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Local Holdings Format and Standards : 5xx Fields : 561 Ownership and Custodial History

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561  Ownership and Custodial History (R)

First Indicator
 Privacy
 blank character  No information provided
 0  Private
 1  Not private
Second Indicator
  Undefined
  blank character  Undefined
Subfield Codes
  ‡a History  (NR)
  ‡u Uniform Resource Identifier  (R)
  ‡3 Materials specified  (NR)
  ‡5 Institution to which field applies  (NR)
  ‡8 Field link and sequence number  (R)

  

FIELD DEFINITION AND SCOPE

 

This field contains information concerning the ownership and custodial history of the described materials from the time of their creation to the time of their accession. Use also to include the time at which individual items or groups of items were first brought together in their current arrangement or collation.

Use field 561 also to record:

  • The owner's name and address when the item is located other than at the owner's address. Use field 852 to record the current location of the item.
  • The original site of the item if the item has been moved to another location. Use field 852 to record the current location of the item.
  • The last known owner or location of the item if the item has been stolen or destroyed.

Use field 541 to record the immediate source of acquisition.


GUIDELINES FOR APPLYING CONTENT DESIGNATIONS

INDICATORS

First Indicator - Privacy

The first indicator position contains a value that specifies whether the contents of the field are private or not.

blank character - No information provided
 

Value blank character indicates that no information is provided as to the privacy of the field contents.
0 - Private
 

Value 0 indicates that the field contains private information.
1 - Not private
 

Value 1 indicates that there is no private information in the field.

Second Indicator - Undefined

The second indicator is undefined and contains a blank (blank character).

blank character - Undefined
 

SUBFIELDS

‡a - History
 

Subfield ‡a contains the history note.

561 0   From the collection of L. McGarry, 1948-1957.
561     Originally collected by Paul Jones and maintained by his nephew, John Smith after Jones' death. Purchased in 1878 by Henry Green, who added prints and drawings purchased at auctions...
561     On permanent loan from the collection of Paul Mellon.
561 1   Collated: 1845-1847.

‡u - Uniform Resource Identifier
 

The Uniform Resource Identifier (URI), for example a URL or URN, provides electronic access data in a standard syntax. Use for automated access to an electronic item using one of the Internet protocols or by resolution of a URN. The data that is accessed by the URI contains additional information about ownership and custodial history.

Substituting hexadecimal notation for diacritics and special characters in Uniform Resource Identifiers. When recording a URI in subfield ‡u, you may enter most of the spacing characters listed below as either characters or their hexidecimal equivalents. Consult the table below.

Note: Do not confuse the spacing characters listed below with their long-valid non-spacing counterparts. Use of the spacing characters will be limited almost exclusively to URLs.

Entry method Name Character Alternative entry (hex value)



Enter as character or hex value		 Spacing circumflex/circumflex accent ^ %5E
Spacing underscore/low line 1  _ %5F
Spacing grave/grave accent ` %60
Spacing tilde/tilde ~ %7E
Enter as hex value only vertical bar n/a %7C

1  Because the Spacing Underscore may cause problems with MARC output, users may prefer to continue entering it with the hexidecimal value %5F.


‡3 - Materials specified
 

Subfield ‡3 contains information that indicates the part of the described materials to which the field applies.

561     ‡3Family correspondence‡aOriginally collected by Henry Fitzhugh, willed to his wife Sarah Jackson Fitzhugh and given by her to her grandson Jonathan Irving Jackson, who collected some further information about his grandmother and the papers of their relatives and Cellarsville neighbors, the Arnold Fitzhugh's, before donating the materials along with his own papers as mayor of Cellarsville to the Historical Society.

‡5 - Institution to which field applies
 

Subfield ‡5 contains the MARC code of the institution or organization that holds the copy to which the data in the field applies. It is used for institution-specific information that may or may not apply to the universal use of the holdings record. See organization code sources for a listing of sources used in MARC 21 records.
‡8 - Field link and sequence number
 

Subfield ‡8 contains data that identifies linked fields and may also propose a sequence for the linked fields. Subfield ‡8 may be repeated to link a field to more than one other group of fields.

The structure and syntax for the field link and sequence number subfield is: ‡8<linking number>.<sequence number>\<field link type>

The linking number is the first data element in the subfield and required if the subfield is used. It is a variable-length whole number that occurs in subfield ‡8 in all fields that are to be linked. Fields with the same linking number are considered linked. A linking number of "0" (zero) is not used in this field.

The sequence number is separated from the linking number by a period "." and may be optional. It is a variable-length whole number that may be used to indicate the relative order for display of the linked fields (lower sequence numbers displaying before higher ones).

The field link type is separated from preceding data by a reverse slash "\". It is a code indicating the reason for the link and it follows the link number or sequence number if present. The following one-character field link type code has been defined for use in subfield 8 in OCLC local holdings records:

a - Action

Code a is used in a record to link one or more fields with another field to which the processing or reference actions relate. This code is typically used only when there is more than one 5XX that relates to another 5XX field.

541     ‡81.1\a‡3Public School and College Authority and Trade School and Junior College Authority project files‡aFinance Dept‡cTransferred
583     ‡81.2\a‡aAppraised‡c198712-‡ltjb/prr
583     ‡81.3\a‡aScheduled‡c19880127‡ksrc/prr
583     ‡81.4\a‡aArranged‡c19900619‡kmc/dmj
583     ‡81.5\a‡aProcessed level 2‡b90.160‡c19901218‡kmc/dmj

Subfield ‡8 is always the first subfield in the field when it is used.