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049  Local Holdings (NR)

       

Input Standards

Mandatory/Mandatory
1st Indicator  Controls printing
blank character Undefined
0 Print data from subfield ǂa only
1 Locally defined
2 Locally defined
2nd Indicator  Indicates the completeness of holdings data
blank character Undefined
0 Holdings information complete
1 Locally defined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards 
ǂa Holding library  (R) Mandatory/Mandatory
ǂc Copy statement  (R) Optional/Optional
ǂd Definition of bibliographic subdivisions  (R) Optional/Optional
ǂl Local processing data (R) Optional/Optional
ǂm Missing elements (R) Optional/Optional
ǂn Notes about holdings (NR) Optional/Optional
ǂo Local processing data (R) Optional/Optional
ǂp Secondary bibliographic subdivision (R) Optional/Optional
ǂq Third bibliographic subdivision (R) Optional/Optional
ǂr Fourth bibliographic subdivision (R) Optional/Optional
ǂs Fifth bibliographic subdivision  (R) Optional/Optional
ǂt Sixth bibliographic subdivision  (R) Optional/Optional
ǂu Seventh bibliographic subdivision  (R) Optional/Optional
ǂv Primary bibliographic subdivision (R) Optional/Optional
ǂy Inclusive dates of publication or coverage  (NR) Optional/Optional

Definition

The holding library code, copy designations, and volume designations of items held by your institution. Use to describe holdings when you first catalog an item. Use also to update holdings information. Field 049 is not part of the standard MARC 21 format. Field 049 is not retained in the master record. It is retained in archive records, institution records, OCLC-MARC records, and exported records.

Guidelines

 
   
Holding library codes 

A holding library code is a four-character code that identifies one location or collection within your institution. Each holding library defines a collection or category of material. Holding library codes, in combination with your profile, determine catalog card production characteristics. See "Printing" for more information.

When you retrieve a record, the system displays your default holding library code in subfield ǂa. If the default code is XXXM, the system displays:

049     XXXM

If you want to change the holding library code, you may overtype the default code in uppercase or lowercase.

Multiple holding library codes 

You may enter multiple holding library codes in a single subfield ǂa separated by commas or in separate subfields ǂa without commas. See "Printing" for more information.

049     XXXM, xxxr, xxxe, xxx4
049     XXXM ǂa xxxr ǂa xxxe ǂa xxx4
Local holdings information 

Use field 049 to keep local holdings information current by entering changes in holding library locations. When you acquire, transfer, or withdraw an item you may identify holding libraries representing current locations in field 049. Use the Update command to update the locations record without producing cards. For more information, see OCLC Catalog Cards: http://www.oclc.org/support/documentation/worldcat/cataloging/cards/default.htm.

Input stamps 

An input stamp is textual information associated with an item's call number. Enter input stamps in subfield ǂa in brackets. Your profile determines how input stamps print on cards and appear in label displays. See "Printing input stamps" for more information.

Subfields for local processing data 

Use subfields ǂl and ǂo for local processing data.

Subfields for multipart sets and series 

Use subfields ǂd, ǂp, ǂq, ǂr, ǂs, ǂt, ǂu, and ǂv to describe holdings for multipart sets and series. Use the OCLC Local Holdings Maintenance service to record detailed holdings for serials or other materials that require frequent updating. OCLC provides these subfields to record the volumes, parts, and units of items that have appeared in several units. Subfield ǂd describes in words or abbreviations the levels of bibliographic subdivision that relate to each subfield code. Subfields ǂp, ǂq, ǂr, ǂs, ǂt, ǂu, and ǂv represent the units held at seven levels of bibliographic subdivision.

      ǂd [ ǂv ser. ǂp vol. ǂq no.]
      ǂd [ ǂv Bd. ǂp Heft]

Subfields ǂv through ǂu are related hierarchically. Always use subfield ǂv for the primary bibliographic subdivision, subfield ǂp for the secondary subdivision, subfield ǂq for the third subdivision, etc. Each subfield ǂv through ǂu, may represent:

  • A single bibliographic unit at the appropriate level (e.g., ǂv 1)
  • A sequence of such units with commas separating their numbers or other designators (e.g., ǂv 1,2,3,4,5)
  • A range of such units with a hyphen separating the first and last designators in the range (e.g., ǂv 1-3)
  • A combination of sequences and ranges (e.g., ǂv 1 ǂp 2-6,8 ǂv 2 ǂp 1-8)

