541  Immediate Source of Acquisition Note (R)

Contents   Leader   0xx   3xx   5xx   8xx  

First Indicator
  Privacy 
  blank character   No information provided
  0   Private
  1   Not private
Second Indicator
   Undefined 
   blank character   Undefined
Subfield Codes
  ‡a     Source of acquisition  (NR)
  ‡b     Address  (NR)
  ‡c     Method of acquisition  (NR)
  ‡d     Date of acquisition  (NR)
  ‡e     Accession number  (NR)
  ‡f     Owner  (NR)
  ‡h     Purchase price  (NR)
  ‡n     Extent  (R)
  ‡o     Type of unit  (R)
  ‡3     Materials specified  (NR)
  ‡5     Institution to which field applies  (NR)
  ‡8     Field link and sequence number  (R)

FIELD DEFINITION AND SCOPE

 

This field contains information about the immediate source of acquisition of the described materials and is used primarily with original or historical items, or other archival collections. The original source of acquisition is recorded in field 561 (Ownership and Custodial History).

Field 541 is repeated when recording the acquisition of additional material in a collection. An additional field 541 is made for each addition.

GUIDELINES FOR APPLYING CONTENT DESIGNATIONS

INDICATORS


First Indicator - Privacy

The first indicator position contains a value that specifies whether the contents of the field are private or not.

blank character -    No information provided 
 

Value blank character indicates that no information is provided as to the privacy of the field contents.

0 -    Private 
 

Value 0 indicates that the field contains private information.

1 -    Not private 
 

Value 1 indicates that there is no private information in the field.

Second Indicator - Undefined

The second indicator is undefined and contains a blank ( blank character).

blank character -    Undefined 
   

SUBFIELDS


‡a -    Source of acquisition 
 

Subfield ‡a contains the name of the person(s) or organization that is the source of the material. Use subfield ‡f if the source is an agent.

541 0     ‡cGift; ‡aLeavitt Hunt's daughter, Mrs. William E. Patterson; ‡d1947.
541       Source unknown.
‡b -    Address 
 

Subfield ‡b contains the address of the source of acquisition given in subfield ‡a.

541 0     ‡35 diaries ‡n25 ‡ocubic feet; ‡aMerriwether, Stuart; ‡b458 Yonkers Road, Poughkeepsie, NY 12601; ‡cPurchase at auction; ‡d1981/09/24; ‡e81-325; ‡fJonathan P. Merriwether Estate; ‡h$7,850.
‡c -    Method of acquisition 
 

Subfield ‡c contains the method of acquisition which refers to the terms under which a transfer of physical custody occurs, for example, by gift, bequest, loan, purchase, deposit.

‡d -    Date of acquisition 
 

Subfield ‡d contains the date of acquisition in the form yyyy with additional explanatory text, if needed.

‡e -    Accession number 
 

Subfield ‡e contains the accession number which is defined as the identification code assigned to materials acquired in a single and separate transfer of custody.

541       ‡cBequest; ‡aErwin Swann; ‡d1974; ‡e(DLC/PP-1977:215).
‡f -    Owner 
 

Subfield ‡f contains the name of the individual or organization with legal custody over the described materials. See the example in subfield ‡b.

‡h -    Purchase price 
 

Subfield ‡h contains the purchase price.

541       ‡3Photoprints ‡cPurchased; ‡d1974; ‡h$4,000.
‡n -    Extent 
 

Subfield ‡n contains the extent of the item, defined as the number of items acquired.

541       Wisconsin Office of The Commissioner of Insurance; ‡e81-141002; ‡cRecords Center transfer; ‡n54 ‡ocubic feet; ‡n12 ‡oreels of computer tape; ‡d1981/05/11.
‡o -    Type of unit 
 

Subfield ‡o contains the type of unit, defined as the name of the unit of measurement. If subfields ‡n and ‡o are repeated in one 541 field, each subfield ‡o follows its associated subfield ‡n.

541       Sparkling Brew Beer Company; ‡bNew Hops Road, Port Washington, WI 53074; ‡e1987-1; ‡n4 ‡orecord center cartons; ‡n2 ‡oreels of microfilm; ‡d1987/01/02.
‡3 -    Materials specified 
 

Subfield ‡3 contains information that indicates the part of the described material to which the field applies.

541 0     ‡3Materials scheduled for permanent retention ‡a25 ‡oreels of microfilm ‡aU.S. Department of Transportation; ‡cTransfer under schedule; ‡d1980/01/10.
‡5 -    Institution to which field applies 
 

Subfield ‡5 contains the MARC code of the institution or organization that holds the copy to which the data in the field applies. It is used for institution-specific information that may or may not apply to the universal use of the holdings record. See MARC Code List for Organizations , which also includes links to Canadian, United Kingdom, and German MARC Organization Code lists.

‡8 -    Field link and sequence number 
 

Subfield ‡8 contains data that identifies linked fields and may also propose a sequence for the linked fields. Subfield ‡8 may be repeated to link a field to more than one other group of fields.

The structure and syntax for the field link and sequence number subfield is: ‡8<linking number>.<sequence number>\<field link type>

The linking number is the first data element in the subfield and required if the subfield is used. It is a variable-length whole number that occurs in subfield ‡8 in all fields that are to be linked. Fields with the same linking number are considered linked. A linking number of "0" (zero) is not used in this field.

The sequence number is separated from the linking number by a period "." and may be optional. It is a variable-length whole number that may be used to indicate the relative order for display of the linked fields (lower sequence numbers displaying before higher ones).

The field link type is separated from preceding data by a reverse slash "\". It is a code indicating the reason for the link and it follows the link number or sequence number if present. The following one-character field link type code has been defined for use in subfield 8 in OCLC local holdings records:

a - Action

Code a is used in a record to link one or more fields with another field to which the processing or reference actions relate. This code is typically used only when there is more than one 5XX that relates to another 5XX field.

541       ‡81.1\a ‡3Public School and College Authority and Trade School and Junior College Authority project files ‡aFinance Dept ‡cTransferred
583       ‡81.2\a ‡aAppraised ‡c198712- ‡ltjb/prr
583       ‡81.3\a ‡aScheduled ‡c19880127 ‡ksrc/prr
583       ‡81.4\a ‡aArranged ‡c19900619 ‡kmc/dmj
583       ‡81.5\a ‡aProcessed level 2 ‡b90.160 ‡c19901218 ‡kmc/dmj

Subfield ‡8 is always the first subfield in the field when it is used.