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WorldShare Update

OCLC WorldShare Management Services growing around the world, now live in more than 100 libraries

OCLC WorldShare Management Services (WMS) recently reached a significant milestone, the 100th live implementation. Plus, more than 75 additional libraries on three continents−Australia, Europe and North America−are now in contract to implement WMS. This growth enhances network effects for libraries that join this cloud-based cooperative endeavor that launched for general release in July 2011.

On March 6, the University of Nebraska Omaha’s Criss Library was recognized as the 100th library to implement WorldShare Management Services. OCLC President and CEO Jay Jordan and other OCLC staff joined the library’s staff to celebrate that day.

“We are now starting to feel at home in this cloud-based world and believe that these services will steadily grow and improve, as other university libraries follow our lead and switch to WorldShare Management Services.”

“We wanted a library management system that was cutting edge,” said Steve Shorb, Dean of the Criss Library at the University of Nebraska Omaha. “Moving to WorldShare Management Services is going to allow us to keep pace with current and emerging trends in technology and take full advantage of new developments and applications created specifically for libraries as they become available.”

According to Rene Erlandson, Director of Virtual Services at the Criss Library, flexibility was key in the decision to implement WorldShare Management Services. “We wanted a more full-featured ILS, and WMS gives us the flexibility and features that will help us continue to grow and add new services as they are developed within the community.”

OCLC WorldShare Management Services offer a new approach to managing library workflows cooperatively, including integrated acquisitions, cataloging, circulation, patron administration, resource sharing and e-resource management.

OCLC WorldShare services and applications eliminate traditional operational silos and deliver new efficiencies in library management, freeing libraries from the restrictions of local hardware and software to provide more time to focus on serving users and communities.

Just days before the Nebraska celebration, Tilburg University in Tilburg, Netherlands, became the first library in Europe to turn on WMS functionality for its users. Tilburg (TiU) is a major public research university with approximately 12,500 students.

“TiU and OCLC worked successfully together in an intensive period of cooperation,” said Marc van den Berg, Library Services and IT Director at Tilburg University. “We are now starting to feel at home in this cloud-based world and believe that these services will steadily grow and improve, as other university libraries follow our lead and switch to WorldShare Management Services.”

WMS is gaining momentum elsewhere in Europe as well. In addition to Tilburg University, libraries in Spain, France and the United Kingdom will implement WorldShare Management Services as their sole library management solution in 2013.

Eric van Lubeek, Managing Director of OCLC EMEA, saluted Tilburg as a pioneer. “We are indebted to TiU for their commitment to this project. Libraries that have chosen to work with WorldShare Management Services are entering a new world of library cooperation ‘in the cloud.’ This will create network effects that will benefit all participating libraries exponentially. We are delighted that TiU has blazed a trail in Europe for this type of cooperation.”

Thousands of miles away, libraries in Australia are migrating to WorldShare Management Services. Chris Thewlis, OCLC Regional Manager for Australia, reported that 12 libraries are now in live production with WMS, and two others are in the implementation stage. WMS already serves a range of libraries in Australia, with the 12 active sites comprising a mix of public, school, special and academic libraries.

Susie Thorpe, WMS Product Manager in Australia, noted that 10 of the active WMS sites migrated from OCLC’s Amlib library management system and four are migrating from other systems. She said the reaction to WMS has been very positive, and library staff are also eager to take advantage of future WMS capabilities.

Continued transformative change for libraries

OCLC’s cataloging and interlibrary loan services will undergo major change during the next few years to support the evolving needs of libraries. This transformation will provide new and expanded functionality to OCLC members. It will also advance OCLC’s strategy to collaboratively build Webscale with libraries.

OCLC WorldShare Interlibrary Loan is replacing WorldCat Resource Sharing in 2013, and became officially available in March to U.S. libraries. The new service will be available in June for libraries outside the U.S. Libraries that subscribe to WorldCat Resource Sharing have until December 31, 2013 to move to WorldShare Interlibrary Loan, allowing each library the autonomy to choose a preferred migration timeframe.

WorldShare ILL is included at no additional charge in existing OCLC resource sharing subscriptions.

WorldShare ILL goes beyond traditional interlibrary loan, integrating discovery and delivery of electronic, digital and print materials within a single interface. It also supports evolving workflow changes in libraries, such as the option to purchase needed items rather than borrow them. The service centralizes workflows now managed in multiple systems, and will provide new functionality that speeds fulfillment of interlibrary loan requests and saves time for library staff and library users.

More information about new features and capabilities, the migration timeline, how to prepare and what to expect, is available at:

The move to Webscale for OCLC Cataloging is also well under way. In September 2012, OCLC introduced OCLC WorldShare Metadata Collection Manager. With this tool, library staff define and configure print, digital and electronic collections in one place, and automatically receive initial and updated customized WorldCat MARC records for all titles from one source. This gives users access to the titles and content from within the local library catalog or other discovery interface.

Coming later in 2013:

  • Record Manager features will complement Collection Manager. These new functions will provide catalogers with tools to more efficiently describe unique items, including licensed, digital and physical materials.
  • New Web services for developers in the cataloging community. These services will provide support for adding new WorldCat master records and enriching those that already exist. They will also support WorldCat holdings maintenance, local holdings records and customized bibliographic data.

These new and future capabilities will provide complete metadata management for resources across multiple formats. The functionality will be available to all OCLC Cataloging subscribers and will be integrated with OCLC WorldShare Management Services components, including acquisitions and circulation. In addition, the new WorldShare Metadata functionality will work well with traditional integrated library system.

In March 2013, OCLC asked the WorldShare Management Services community to contribute videos to help celebrate 100 libraries live on WMS. Nearly 40 WMS libraries took part by submitting videos, including staff pictured to the left from the Criss Library at the University of Nebraska Omaha. The compilation video takes those individual efforts and, like WMS, helps make them into something “greater than the sum of their parts.” OCLC is grateful for the direction and feedback this group of creative library workers has provided as WMS went from concept to pilot and, now, more than 100 libraries live.