008  Fixed-Length Data Elements-General Information (NR)

Code 0 indicates that the receipt or acquisition status is unknown.

Code 1 indicates a receipt or acquisition status for which none of the other defined codes is appropriate.

Code 2 indicates that all parts of a multipart (Leader/06, Type of record, code v) or serial (Leader/06, Type of record, code y) item have been published or that the publication is no longer issued (has ceased publication). Code 2 is used for single-part items (Leader/06, Type of record, code x).

Code 3 indicates that an order has been placed for the current and/or continuing parts of a multipart or serial item, but that nothing has been received. This definition excludes parts received under retrospective acquisition efforts. This code is also used with single-part items.

Code 4 indicates that parts of the item are routinely received. This code is used for serial items and for multipart items for which updates are being received.

Code 5 indicates that the reporting organization has holdings of the multipart or serial item but neither currently receives nor intends to acquire the item. This code is used for multipart items and serial items for which updates are no longer received.

Code c indicates that the item is acquired through a cooperative purchase and the library has expended its own funds.

Acquired through a deposit program. This code can be used as a generic code for any form of deposit program. Code l may be used if there is a need to separately identify legal deposits.

Code e indicates that the item is acquired through an exchange program.

Code f indicates that the item is acquired without cost.

Code g indicates that the item is acquired as a gift.

Acquired through a legal deposit program established by law. If a distinction between types of deposit programs is not necessary, code d can be used as a generic code for any form of deposit program.

Code m indicates that the item is acquired as a part of an organizational membership.

Code n indicates that the item is acquired on behalf of the library by an external agency and the library has not expended its own funds.

Code p indicates that the item is acquired through purchase.

Code u indicates that the method of acquisition is unknown.

Code z indicates a method of acquisition for which none of the other defined codes is appropriate.

The effective date of either the cancellation of a multipart or serial item or the actual date of the last expected part. The volume or issue designation for the last expected part may be recorded in subfield ‡z (Public note) of field 852 (Location).

Code u in each character position indicates that the reporting organization intends to cancel its receipt of the multipart or serial item but that the effective date of the cancellation is unknown.

Code in each character position indicates either that the reporting organization does not intend to cancel its receipt of the multipart or serial item or that the information is not applicable to the item (the title has ceased, been superseded or the title is not a serial).

Code 0 indicates that the general retention policy is unknown.

Code 1 indicates that the general retention policy is one for which none of the other defined codes is appropriate.

Code 2 indicates that all parts of the item are retained until they are replaced by updates.

Code 3 indicates that only a sample issue of the item is retained.

Code 4 indicates that all parts of the item are retained until they are replaced by microform.

Code 5 indicates that all parts of the item are retained until they are replaced by a cumulation, replacement volume, or revision.

Code 6 indicates that parts of an item are retained for a period of time or that only parts or editions of the item are retained. The specific time or parts may be recorded in 008/13-15 (Specific retention policy). Field 008/16 (Completeness) contains code 0 (Other).

Code 7 indicates that no part of the item is retained.

Code 8 indicates that all parts of serial item are permanently retained. This code is also used for multipart or single-part items that are normally permanently retained.

A blank () is used in each 008/13-15 character position when no specific retention policy is recorded.

008/12		8
[code indicating permanently retained]
008/13-15

Code l in 008/13 indicates that the latest, including the current, time or part unit is retained.

Code p in 008/13 indicates that the previous, not including the current, time or part unit is retained.

008/14 contains a one-character number (1-9) that specifies the number of time units or parts that are retained. If the number exceeds 9, this information may be contained in subfield ‡x (Nonpublic note) or ‡z (Public note) of an 852 (Location) or 863-868 Holdings Data field.

When Policy type is Latest (code l), the number includes the current time or part unit. When Policy type is Previous (code p), the number does not include the current time or part unit.

Time

Part

Code 0 indicates either that parts of the item are retained for a limited period (008/12, General retention policy, code 6) or that no estimate of the completeness of the holdings is made.

Code 1 indicates that the organization holds about 95-100% of the parts of the item.

Code 2 indicates that the organization holdings are incomplete (about 50-94% held).

Code 3 indicates that the organization holds only scattered parts of the item (less than 50%).

Code 4 indicates that the holdings statement is for a single-part item (Leader/06, Type of record, code x).

Code a indicates that the organization will lend the bibliographic item in accordance with any restriction in its general lending policy.

Code b indicates that the organization will not lend the bibliographic item.

Code c indicates that the organization will lend only a hard copy of the bibliographic item.

Code l indicates that the organization maintains a limited lending policy of the bibliographic item. More specific information about the lending policy may be contained in field 845 (Terms Governing Use and Reproduction Note).

Code u indicates that the lending policy of the organization is not known.

Code a indicates that the organization will make a reproduction of the bibliographic item in accordance with any restrictions in its general reproduction policy.

Code b indicates that the organization will not make a reproduction of the bibliographic item.

Code u indicates that the reproduction policy of the reporting organization is not known.

Code indicates that the holdings statement contains no coded chronological data or ordinal numbers.

Code und indicates that the language of the coded chronological data or ordinal numbers in the holdings statement cannot be determined.