5xx Introduction

Contents   Fixed field   Access points   0xx   1xx   2xx   3xx   4xx   5xx   6xx   7xx   8xx   9xx   Control subfields

565  Case File Characteristics Note (R)

Input Standards

Optional/Optional
1st Indicator  Display constant controller
blank character File size
0 Case file characteristics
8 No display constant generated
2nd Indicator  Undefined
blank character Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
ǂa Number of cases/variables (NR) Required if applicable/Required if applicable
ǂb Name of variable (R) Required if applicable/Required if applicable
ǂc Unit of analysis (R) Required if applicable/Required if applicable
ǂd Universe of data (R) Required if applicable/Required if applicable
ǂe Filing scheme or code (R) Required if applicable/Required if applicable
ǂ3 Materials specified (NR) Optional/Optional
ǂ8 Field link and sequence number (R) Optional/Optional

Definition

A note about the content and characteristics of case files. Case files are records with standard categories of information about a defined population. Case files may be individual documents that have information about a single unit of analysis. They also may reflect aggregate data (e.g., machine-readable records) that can be used and electronically subdivided into individual case documents.

COM

For computer files, use field 565 for the number of cases or variables making up the file. This information provides an indication of the extent of the file.

1st Indicator

Display constant controller. A value that controls the generation of the display constant preceding the note.

 
blank character

File size. The value that generates the display constant File size:.

 
0

Case file characteristics. The value that generates the display constant Case file characteristics:.

 
8

No display constant generated. The value that specifies that a display constant is not generated.

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).

blank character

Undefined

Subfields

 
ǂa Number of cases/variables

The number of cases or the number of variables in a single case within a repetitive case file series.

565 0   ǂ3 Military petitioners files ǂa 11; ǂb name; ǂb address; ǂb date of birth; ǂb place of birth; ǂb date of application; ǂb dates of service; ǂb branch of service; ǂb rank; ǂb date of induction; ǂb latest occupation; ǂb dependents; ǂc pensioners; ǂd Civil War (1861-1865) veterans
ǂb Name of variable

The name of the variable in the file. Repeat subfield ǂb for each variable name listed.

565 0   ǂ3 Service satisfaction survey ǂa 5; ǂb country of residence; ǂb age; ǂb education level; ǂb date of request; ǂb subject area of request; ǂd performance files September 1983 through June 1984; ǂe media center users
ǂc Unit of analysis

The subject to which the variables in the case file or database refers (e.g., casualties in emergency rooms, convicts in correctional files, or workers in personnel records).

565 0   ǂ3 Automobile consumer survey files ǂa 8; ǂb address; ǂb manufacturer of vehicle; ǂb model of vehicle; ǂb date of purchase; ǂb date of 1st major repairs; ǂb current mileage; ǂb date of latest repair; ǂd complaint filers 1981 January 1 through 1983 December 31; ǂc new vehicle registrants
ǂd Universe of data

The scope of the data collection effort and the specifications of the sample represented.

565 0   ǂ3 Product use survey ǂa 3; ǂb sex; ǂb age; ǂb marital status; ǂc retail customers; ǂd Northeast coast distribution area
ǂe Filing scheme or code

A code that places the described materials in the context of a scheme of intellectual arrangement. The arrangement can be one that is assigned either by the creator, custodian, or office of origin.

565 8   ǂ3 Vandalism report files ǂa 14; ǂb name; ǂb address; ǂb occupation; ǂc local jurisdiction; ǂd registered voters; ǂe alphabetical by jurisdiction
ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

565 0   ǂ3 Military petitioners files ǂa 11; ǂb name; ǂb address; ǂb date of birth; ǂb place of birth; ǂb date of application; ǂb dates of service; ǂb branch of service; ǂb rank; ǂb date of induction; ǂb latest occupation; ǂb dependents; ǂc pensioners; ǂd Civil War (1861-1865) veterans
ǂ8 Field link and sequence number

For information about subfield ǂ8, see Control Subfields.

This page last revised: October 6, 2016