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351  Organization and Arrangement of Materials (R)

Input Standards

Required if applicable/Optional
1st Indicator  Undefined
blank character Undefined
2nd Indicator  Undefined
blank character Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
ǂa Organization (R) Required if applicable/Required if applicable
ǂb Arrangement (R) Required if applicable/Required if applicable
ǂc Hierarchical level (NR) Optional/Optional
ǂ3 Materials specified (NR) Optional/Optional
ǂ8 Field link and sequence number (R) Optional/Optional

Definition

Information about the organization and arrangement of a collection of items. For instance, for computer files, the file structure and sort sequence; for visual materials, the arrangement of the collection.

1st Indicator

Undefined. The 1st indicator position is undefined and contains a blank ( blank character ).

blank character

Undefined

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).

blank character

Undefined

Subfields

 
ǂa Organization

The manner in which the items have been subdivided into smaller units (e.g., as record groups divided into series and series into subseries). Use also for individual series titles.

351     ǂc Series; ǂa Organized into five subseries; ǂb Arranged by form of material.
351     ǂ3 Diaries and notebooks ǂa Organized into four series: I. Youth, 1846-1852. II. Early Career, 1853-1865. III. Political Life, 1866-1895. IV. Retirement, 1896-1903; ǂb Chronological arrangement.
351     ǂ3 Records ǂa Organized into four subgroups; ǂb Arranged by office of origin.
351     ǂ3 Permits for fishery operations 1914-24 ǂc Subseries; ǂb Alphabetical by state then by year of renewal and within year by permit number.
COM

Use for information about the file structure. When the organization is dependent on the software of a particular database management system, the name of the software or the system is given.

351     SPSS system file.
351     System 2000.
ǂb Arrangement

Terms used to describe the pattern of arrangement of materials within a unit, such as alphabetical, chronological, by country, by office of origin, etc.

351     Fixed-length, nonhierarchical; ǂb Month by carrier code and flight number.
351     Rectangular; ǂb Enumeration district and block group tract within county within state.
351     Hierarchical; ǂb Geographic area or cruise number.
351     ǂb Includes general records, 1898-1945 (922 ft.); other records relating to the Philippine Islands, 1897-1938 (47 ft.); library records, 1868-1945 (685 ft.); miscellaneous records, 1898-1937 (49 ft.); and audiovisual records, 1898-1939 (14,570 items).
COM

Use for information about the sort sequence.

351     ǂb Alphabetical by surname.
ǂc Hierarchical level

The hierarchical position of the items relative to each other with the same provenance (e.g., group, subgroup, packaging unit, folder, or item).

351     ǂc Series; ǂa Organized into five subseries; ǂb Arranged by form of material.
351     ǂc Series; ǂb Alphabetical by sitter.
ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

351     ǂ3 Thirty-one units of original materials ǂb Numbered series, kept in the order in which they arrived.
ǂ8 Field link and sequence number

For information about subfield ǂ8, see Control Subfields.

This page last revised: October 6, 2016