Use the following guidelines:

  • Summarize holdings at a given level instead of enumerating items at subordinate levels. If portions at the summary level are incomplete, note the incomplete units with a word or abbreviation in brackets following the appropriate unit designators.
      ǂv 1 [inc.] ǂv 2-5
      ǂv 1, 5 [inc.], 7-16, 17 [inc.], 18-20
      ǂv 1-15 [most vols.inc.]
  • If an accession number applies to a particular unit, enter the accession number in brackets following the appropriate unit designator.
      ǂv 1 ǂp 1-4 [32157] ǂp 5-8 [32158] ǂp 9-12 [32159] ǂv 2 ǂp 1-4 [46177] ǂp 5-8 [46178] ǂp 9-12 [46179]
  • If you lack units that were issued, represent the known units in subfields ǂv through ǂu. Indicate the lacking units in subfield ǂm.
  • Use subfield ǂy for publication dates in lieu of other numbering or to supplement other numbering.
  • Use subfield ǂn for notes that clarify or amplify holdings information.

1st Indicator

Controls printing. The print program ignores indicator values. When you retrieve a record the system displays field 049 with blanks in both indicator positions. If you receive OCLC-MARC records, you may want to supply indicator values for local processing. Use indicator blank ( blank character ) except where required by local processing.

 
blank character Undefined
 
0 Print data from subfield ǂa only
 
1 Locally defined
 
2 Locally defined

2nd Indicator

Indicates the completeness of holdings data
 
blank character Undefined
 
0 Holdings information complete
 
1 Locally defined

Subfields

 
ǂa Holding library Code and input stamps associated with the call number. The holding library code may be either upper or lowercase. See "Printing" and "Printing input stamps" for more information.
ǂc Copy statement Copy number data in subfield ǂc does not print on cards. Archive records, exported records, and OCLC-MARC records retain data in subfield ǂc. Subfield ǂc is repeatable. Each subfield ǂc may represent one or more copies. Each subfield ǂc is subordinate to or related to the last preceding subfield ǂa. For example, if holding library XXXM has one copy numbered 1, enter:
049     XXXM ǂc 1

Several subfields ǂc may be subordinate to a single subfield ǂa. For example, if holding library XXXM has three copies numbered 1, 2 and 3, enter:

049     XXXM ǂc 1 ǂc 2 ǂc 3

A single 049 field may have multiple subfield ǂa's each with one or more related subfields ǂc. For example if holding library XXXM has two copies numbered 1 and 2 and holding library XXXA has one copy numbered 1 enter:

049     XXXM ǂc 1 ǂc 2 ǂa xxxa ǂc 1

Accession numbers. If an accession number applies to a copy, you may enter the accession number in subfield ǂc. Enter such numbers in brackets. For example, if holding library XXXM holds copy 1 (accession number 476532) and 3 (accession number 479569) and holding library XXXG holds copy 2 (accession number 477343), enter:

049     XXXM ǂc 1 [476532], 3 [479569] ǂa xxxg ǂc 2 [477343]
ǂd Definition of bibliographic subdivisions Words or abbreviations that customarily appear with the numbering of an item's volumes or parts. Each word or abbreviation relates the subfield code to the level of bibliographic subdivision. Use the following guidelines and examples when entering data in subfield ǂd:

Enter the entire content of subfield ǂd in brackets.

049     XXXM ǂd [ ǂv vol. ǂp pt.]
049     XXXB ǂc 1 ǂd [ ǂv ser. ǂp vol. ǂq no.]
ǂl Local processing data Locally defined processing data. You define data in subfield ǂl and specify the position of subfield ǂl within the field. All subfields except subfield ǂa pertain to the holding library designated in the preceding subfield ǂa. OCLC-MARC records retain subfield ǂl.
ǂm Missing elements Use if you lack units that you know were issued. Use subfields ǂv through ǂu within subfield ǂm to identify the lacking units. Use the same rules that apply to the description of existing units. Enter brackets around the entire content of subfield ǂm.

Subfield ǂm is subordinate to the immediately preceding subfield ǂc. All the information in subfield ǂm pertains to every copy in subfield ǂc. If no subfield ǂc is present, subfield ǂm is subordinate to the immediately preceding subfield ǂa. All the information in subfield ǂm pertains to every holding library in the preceding subfield ǂa.

