.

g -    Gap break 
 

Code g indicates that part(s) are lacking in the holdings of the reporting organization. Code g is also used when there is doubt as to the cause of the break or when the cause is not known.

n -    Nongap break 
 

Code n indicates that the break is due to unpublished part(s) or a lack of continuity in the enumeration and chronology of the parts.

‡x -    Nonpublic note 
 

Subfield ‡x contains a note relating to all or part of the field. The note is not written in a form that is adequate for public display. A note for public display is contained in subfield ‡z (Public note).

‡z -    Public note 
 

Subfield ‡z contains a note relating to all or part of the field. The note is written in a form that is adequate for public display. It contains information that cannot be contained in other subfields. For example, it may be used to specifically record missing issues or numbering irregularities.

A note not for public display is contained in subfield ‡x (Nonpublic note).

‡8 -    Field link and sequence number 
 

Subfield ‡8 contains data that identifies linked holdings data fields and may also propose a sequence for the linked fields. Subfield ‡8 is required in 865 fields in OCLC local holdings records.

The structure and syntax for subfield ‡8 in the 865 field is: ‡8<linking number>.<sequence number>

The linking number is the first data element used in subfield ‡8 in the 865 field. It is a variable-length whole number that occurs in subfield ‡8 in all 865 fields that are to be linked to an 855 field. Fields with the same linking number are considered linked. A linking number of "0" (zero) is not used in this field.

The sequence number is separated from the linking number by a period "." and is required in 865 fields in OCLC local holdings records. It is a variable-length whole number that may be used to indicate the relative order for display of the linked fields (lower sequence numbers displaying before higher ones).

Subfield ‡8 is always the first subfield in the 865 field.