562  Copy and Version Identification Note (R)



Contents   Leader   0xx   3xx   5xx   8xx  


First Indicator
  Undefined 
  blank character   Undefined
Second Indicator
   Undefined 
   blank character   Undefined
Subfield Codes
  ‡a     Identifying markings  (R)
  ‡b     Copy identification  (R)
  ‡c     Version identification  (R)
  ‡d     Presentation format  (R)
  ‡e     Number of copies  (R)
  ‡3     Materials specified  (NR)
  ‡5     Institution to which field applies  (NR)
  ‡8     Field link and sequence number  (R)

FIELD DEFINITION AND SCOPE

 

This field contains information that distinguishes the copy(s) or version(s) of materials held by an archive or manuscript repository when more than one copy or version exists or could exist.

GUIDELINES FOR APPLYING CONTENT DESIGNATIONS

INDICATORS


Both indicators are undefined; each contains a blank ( blank character).

First Indicator - Undefined

blank character -    Undefined 
   

Second Indicator - Undefined

blank character -    Undefined 
   

SUBFIELDS


‡a -    Identifying markings 
 

Subfield ‡a contains information concerning markings on the support material or embedded in the medium which can be used to identify the copy of the described materials (e.g., an annotation, caption or watermark).

562       Annotation in Wilson's hand: Copy one of two sent to John Phipps, 27 March 1897; ‡bCopy identified as Declaration of Dissolution, Phipps copy.
‡b -    Copy identification 
 

Subfield ‡b contains information such as names, codes, numbers, or description used to distinguish one copy of the described materials from other copies.

562       ‡e3 copies kept; ‡bLabelled as president's desk copy, board of directors' working file copy, and public release copy.
‡c -    Version identification 
 

Subfield ‡c contains information such as names, codes, or descriptions used to identify a version that differs in content but is related across time to another version, such as an edition.

562       ‡cVersion with air-brushed color illustrations; ‡e3 copies.
‡d -    Presentation format 
 

Subfield ‡d contains the presentation format in which the recorded materials, regardless of their current medium, were intended to be used, seen, or heard (e.g., a film made for TV or a text intended for oral proclamation).

562       ‡3The best get better Sue Hershkowitz ‡e2 copies ‡dOriginally given orally as a keynote address.
‡e -    Number of copies 
 

Subfield ‡e contains a statement giving the number of copies to which the information in other subfields applies.

562       ‡bMarked: "For internal circulation only"; ‡e2 copies.
‡3 -    Materials specified 
 

Subfield ‡3 indicates the part of the described materials to which the copy and version identification note applies.

562       ‡3Deacidified copy ‡aWith Braun's annotations by hand; ‡bIncludes personal library seal embossed.
‡5 -    Institution to which field applies 
 

Subfield ‡5 contains the MARC code of the institution or organization that holds the copy to which the data in the field applies. It is used for institution-specific information that may or may not apply to the universal use of the holdings record. See MARC Code List for Organizations , which also includes links to Canadian, United Kingdom, and German MARC Organization Code lists.

‡8 -    Field link and sequence number 
 

Subfield ‡8 contains data that identifies linked fields and may also propose a sequence for the linked fields. Subfield ‡8 may be repeated to link a field to more than one other group of fields.

The structure and syntax for the field link and sequence number subfield is: ‡8<linking number>.<sequence number>\<field link type>

The linking number is the first data element in the subfield and required if the subfield is used. It is a variable-length whole number that occurs in subfield ‡8 in all fields that are to be linked. Fields with the same linking number are considered linked. A linking number of "0" (zero) is not used in this field.

The sequence number is separated from the linking number by a period "." and may be optional. It is a variable-length whole number that may be used to indicate the relative order for display of the linked fields (lower sequence numbers displaying before higher ones).

The field link type is separated from preceding data by a reverse slash "\". It is a code indicating the reason for the link and it follows the link number or sequence number if present. The following one-character field link type code has been defined for use in subfield 8 in OCLC local holdings records:

a - Action

Code a is used in a record to link one or more fields with another field to which the processing or reference actions relate. This code is typically used only when there is more than one 5XX that relates to another 5XX field.

541       ‡81.1\a ‡3Public School and College Authority and Trade School and Junior College Authority project files ‡aFinance Dept ‡cTransferred
583       ‡81.2\a ‡aAppraised ‡c198712- ‡ltjb/prr
583       ‡81.3\a ‡aScheduled ‡c19880127 ‡ksrc/prr
583       ‡81.4\a ‡aArranged ‡c19900619 ‡kmc/dmj
583       ‡81.5\a ‡aProcessed level 2 ‡b90.160 ‡c19901218 ‡kmc/dmj

Subfield ‡8 is always the first subfield in the field when it is used.