040  Cataloging Source (NR)

 

Contents   Fixed field   0xx   1xx   2xx   3xx   4xx   5xx   6xx   7xx   8xx   9xx
       

Input Standards

Mandatory/Mandatory
1st Indicator  Undefined
blank character  Undefined
2nd Indicator  Undefined
blank character  Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
a Original cataloging agency (NR) Required if applicable,May be system-supplied/Required if applicable,May be system-supplied
b Language of cataloging (NR) Required if applicable/Required if applicable
c Transcribing agency (NR) System supplied/System supplied
d Modifying agency (R) Required if applicable,May be system-supplied/Required if applicable,May be system-supplied
e Description conventions (R) Required if applicable/Required if applicable




Definition

The MARC code or the name of the organization(s) that created the original record, assigned MARC content designation and transcribed the record into machine-readable form or modified an existing MARC record.

Historically in WorldCat the absence of subfield b has indicated that English is the language of cataloging. OCLC now recommends always coding this element.

Field 040 may also have data that identifies the rules for descriptive cataloging used to create the record.

Field 040 has a logical relationship to the fixed-field element Srce (Cataloging Source Code). The MARC codes in field 040 and the code in Srce specify the content, content designation and transcription of the bibliographic record. See Srce for more information. See also MARC Code List for Organizations

( http://www.loc.gov/marc/organizations/) or Symbols and Interlibrary Loan Policies in Canada ( http://www.collectionscanada.gc.ca/illcandir-bin/illsear/1=0/c=1).

   
Modification of source copy

Transcribe cataloging copy exactly as it is in the original record. However, you may make some modifications to accommodate online cataloging or modernization of old cataloging. If you make a change, you must enter your OCLC symbol in subfield d .

Each time you modify a record and produce or update, the system verifies that your OCLC symbol is the last in field 040. If it is not, the system supplies your symbol.

If institution A edits a record input by institution B, and then Produces, the system supplies A's symbol in the last subfield d in field 040.

If institution A then reformats the record, the system displays the symbol and A's changes. The symbol and A's changes are not added to the master record.

If institution A replaces the master record, A's symbol and A's changes are added to the master record.

The system also replaces the master record and adds field 040 d when:

  • OCLC manually corrects master records.
  • Enhance participants and BIBCO participants of PCC upgrade and correct records.
  • CONSER participants upgrade serial records.
  • Member institutions upgrade minimal-level cataloging or perform database enrichment, including the addition of call numbers and subject headings to records.

If the modifying institution's symbol is already the last symbol in field 040, the system does not repeat the symbol. Therefore, when you replace a record that you previously input and that no other institution has modified, the system does not add subfield d .

Original cataloging

If you are inputting original cataloging on a workform or new record, enter blank, c, or d in Srce . OCLC users at authorized national bibliographic agencies enter blank. BIBCO and CONSER participants, except for those at authorized national bibliographic agencies, enter c. All other OCLC users enter d. When you validate a record or enter it into WorldCat, the system supplies your OCLC symbol in field 040 subfield a.

Srce:     blank character
040     XXX c XXX
Srce:     c
040     XXX c XXX
Srce:     d
040     XXX c XXX

Data entered manually in field 040 subfield a must be entered exactly, including upper- or lowercase letters. If a symbol is entered manually, the system does not uppercase any letters entered as lowercase. The one exception is the symbol that represents the Library of Congress (DLC), if that is the only data entered in subfield a.

LC copy, LC cataloging

If you are entering LC copy or any other LC cataloging, enter blank in Srce . When you validate a record or enter it into WorldCat, you must manually enter DLC in field 040 subfield a.

If you transcribed the cataloging exactly, enter blank in MRec . If you modified the cataloging, enter the appropriate code in MRec . Enter your OCLC symbol in field 040 subfield d.

Exact transcription, LC cataloging:

Srce:     blank character
MRec:     blank character
040     DLC c XXX

Modified transcription, LC cataloging:

Srce:     blank character
MRec:     s          [or other applicable value]
040     DLC c XXX d XXX

LC copy with the legend, Printed for. Treat such copy as Library of Congress cataloging (e.g., Printed for Card Division).

LC copy, shared cataloging

If LC copy has Shared cataloging for DNAL (National Agricultural Library) in the lower left corner on LC copy, enter blank in the fixed-field element Srce and AGL in field 040 subfield a.

For LC copy that has Shared cataloging with DNLM (National Library of Medicine) in the lower left corner on LC copy, enter blank in Srce and DNLM/DLC in field 040 subfield a.

If you transcribed the cataloging exactly, enter blank in MRec .

Exact transcription, shared cataloging for DNAL:

Srce:     blank character
MRec:     blank character
040     AGL c XXX

Exact transcription, shared cataloging for DNLM:

Srce:     blank character
MRec:     blank character
040     DNLM/DLC c XXX

If you modified the cataloging, enter the appropriate code in MRec . Enter your OCLC symbol in field 040 subfield d .

Modified transcription, shared cataloging for DNAL:

Srce:     blank character
MRec:     r       [or other applicable value]
040     AGL c XXX d XXX

Modified transcription, shared cataloging for DNLM:

Srce:     blank character
MRec:     r       [or other applicable value]
040     DNLM/DLC c XXX d XXX
LC copy, cooperative cataloging

LC copy that is based on cataloging of another institution carries the name of the other institution in the lower left corner.

If you are transcribing such cooperative cataloging, enter the name in field 040 subfield a exactly as it is on the copy. Enter c in Srce . Do not enter the words Library of Congress.

