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Member groups

As a member-driven cooperative, OCLC collaborates and consults with members to help shape our shared future. Much of this collaboration occurs in member groups. There are three types of member groups: Advisory Groups, User Groups and Working Groups.

Advisory Groups consult with management on the scope and direction of the services OCLC offers. Participation in most Advisory Groups is by invitation, with nominations to serve on the groups coming from self-nominations, from current members of the group, and from OCLC staff working with the group. Please email the group's contact to learn more, or to submit a nomination.

User Groups facilitate discussion among users and OCLC staff about specific services. Discussion could include current offerings, future plans and developing needs of the user community. User Groups and meetings are generally open to any users of the service, and some groups are open to anyone who may be interested in learning more. Please email the group’s contact for information about upcoming meetings.

Working Groups are part of OCLC Research and the OCLC Research Library Partnership (RLP). Participation in these groups is by invitation extended to staff of RLP member libraries. These groups are generally of short duration, focus on a specific topic of interest to the research library community, supported by OCLC Research, and frequently result in a publication or tool of use to the community, such as the working groups involved in RLP's study of the Role of Libraries in Data Curation. Contact the staff person listed for more information.

Group Name Purpose Contact(s) Type Attendance notes Frequency/Mode of Meeting Participants
24/7 Reference Advisory Board Review Coop policies and procedures, suggestions and recommendations for Coop administration Carol Bonnefil
Invitation only
  Every 4 to 6 weeks via WebEx 10
CBS partner meeting Alignment of CBS strategy and product management with CBS partners (GII, GBV, DNB, SBB, BSZ, HeBIS, ABES, NLA, SwissBib) Martin van Muyen Invitation only For organizations that run a CBS system
Annual two-day meetings hosted by one of the partners 8
Consortium GII Adviesgroep / GII Advisory Group Advises and reports to the Dutch GII Steering Committee on the agreed, planned and future activities of OCLC with respect to the GII Workplan activities and the Consortium SLA for GGC and NCC/IBL.
Daniël van Spanje Invitation only   4x per year; OCLC attends at least twice per year with 2 staff members. 7
Consortium GII Stuurgroep / Consortium GII Steering Committee Proposes, agrees and reviews with OCLC the planned and future activities of OCLC with respect to the GII Workplan activities and the Consortium SLA for NCC/IBL. Daniël van Spanje Invitation only   2x per year; OCLC attends with 2 staff members. 7
Consortium GII Wg Kwaliteit Database / Consortium GII Working Group Quality of the database Advises and reports to the Dutch GII Adviesgroep on the agreed, planned and future activities of OCLC with respect to the GII Workplan activities and the Consortium SLA for the GGC. Daniël van Spanje Invitation only   3x per year; OCLC attends with 2 staff members. 5
DDC Editorial Policy Committee Advise Dewey editors on matters relating to the development of the classification with an eye to global use. Libbie Crawford Invitation only   Live once a year and virtually once a year 10 with translation partner observers
Digital Collection Services Metadata Working Group To encourage discussion of ensuring sharable metadata for digital resources, crowd-sourced (OAIster, CONTENTdm, DSpace, Digital Commons users) guide for using WorldCat Digital Collection Gateway. Published Best Practices Guide for CONTENTdm and other OAI-PMH repositories; creating sharable metadata. Geri Bunker Ingram Open to all   As needed/virtual 60
OCLC Canada Advisory Council The OCLC Canada Advisory Council provides OCLC with advice on how to facilitate cooperation and collaboration within and outside Canada. This advice is communicated directly to OCLC through OCLC Americas Regional Council Members and OCLC Canada employees that attend the Council meetings, and through the OCLC Canada delegates to OCLC Global Council. 
Daniel Boivin Invitation only   3x per year by phone, once in person 9
OCLC CJK Users Group To encourage and facilitate the exchange of ideas and information between OCLC and the group members as related to Chinese, Japanese, and Korean matters David Whitehair
Users only   1 annual face-to-face meeting; infrequent webinars between annual meetings 150 institutions, 550 individual
OCLC Digital Repository Strategic Advisory Group To define and explore the challenges relevant to participants’ digital collections; to help OCLC shape the capabilities of new services to meet those challenges; to articulate the value of these new services in participants’ context; to share participant views of OCLC’s next generation digital repository with the community Geri Bunker Ingram, Claire Cocco, Taylor Surface Invitation only   Every 6 weeks 17, including 3 OCLC staff
Redactie Richtlijnen GGC / GGC Guidelines Committee Manages the GGC cataloguing Guidelines and Format. Daniël van Spanje Invitation only   4x per year; OCLC attends with 2 staff members. 5
Shared Print Advisory Council (Global) The Shared Print Advisory Council is a group of community experts and library leaders who will help guide the cooperative in advancing cost effective strategies for managing library print collections as shared assets. Katie Birch, Constance Malpas, Erin Duncan Invitation only   ALA Annual and ALA Midwinter in-person meetings; monthly virtual meetings; discussions via listserv 11
SHARES Executive Group Governance and agenda-setting for the SHARES resource sharing consortium Dennis Massie
Invitation only   Monthly conference calls
8 (rotating group), plus 1 OCLC Research staff
VIAF Council The VIAF Council (VIAFC) is established under the aegis of the VIAF Program. The VIAFC's broad purpose is to provide guidance with respect to the policies, practices, and operation of the VIAF and the VIAF Program. Linda Gabel Invitation only Observers welcome, but only Council members can vote Annually ~30 contributors
Wikipedia Libraries Advisory Group Help libraries think about the value of links back to collections from outside of libraries (i.e. Wikipedia); help explore the utility of the Knowledge Base API in linking from Wikipedia to collections; opportunities for institutions to experiment with hosting a Wikipedia Visiting Scholar to improve content on Wikipedia related to research library collections.
Cindy Aden, Merrilee Proffitt Open to all Mostly focused on research libraries now Meet at ALA for updates; also webinars and conference presentations 41,932
WMS Community Leadership Council Provide leadership for online WMS community. Host online community meetings, act as community liaison and representative. Helene Blowers
Invitation only
  Online leadership meetings bi-monthly.  Four quarterly community meetings per year. 4
 
