583  Action Note (R)



Contents   Leader   0xx   3xx   5xx   8xx  


First Indicator
  Privacy 
  blank character   No information provided
  0   Private
  1   Not private
Second Indicator
   Undefined 
   blank character   Undefined
Subfield Codes
  ‡a     Action  (NR)
  ‡b     Action identification  (R)
  ‡c     Time/date of action  (R)
  ‡d     Action interval  (R)
  ‡e     Contingency for action  (R)
  ‡f     Authorization  (R)
  ‡h     Jurisdiction  (R)
  ‡i     Method of action  (R)
  ‡j     Site of action  (R)
  ‡k     Action agent  (R)
  ‡l     Status  (R)
  ‡n     Extent  (R)
  ‡o     Type of unit  (R)
  ‡u     Uniform Resource Identifier  (R)
  ‡x     Nonpublic note  (R)
  ‡z     Public note  (R)
  ‡2     Source of term  (NR)
  ‡3     Materials specified  (NR)
  ‡5     Institution to which field applies  (NR)
  ‡8     Field link and sequence number  (R)

FIELD DEFINITION AND SCOPE

 

This copy-specific field contains information about processing and reference actions, such as a brief statement about solicitation to acquire material, whether the solicitation is active or inactive, and the date of the last item of correspondence.

This field is also used to record information about preservation actions relating to an item, such as review of condition, queuing for preservation, and completion of preservation.

Field 583 is repeatable to record information about different actions.

Standard Terminology may be used and the authority for the terminology may be indicated in subfield ‡2.

GUIDELINES FOR APPLYING CONTENT DESIGNATIONS

INDICATORS


First Indicator - Privacy

The first indicator position contains a value that specifies whether the contents of the field are private or not.

blank character -    No information provided 
 

Value blank character indicates that no information is provided as to the privacy of the field contents.

0 -    Private 
 

Value 0 indicates that the field contains private information.

1 -    Not private 
 

Value 1 indicates that there is no private information in the field.

Second Indicator - Undefined

The second indicator is undefined and contains a blank ( blank character).

blank character -    Undefined 
   

SUBFIELDS


‡a -    Action 
 

Subfield ‡a refers to any action taken with respect to the described materials (e.g., accession, appraise, authenticate, classify, copy, describe, exhibit, lend, organize, microfilm, preserve, reference, schedule, solicit, survey, transfer, etc.). For preservation activities, this subfield contains a description of the action (e.g., condition reviewed, queued for preservation, preservation interim treatment, preservation completed).

583       condition reviewed ‡c19980207 ‡lpages missing ‡2stmsrf
583 0     downgraded ‡c19910110 ‡hJoe Smith ‡otitle ‡xfrom secret FRD to confidential NSI
583 0     declassified ‡c19890428 ‡fspecial re-review ‡hJoe Smith ‡odocument ‡xfrom confidential NSI to unclassified official use only, exemption 2: circumvention of statute
‡b -    Action identification 
 

Subfield ‡b contains a code or designation assigned to identify a specific action or to identify it in conjunction with time of action (e.g., an accession number or project code).

583       ‡38 record center cartons ‡n8 ‡ocu. ft. ‡aaccession ‡b82-14 ‡c19820606
583 1     microfilmed ‡b2004-J292 ‡c20041103 ‡zfor ordering information contact the Preservation Department ‡2pda ‡5ICU
583 0     retained ‡bclassification ‡c19950713 ‡fDeclassification Review Project ‡hJohn Keeton ‡odocument ‡xrequires other agency review
‡c -    Time/date of action 
 

Subfield ‡c contains the concrete time or date of an action. It may be a future or a past time. Use subfield ‡c for the date of accessioning, acquisition, classification, transfer or description. Express time in the form hhmmss.f in which .f represents the decimal fraction of the second. Note that you need to include the decimal point. Express the date in the form yyyymmdd with additional explanatory text, if needed.

583 0     ‡3plates ‡acondition reviewed ‡c20040915 ‡lmutilated ‡2pda ‡5DLC
583 1     will microfilm ‡c2004 ‡2pda ‡5ICU
‡d -    Action interval 
 

Subfield ‡d contains a statement defining a time period which cannot be expressed as a specific date (e.g., at end of academic term or every six months).

583       appraise ‡bOPR 80/144 ‡dquinquennial
‡e -    Contingency for action 
 

Subfield ‡e contains a designation of a time or time period in terms of an unpredictable event (e.g., at conclusion of court case, after death of daughter, or upon receipt).