LC cooperative cataloging with the National Agricultural Library or the National Library of Medicine contains the following: Library, US Dept. of Agriculture, US Nat'l. Agr. Lib., or US National Library of Medicine. Enter c in Srce if you are transcribing such copy.

If you transcribed the cataloging exactly, enter blank in MRec . If you modified the cataloging, enter the appropriate code in MRec . Enter your OCLC symbol in field 040 subfield d.

Exact transcription, cooperative cataloging:

Srce:     c
MRec:     blank character
040     Enoch Pratt Free Lib. c XXX

Modified transcription, cooperative cataloging:

Srce:     c
MRec:     o [Or other applicable value.]
040     US Nat'l. Agr. Lib. c XXX d XXX

If you are transcribing LC cooperative cataloging that includes an NLM or NAL number, enter the number in the appropriate call number field, field 060 or field 070. Do not enter any other classification or call number. (The medical-type call number that may appear following US Army Medical Library is not an NLM call number. Do not enter this number.) For example, if LC copy includes the legend,

Brown Univ. Library BL1453

You enter:

Srce:     c
MRec:     blank character [or other applicable value]
040     Brown Univ. Library c XXX
NLM copy

Enter d in Srce and NLM in field 040 subfield a. If you transcribed the cataloging exactly, enter blank in MRec . If you modified the cataloging, enter the appropriate value in MRec . Enter your OCLC symbol in field 040 subfield d.

Exact transcription, NLM cataloging:

Srce:     d
MRec:     blank character
040     NLM c XXX

Modified transcription, NLM cataloging:

Srce:     d
MRec:     o [or other applicable value]
040     NLM c XXX d XXX
Other nonoriginal cataloging

Treat non-LC, non-NLM or nonoriginal cataloging as your own original cataloging, especially if you have modified it extensively.

Srce:     d
040     XXX c XXX

Acknowledge the original cataloging agency in field 040 subfield a. Use the original cataloging agency's MARC code, if known, in uppercase and lowercase letters.

If you are transcribing typewritten NUC copy, enter the first MARC code that appears on the copy. Enter value d in Srce . If you transcribed the cataloging exactly, enter blank in MRec . If you modified the cataloging, enter the appropriate code in MRec . Enter your OCLC symbol in field 040 subfield d.

Exact transcription, other nonoriginal cataloging:

Srce:     d
MRec:     blank character
040     CtY c XXX

Modified transcription, other nonoriginal cataloging:

Srce:     d
MRec:     d [or other applicable value]
040     CtY c XXX d XXX

If the first holding code on the NUC copy is DLC, DNLM or DNAL, treat the cataloging as your own original cataloging, not as LC, NLM or DNAL (National Agricultural Library [AGL]) cataloging.

Field 040 and Srce

When you validate a record, the system checks and corrects information in Srce and field 040 subfield a. It ensures a logically correct combination of data. The system checks for the following combinations of data in Srce and field 040 subfield a:

Srce Field 040 subfield a
c Text other than DLC
d Text other than DLC
u No data in subfield a


If the system finds an incorrect combination, it displays an error message. Correct the error and validate the record.

1st Indicator

Undefined. The 1st indicator position is undefined and contains a blank ( blank character ).
 
blank character Undefined

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).
 
blank character Undefined

Subfields

 
a Original cataloging agency A code that identifies the institution that created the record. Identify the cataloging agency by OCLC symbol, MARC Organization code or by name. For example, the Library of Congress symbol is DLC; the National Library of Medicine, NLM.

CONSER, Enhance, Full and Limited modes can add or change field 040 subfield a on locked records. This allows, for example, a Full mode user to upgrade a K-level record to match LC cataloging copy. In doing so, the user would need to add or change subfield a. These authorization modes, however, cannot delete subfield a. See chapter 5, " Quality Assurance" for more information.

b Language of cataloging Identifies the language for those portions of the record, which according to cataloging rules, appear in the language of the cataloging agency (e.g., notes). Subfield b is in records created by libraries for which English is not the language of the cataloging agency. The language is indicated by a three-letter language code. See MARC Code List for Languages ( http://www.loc.gov/marc/languages/).
c Transcribing agency The institution that input the record. The system identifies the inputting institution by OCLC symbol. This subfield is system-supplied and cannot be changed.
d Modifying agency An institution that altered data in the record. Identify each modifying institution by its OCLC symbol. Use a separate subfield d for each symbol. Subfield d pertains both to modification of source copy at the time of input and to modification of an existing record in WorldCat.
e Description conventions The rules for descriptive cataloging used to create the record, other than AACR2, AACR1, ALA 1908, ALA 1941, or ALA 1949. Use to indicate use of AACR2-based manuals approved by the Library of Congress or by ALA. See the code list for Description Convention Source Codes ( http://www.loc.gov/standards/sourcelist/descriptive-conventions.html). If you are using your own descriptive conventions, enter your OCLC symbol in subfield e. Enter subfield e immediately after subfield a.

When an institution applies a local descriptive cataloging convention, supply subfield e in the 040 field with the code local followed by a slash and either the MARC Organization code or the OCLC symbol of the institution (for instance, e local/SiSiNL or e local/SINLB).

Note: The code appm refers to Archives, Personal Papers, and Manuscripts, which preceded Describing Archives: A Content Standard (code dacs) as the archival standard published by the American Society of Archivists.

Printing

Field 040 does not print.

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