Group Name Purpose Contact(s) Type Attendance Notes Frequency/Mode of Meeting Participants
Amlib User Group To encourage and facilitate the exchange of information and ideas between OCLC and customers using the OCLC library management system Amlib Susie Thorpe Users only
For Amlib users There are meetings held in the states of WA, VIC, NSW (Australia) and generally separate for schools and publics.  They tend to be quarterly for the publics with a bit more ad hoc for schools.  We also hold occasional one for special libraries in VIC. 350
Australia and New Zealand WorldShare User Community
To encourage and facilitate the exchange of information and ideas between OCLC and customers using the OCLC library management system WorldShare Management Services Susie Thorpe Users only For WorldShare Management Services users At Annual Australian national meeting.  There are also state groups being formed with meetings held in the states of WA, VIC, NSW, TAS, QLD. 32
Bibliotheca User meeting
for large Public Libraries
To encourage and facilitate the exchange of information and ideas between OCLC and German customers using the OCLC library management system BIBLIOTHECA Tim Dannenberg (Steffen Drayß) Users only   Special Annual meeting for large PL, working with BIBLIOTHECA ILS 54 libraries
Bibliotheca User meetings To encourage and facilitate the exchange of information and ideas between OCLC and German customers using the OCLC library management system BIBLIOTHECA Tim Dannenberg
(Steffen Drayß)
Users only   13 annual regional meetings, everyone with a maintenance contract can participate 430 libraries
Bibliotheca User meetings for Special Libraries
To encourage and facilitate the exchange of information and ideas between OCLC and German customers using the OCLC library management system BIBLIOTHECA Tim Dannenberg
(Steffen Drayß)
Users only   4 Special annual meetings for Special libraries working with BIBLIOTHECA ILS; 2 for Academic Libraries; 3 for Clerical Libraries 110 libraries
CONTENTdm Users Group To encourage and facilitate the exchange of information and ideas among users of CONTENTdm and the WorldCat Digital Collection Gateway, and to build trust and  communication between these users and OCLC Geri Bunker Ingram Users only All CONTENTdm users are eligible to participate, present, publish. Regular: 2 face-to-face conferences are hosted by user sites around the Americas yearly. 2 user meetings are held at ALA (Annual, Midwinter) yearly. CONTENTdm Users in Spain have met at least twice and ANZ held its first meeting October 2014.
Varies
CONTENTdm User Group, Australia and New Zealand To create a community where members can discuss issues and be inspired to grow their CONTENTdm collections. To learn from each other about digitisation techniques and projects Carmen Eastman, Kristy Fox Users only All CONTENTdm users in ANZ are eligible to participate, present, publish. 1-2 WebEx meetings a year to ensure that members from across Australia and New Zealand can attend. In process of developing a local forum where communication can occur as needed. 64
LBS User Group, The Netherlands To encourage and facilitate the exchange of information and ideas between OCLC and Dutch customers using the OCLC library management system LBS Annette Dortmund, Peter Reedijk Users only All LBS users in The Netherlands are invited. Annual face to face meeting; listserv to facilitate discussions among members and with OCLC in between meetings (maintained by a customer); subgroups on specific topics (e.g. very specific functional requirements) meet more frequently as required All LBS users in The Netherlands are invited.
Music OCLC Users Group To identify and provide an official means of communication and assistance for those users of the products and services of the Online Computer Library Center, Inc. (OCLC) concerned with music materials in any area of library service, in pursuit of quality music coverage in these products and services Jay Weitz
Open to all
Independent of OCLC, but long-standing OCLC users group MOUG meets in conjunction with the Music Library Association, commonly a day-and-a-half-long conference before the MLA conference begins. The MOUG meeting involves plenary sessions, an Enhance/Expert Community session, a NACO-Music Project meeting, a business meeting, a Q&A session, a set of "lightning talks," and other things. 165 personal, 158 institutional
Online Audiovisual Catalogers (OLAC) OLAC is an organization for catalogers concerned with all types of non-print materials, including a wide range of digital resources as well as more "traditional" formats:  video and sound recordings, websites, maps, multimedia, graphic materials, and realia.  Through conferences, workshops, publications, and the electronic discussion list, catalogers exchange information and enjoy expert and practical advice on cataloging audiovisual resources. Jay Weitz Open to all