583 0     transfer ‡eat conclusion of court case
‡f -    Authorization 
 

Subfield ‡f contains the text of, or citation to, a statute, action order, report, rationale, or rule governing a particular action.

583       queued for preservation ‡c19861010 ‡epriority ‡fTitle IIC project ‡5DLC
‡h -    Jurisdiction 
 

Subfield ‡h contains the name of a person, an institution, or a position or function within an institution, in whom or in which responsibility for an action is vested.

583       transfer ‡c19770613 ‡huniversity archives
‡i -    Method of action 
 

Subfield ‡i refers to the means or technique by which an action was performed. Examples of means include: by mail, in person, by phone for reference services. Examples of technique include: scrap, incinerate, shred for disposition.

583       ‡3text ‡atransformed digitally ‡c2003 ‡itext markup ‡2pda ‡5VA
583       ‡3reformatted ‡c19871211 ‡imicrofilm ‡2stmanf
‡j -    Site of action 
 

Subfield ‡j contains the location at which the described materials are acted upon, including the site at which they are consulted by users.

583       exhibit ‡c19840512 through 19841230 ‡epending results of conservation test ‡jMuseum of Fine Arts ‡kAFD
‡k -    Action agent 
 

Subfield ‡k contains the person or organization which performs the action.

583       ‡3scrapbooks (10 volumes) ‡n1 ‡ocu. ft. ‡amicrofilm ‡c198303 ‡eat completion of arrangement ‡f1983 master film schedule ‡kThomas Swing
583 0     appraised ‡c197508 ‡l$25,000 ‡kKarl Schach
‡l -    Status 
 

Subfield ‡l contains the condition or state of the described materials, sometimes but not always resulting from an action (e.g., physical condition, insurance value, or description status). For preservation activities, this subfield may contain information about the condition of the item when the action is, for example, condition reviewed. This subfield may also contain information about the status of the item that caused preservation to be rejected (e.g., action is preservation rejected) or information about the disposition of the original item (e.g., action is reformatted).

583       ‡3patent case files ‡n12 ‡oreels of microfilm ‡lfilmed ‡c19811017 ‡jCentral Services
583 0     ‡3plates ‡acondition reviewed ‡c20040915 ‡lmutilated ‡2pda ‡5DLC
‡n -    Extent 
 

Subfield ‡n contains the extent, defined as the number of items involved. If you repeat both subfields ‡n and ‡o, each subfield ‡o should follow its associated subfield ‡n.

583       ‡3student case files (9 file drawers) ‡n18 ‡olinear ft. ‡aweed ‡dend of academic year ‡hStudent Affairs Office ‡jBldg. 174, Rm. 436
‡o -    Type of unit 
 

Subfield ‡o contains the type of unit, defined as the name of the unit of measurement. If subfields ‡n and ‡o are repeated in one 583 field, each subfield ‡o follows its associated subfield ‡n.

583       fumigate ‡n37 ‡oarchives boxes; ‡n14 ‡obound vol. ‡b79-54 ‡c197906 ‡kJJI
583       describe ‡n5 ‡oreels of videotape ‡n2 ‡oreels of audiotape ‡n49 ‡obroadsides ‡n12 ‡ophonograph records ‡eafter phonograph records are reformatted ‡kFRG
‡u -    Uniform Resource Identifier 
 

Subfield ‡u contains the Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. In field 583, subfield ‡u is used to record the location of external or supplemental information accessible electronically.

Substituting hexadecimal notation for diacritics and special characters in Uniform Resource Identifiers. When recording a URI in subfield ‡u, you may enter most of the spacing characters listed below as either characters or their hexidecimal equivalents. Consult the table below.

Note: Do not confuse the spacing characters listed below with their long-valid non-spacing counterparts. Use of the spacing characters will be limited almost exclusively to URLs.

Entry method Name Character Alternative entry (hex value)
Enter as character or hex value Spacing circumflex/circumflex accent ^ %5E
Spacing underscore/low line 1   _ %5F
Spacing grave/grave accent ` %60
Spacing tilde/tilde ~ %7E
Enter as hex value only vertical bar n/a %7C

1   Because the Spacing Underscore may cause problems with MARC output, users may prefer to continue entering it with the hexidecimal value %5F.

