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New reports for resource sharing management

Several new resource sharing reports are now available to help you manage your interlibrary loan operations. In addition, the reciprocity report released in February 2011 has been enhanced to include more information.

The new and enhanced reports are:

GIS reports. Global Information System reports for borrows and loans provides a geographic-based view of all OCLC member libraries that lend or borrow on OCLC. The GIS data allows you to link to other OCLC Resource Sharing data to create reports from a global to a local view.

If you export the data, you will receive an Excel spreadsheet that provides a list of those libraries with their longitudes and latitudes. You could combine the spreadsheet with other data to generate other GIS reports.

Data in this report is obtained by geo-location codes found in the WorldCat Registry. If your library is not included in the report, you may add your library's longitude and latitude to your WorldCat Registry profile. To update your data:

  • Log in to OCLC Service Configuration
  • Select your institution from the drop-down list
  • Click on WorldCat Registry in the menu on the left side of the screen
  • Correct or set geo-location by clicking on a map that lists latitude and longitude.

Once updated, your library will appear in the next month's update of the GIS report.

Reasons for No report. The Reasons for No Report now contains the imprint date of the material. Your library can use this data to determine whether the age of the requested material falls into any pattern that may allow for further refinement of deflection rules.

Reciprocity report. Under the Assessment Tools tab, the Reciprocity Report now provides the state location of the libraries listed. If you need to evaluate your reciprocal arrangements by state, the new State table will allow you to do this.

Lender String report. This is a new report under the Assessment Tools tab. The Lender String report provides up to 12 months of data about the number of times any library said 'Yes' or 'No' to your requests as a borrower. It breaks down the data by Copy/Loan, provides the average response time it took the lender to respond, and provides percentages of filled and unfilled requests. The report also allows you to key in a value for percentage filled that will assist you in evaluating a lender's fill rate.

You may access these reports on the OCLC Usage Statistics site at