Independent of OCLC, but long-standing OCLC users group Bi-annual conference. Also hosts a membership meeting, a meeting of its Cataloging Policy Committee (CAPC), and an Executive Board Meeting at each ALA Annual and ALA Midwinter. 335
OWL (OLIB and WorldCat Local User Group)
To encourage and facilitate the exchange of ideas and information between OCLC and OLIB users, plus former or current OLIB users who now also use one or more WCL/WorldShare components George Bingham Users only   A face-to-face conference once a year and a series of WebEx meetings 100 libraries
QuestionPoint User Group To encourage and facilitate the exchange of ideas and information between OCLC and QuestionPoint subscribers Carol Bonnefil Open to all
Any QP user is invited to attend. Annual face-to-face meeting at ALA; biannual webinars for those unable to attend ALA; listserv to facilitate discussion with OCLC and among members; QP blog QP subscriber base (1,500+ institutions in 30 countries)
QuestionPoint User group: UK To encourage and facilitate the exchange of information and ideas between OCLC and UK customers using QuestionPoint Carol Bonnefil, Andrew Evans Open to all
Any UK QP user is invited to attend. Annual face-to-face meeting; UK listserv UK QP subscribers (20+ institutions)
Resource Sharing User Group (USA) Informal meeting where OCLC and Atlas Systems present what's coming Katie Birch Open to all
  ALA Annual and ALA Midwinter and a virtual meeting after the event Varies
SunRise Admin Usergroup
(subgroup of SunRise User Group)
To encourage and facilitate the exchange of information and ideas between OCLC and German customers using the OCLC library management system SISIS-SunRise Regina Caballero Castro
Users only   Once a year (subgroup of SunRise user group for technical administration staff) ~40-60 libraries
SunRise User Group (focussed on academic) To encourage and facilitate the exchange of information and ideas between OCLC and German customers using the OCLC library management system SISIS-SunRise Regina Caballero Castro Users only   Twice a year in the full group, regional subgroups meet additionally once or twice a year ~60 libraries
SunRise User Group (large) Public Libraries To encourage and facilitate the exchange of information and ideas between OCLC and German customers using the OCLC library management system SISIS-SunRise Regina Caballero Castro Users only   Once a year for two days, OCLC usually invited for day two ~30 libraries (large PL)
SunRise Usergroup North-Rhine-Westphalia (Focussed on Academics; subgroup of SunRise User Group) To encourage and facilitate the exchange of information and ideas between OCLC and German customers using the OCLC library management system SISIS-SunRise Regina Caballero Castro Users only   Once a year (regional subgroup of SunRise user group 26 libraries
Swiss SunRise User Group To encourage and facilitate the exchange of information and ideas between OCLC and Swiss customers using the OCLC library management system SISIS-SunRise Regina Caballero Castro Users only   Once a year (now combined with Swiss Bibliotheca user meeting) ~10 libraries
UnityUK regional user groups Informal meeting where OCLC presents what's coming Annie Charlton, Georgina Devane Users only Open to any UnityUK user Annual (April/May) – 3 face-to-face regional events and two online sessions All subscribers - ~160
VDX user group - Canada Discuss VDX
Ralph Horton
Users only   Once or twice per year 14 contracts
VDX user group - USA Discuss VDX Ralph Horton Users only   Once or twice per year 6 contracts
VUGANZ (VDX Users Group, Australia and New Zealand) To encourage and facilitate the exchange of information and ideas between OCLC and customers using the OCLC ILL/Document delivery system VDX Patricia Burke Users only
Any VDX user in ANZ region; $A200 p.a. dues Annually 20
WMS Regional User Group meetings Regional user meetings are held annually throughout the US, Australia and Europe to provide the WMS community opportunities to share best practices, learn more about services and collaborate. Helene Blowers
Users only   Annually  
OCLC Community Center To provide OCLC members who subscribe to OCLC services a community a space to share best practices, ask questions and collaborate Helene Blowers Users only   Online platform accessible 24/7  
WorldCat Local Users Group Community forum for WCL subscribers to share information and address questions. Meetings led by WCL Leadership Team from subscribing libraries. John McCullough, Cheryl Snowdon Users only For WorldCat Local users Quarterly virtual meetings ~400
WorldShare Metadata Users Group To encourage and facilitate the exchange of ideas and information between OCLC and the group members as related to WorldShare Metadata including WorldShare Record Manager, WorldShare Collection Manager, and the WorldCat knowledge base David Whitehair
Open to all   Meet twice a year at ALA; first meeting this coming year  
 