 
583 1     conserved ‡c2004 ‡uhttp://www.uflib.ufl.edu/pres/repro/db/r=aaa0123 ‡2pda ‡5FU
583 0     condition reviewed ‡baaa0123 ‡c20041011 ‡uhttp://www.uflib.ufl.edu/pres/repro/db ‡2pda ‡5FU
‡x -    Nonpublic note 
 

Subfield ‡x contains a note pertaining to an action on an item that is not displayed to the public.

583 0     condition reviewed ‡c2004 ‡ldefaced ‡xfaces in illustrations are blacked out ‡2pda ‡5NIC
583 1     will digitize ‡c2004 ‡xNEH funding requested for Latin Americancollections ‡2pda ‡5FU
‡z -    Public note 
 

Subfield ‡z contains a note pertaining to an action on an item that is displayed to the public.

583 1     digitized ‡b2004-074 ‡c20041104 ‡zInstitute for Museum and Library Services grant ‡2pda ‡5DLC
583 1     acquired surrogate ‡b2004-J292 ‡c20041103 ‡zfor further informationcontact the Preservation Department ‡2pda ‡5ICU
‡2 -    Source of term 
 

Subfield ‡2 contains a MARC code that identifies the source of the term used to record the action information. The source of the MARC code is Resource Action Term Source Codes that is maintained by the Library of Congress. If more than one source needs to be recorded, the field is repeated.

583 1     will transform digitally ‡c20031104 ‡iOCR ‡zqueued for digitization, Nov. 4, 2003 ‡2pda ‡5NIC
‡3 -    Materials specified 
 

Subfield ‡3 contains information that indicates the part of the described material to which the field applies. When separate holdings records are made for the parts of a bibliographic item, each record may contain a field 583 that contains a subfield ‡3 to specify the part to which the note applies. When holdings for all of the parts of a bibliographic item are contained in one holdings record (and there is no 863-865 Enumeration and Chronology field), subfield ‡3 may be used whenever a data element in field 583 differs for a specified part of the item. It may also be used to relate the 583 Action note to information in an 876-878 Item Information field, when it is necessary to provide action information for item level data.

583 0     ‡3v.5 ‡aacquired surrogate ‡c20040915 ‡imicrofilm use copy ‡2pda ‡5CSt
583 1     ‡3plates ‡amass deacidified ‡c20040915 ‡iDEZ ‡2pda ‡5MiEM
‡5 -    Institution to which field applies 
 

Subfield ‡5 contains the MARC code of the institution or organization that holds the copy to which the data in the field applies. It is used for institution-specific information that may or may not apply to the universal use of the holdings record. See MARC Code List for Organizations , which also includes links to Canadian, United Kingdom, and German MARC Organization Code lists.

583 1     ‡3plates ‡aconserved ‡c20050915 ‡2pda ‡5MUM
583       queued for preservation ‡c19861010 ‡epriority ‡fTitle IIC project ‡5DLC
‡8 -    Field link and sequence number 
 

Subfield ‡8 contains data that identifies linked fields and may also propose a sequence for the linked fields. Subfield ‡8 may be repeated to link a field to more than one other group of fields.

The structure and syntax for the field link and sequence number subfield is: ‡8<linking number>.<sequence number>\<field link type>

The linking number is the first data element in the subfield and required if the subfield is used. It is a variable-length whole number that occurs in subfield ‡8 in all fields that are to be linked. Fields with the same linking number are considered linked. A linking number of "0" (zero) is not used in this field.

The sequence number is separated from the linking number by a period "." and may be optional. It is a variable-length whole number that may be used to indicate the relative order for display of the linked fields (lower sequence numbers displaying before higher ones).

The field link type is separated from preceding data by a reverse slash "\". It is a code indicating the reason for the link and it follows the link number or sequence number if present. The following one-character field link type code has been defined for use in subfield 8 in OCLC local holdings records: a - Action

Code a is used in a record to link one or more fields with another field to which the processing or reference actions relate. This code is typically used only when there is more than one 5XX that relates to another 5XX field.

541       ‡81.1\a ‡3Public School and College Authority and Trade School and Junior College Authority project files ‡aFinance Dept ‡cTransferred ‡uhttp://www.columbia.edu/dlc/linglung/methodology.html
583       ‡81.2\a ‡aAppraised ‡c198712- ‡ltjb/prr
583       ‡81.3\a ‡aScheduled ‡c19880127 ‡kmc/dmj
583       ‡81.4\a ‡aArranged ‡c19900619 ‡kmc/dmj
583       ‡81.2\a ‡aProcessed level 2 ‡b90.160 ‡c19901218 ‡kkmc/dmj