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565  Case File Characteristics Note (R)

Input Standards

Optional/Optional
1st Indicator  Display constant controller
blank character File size
0 Case file characteristics
8 No display constant generated
2nd Indicator  Undefined
blank character Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
‡a Number of cases/variables (NR) Required if applicable/Required if applicable
‡b Name of variable (R) Required if applicable/Required if applicable
‡c Unit of analysis (R) Required if applicable/Required if applicable
‡d Universe of data (R) Required if applicable/Required if applicable
‡e Filing scheme or code (R) Required if applicable/Required if applicable
‡3 Materials specified (NR) Optional/Optional

Definition

A note about the content and characteristics of case files. Case files are records with standard categories of information about a defined population. Case files may be individual documents that have information about a single unit of analysis. They also may reflect aggregate data (e.g., machine-readable records) that can be used and electronically subdivided into individual case documents.

COM

For computer files, use field 565 for the number of cases or variables making up the file. This information provides an indication of the extent of the file.

1st Indicator

Display constant controller. A value that controls the generation of the display constant preceding the note.

 
blank character

File size. The value that generates the display constant File size:.

 
0

Case file characteristics. The value that generates the display constant Case file characteristics:.

 
8

No display constant generated. The value that specifies that a display constant is not generated.

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).

blank character

Undefined

Subfields

 
‡a Number of cases/variables

The number of cases or the number of variables in a single case within a repetitive case file series.

565 0   ‡3 Military petitioners files ‡a 11; ‡b name; ‡b address; ‡b date of birth; ‡b place of birth; ‡b date of application; ‡b dates of service; ‡b branch of service; ‡b rank; ‡b date of induction; ‡b latest occupation; ‡b dependents; ‡c pensioners; ‡d Civil War (1861-1865) veterans
‡b Name of variable

The name of the variable in the file. Repeat subfield ‡b for each variable name listed.

565 0   ‡3 Service satisfaction survey ‡a 5; ‡b country of residence; ‡b age; ‡b education level; ‡b date of request; ‡b subject area of request; ‡d performance files September 1983 through June 1984; ‡e media center users
‡c Unit of analysis

The subject to which the variables in the case file or database refers (e.g., casualties in emergency rooms, convicts in correctional files, or workers in personnel records).

565 0   ‡3 Automobile consumer survey files ‡a 8; ‡b address; ‡b manufacturer of vehicle; ‡b model of vehicle; ‡b date of purchase; ‡b date of 1st major repairs; ‡b current mileage; ‡b date of latest repair; ‡d complaint filers 1981 January 1 through 1983 December 31; ‡c new vehicle registrants
‡d Universe of data

The scope of the data collection effort and the specifications of the sample represented.

565 0   ‡3 Product use survey ‡a 3; ‡b sex; ‡b age; ‡b marital status; ‡c retail customers; ‡d Northeast coast distribution area
‡e Filing scheme or code

A code that places the described materials in the context of a scheme of intellectual arrangement. The arrangement can be one that is assigned either by the creator, custodian, or office of origin.

565 8   ‡3 Vandalism report files ‡a 14; ‡b name; ‡b address; ‡b occupation; ‡c local jurisdiction; ‡d registered voters; ‡e alphabetical by jurisdiction
‡3 Materials specified

The part of the described materials to which the field applies.

565 0   ‡3 Military petitioners files ‡a 11; ‡b name; ‡b address; ‡b date of birth; ‡b place of birth; ‡b date of application; ‡b dates of service; ‡b branch of service; ‡b rank; ‡b date of induction; ‡b latest occupation; ‡b dependents; ‡c pensioners; ‡d Civil War (1861-1865) veterans

Printing

Field 565 does not print.

This page last revised: February 12, 2014