Group Name Purpose Contact(s) Type Attendance Notes Frequency/Mode of Meeting
Participants
Art Museum Library Advisory Group To advise OCLC Research about potential data-mining projects of interest to art museum libraries Dennis Massie Invitation only
  Irregular, as needed 8, plus 2 OCLC Research staff
Interlibrary Loan Cost Calculator Working Group To design and build a Web-based tool that will allows users to calculate their ILL unit costs and compare with that of other institutions Dennis Massie Invitation only
  Semi-monthly conference calls 3, plus 3 OCLC Research staff
OCLC Digital Repository Workflows and Usability Group To help OCLC shape a next-generation digital repository system to meet the workflow and usability needs of a broad sample of libraries Geri Bunker Ingram, Taylor Surface, Claire Cocco Invitation only
  As needed; approximately every 2 months 22, including 5 OCLC staff members
RLP: Born Digital Advisory Group Provide guidance on Demystifying Born Digital reports
Ricky Erway, Jackie Dooley Invitation only
  Email and conference call 17
RLP: Data Curation Building Blocks Working Group
Create guidance for basic levels of data management Ricky Erway Invitation only Closed at this point Email and conference call 10
RLP: Data Curation Funding Working Group
Explore funding sources and options for making data management sustainable Ricky Erway Invitation only Closed at this point Email and conference call 15
RLP: Metadata Managers Focus Group
Identifies metadata management issues that OCLC Research could pursue in support of the OCLC Research Library Partnership, directions that they think would have the most impact, provides feedback on OCLC Research’s various metadata management projects, and initiates working groups as warranted.
Karen Smith-Yoshimura Invitation only
Open to staff of RLP member institutions Meets face-to-face twice a year at ALAs; planning group (subset of focus group, 8-9 OCLC RLP staff) holds conference calls 6-8 times a year.  The focus group also convenes WebEx discussion sessions between ALA conferences on 2 topics that focus group members are most interested in resuming from the ALA discussions and for staff who do not attend ALA (4-6 WebEx discussions a year). 87 people, 48 institutions, 9 countries.
RLP: Organizations in ISNI Task Group Advise the OCLC ISNI team in Leiden on how organizations should be represented in the ISNI database and make recommendations on ways to improve ISNI record quality, encoding, completeness, user interface, diffusion and to help better engage the community Karen Smith-Yoshimura Invitation only
Closed at this point There are actually 2 WebEx sessions per month to include everyone, but from the task group's perspective it's a monthly WebEx session. 14 people from 13 institutions (including JISC in the UK) in 4 countries
SHARES Shipping and Packaging Task Force To study current ILL shipping issues faced by SHARES consortium participants and recommend new policies and guidelines Dennis Massie Invitation only   Semi-monthly conference calls 9, plus 1 OCLC Research staff
SHARES Best Practices Working Group To identify, document and promulgate collection-sharing best practices according to the heightened expectations of SHARES participants Dennis Massie Invitation only
  Monthly conference calls, collaborative work space 11, plus 1 OCLC Research staff