Definition | A note about the content and characteristics of case files. Case files are records with standard categories of information about a defined population. Case files may be individual documents that have information about a single unit of analysis. They also may reflect aggregate data (e.g., machine-readable records) that can be used and electronically subdivided into individual case documents. |
| COM | For computer files, use field 565 for the number of cases or variables making up the file. This information provides an indication of the extent of the file. |
1st Indicator | Display constant controller. A value that controls the generation of the display constant preceding the note. |
| |  | File size. The value that generates the display constant File size:. | |
| | | 0 | Case file characteristics. The value that generates the display constant Case file characteristics:. | |
| | | 8 | No display constant generated. The value that specifies that a display constant is not generated. | |
2nd Indicator | Undefined. The 2nd indicator position is undefined and contains a blank ( ). |
| | | | Undefined | |
Subfields | |
| ‡a Number of cases/variables | The number of cases or the number of variables in a single case within a repetitive case file series. | 565 | | | ‡3 Military petitioners files ‡a 11; ‡b name; ‡b address; ‡b date of birth; ‡b place of birth; ‡b date of application; ‡b dates of service; ‡b branch of service; ‡b rank; ‡b date of induction; ‡b latest occupation; ‡b dependents; ‡c pensioners; ‡d Civil War (1861-65) veterans | |
| ‡b Name of variable | The name of the variable in the file. Repeat subfield ‡b for each variable name listed. | 565 | 0 | | ‡3 Service satisfaction survey ‡a 5; ‡b country of residence; ‡b age; ‡b education level; ‡b date of request; ‡b subject area of request; ‡d performance files Sept. 1983 through June 1984; ‡e media center users | |
| ‡c Unit of analysis | The subject to which the variables in the case file or database refers (e.g., casualties in emergency rooms, convicts in correctional files or workers in personnel records). | 565 | 0 | | ‡3 Automobile consumer survey files ‡a 8; ‡b address; ‡b manufacturer of vehicle; ‡b model of vehicle; ‡b date of purchase; ‡b date of 1st major repairs; ‡b current mileage; ‡b date of latest repair; ‡d complaint filers 1981 January 1 through 1983 December 31; ‡c new vehicle registrants | |
| ‡d Universe of data | The scope of the data collection effort and the specifications of the sample represented. | 565 | 0 | | ‡3 Product use survey ‡a 3; ‡b sex; ‡b age; ‡b marital status; ‡c retail customers; ‡d Northeast coast distribution area | |
| ‡e Filing scheme or code | A code that places the described materials in the context of a scheme of intellectual arrangement. The arrangement can be one that is assigned either by the creator, custodian or office of origin. | 565 | 8 | | ‡3 Vandalism report files ‡a 14; ‡b name; ‡b address; ‡b occupation; ‡c local jurisdiction; ‡d registered voters; ‡e alphabetical by jurisdiction | |
| ‡3 Materials specified | The part of the described materials to which the field applies. | 565 | 0 | | ‡3 Military petitioners files ‡a 11; ‡b name; ‡b address; ‡b date of birth; ‡b date of application; ‡b dates of service; ‡b branch of service; ‡b rank; ‡b date of induction; ‡b latest occupation; ‡c pensioners; ‡d Civil War (1861-1865) veterans | |
Printing | Field 565 does not print. |