Use the following examples as guidelines when entering data in subfield ǂm.

  • If holding library XXXG holds one copy numbered 1 and volumes 1-7 have been published each in four numbers. If volume 2 number 3 and volume 5 numbers 1 and 4 are missing:
049     XXXG ǂc 1 ǂv 1-7 ǂp 1-4 ǂm [ ǂv 2 ǂp 3 ǂv 5 ǂp 1,4]
  • If missing units are numerous or if the description of actually published units is complex, you may list units actually held and dispense with subfield ǂm.
  • The following two examples describe the same holdings information, entered differently. Holding library XXXM holds one copy, numbered 2. The first example shows that the item was published in four volumes. Volumes 1-3 each have six numbers and volume 4 has two numbers. Numerous units are missing. You may enter:
049     XXXM ǂc 2 ǂv 1-3 ǂp 1-6 ǂv 4 ǂp 1-2 ǂm [ ǂv 1 ǂp 1-2,6 ǂv 2 ǂp 2-5 ǂv 3 ǂp 1, 3-5 ǂv 4 ǂp 1]
      The second example shows the issues actually held. However, it does not identify units published but lacking from this set. You may enter:
049     XXXM ǂc 2 ǂv 1 ǂp 3-5 ǂv 2 ǂp 1,6 ǂv 3 ǂp 2,6 ǂv 4 ǂp 2
  • Use subfield ǂy in subfield ǂm to identify the dates of publication or coverage of the missing units. Use the same rules for formatting subfield ǂy in subfield ǂm as for subfield ǂy. For example, if holding library XXXE holds one unnumbered copy and the publication consists of 34 volumes covering the years 1906/07 through 1939/40 and Volumes 28 and 29 covering 1934/35 and 1935/36 are missing, then enter:
049     XXXE ǂv 1-34 ǂy 1906/07-1939/40 ǂm [ ǂv 28-29 ǂy 1934/35-1935/36]
ǂn Notes about holdings Notes that amplify or clarify holdings data or that provide information that cannot be expressed in other subfields. Do not enter data in subfield ǂn in brackets. Subfield ǂn is subordinate to subfield ǂa or to subfield ǂc, depending upon the nature of the note.
ǂo Local processing data Locally defined processing data. You define data in subfield ǂo and specify the position of subfield ǂo within the field. All subfields except subfield ǂa pertain to the holding library designated in the preceding subfield ǂa. OCLC-MARC records retain subfield ǂo.
ǂp Secondary bibliographic subdivision Each subfield ǂp is subordinate to the immediately preceding subfield ǂv. All the information in subfield ǂp pertains to every unit in the last preceding subfield ǂv. Use the following guidelines and examples when entering data in subfield ǂp:
  • If holding library XXXD holds volumes 1-10 and each volume consists of six numbers enter:
049     XXXD ǂv 1-10 ǂp 1-6
  • If holding library XXXM holds one copy, numbered 1 and copy 1 consists of two volumes each having six numbers; and holding library XXXB holds one copy, numbered 2 and copy 2 consists of volume 2 in six numbers, enter:
049     XXXM[Reading][Room] ǂc 1 ǂv 1-2 ǂp 1-6 ǂa xxxb ǂc 2 ǂv 2 ǂp 1-6
ǂq Third bibliographic subdivision Each subfield ǂq is subordinate to the immediately preceding subfield ǂp. All the information in subfield ǂq pertains to every unit in the last preceding subfield ǂp. For example, if holding library XXXE holds volumes 1-14, but volumes 1-10 each have parts A and B (each part A has six numbers and each part B has 12 numbers), while Volumes 11-14 each have parts A and B (each part A has 12 numbers and each part B has 12 numbers), then enter:
049     XXXE ǂd [ ǂv vol. ǂp pt. ǂq no.] ǂv 1-10 ǂp A ǂq 1-6 ǂp B ǂq 1-12 ǂv 11-14 ǂp A-B ǂq 1-12
ǂr Fourth bibliographic subdivision Each subfield ǂr is subordinate to the immediately preceding subfield ǂq. All the information in subfield ǂr pertains to every unit in the last preceding subfield ǂq.
ǂs Fifth bibliographic subdivision Each subfield ǂs is subordinate to the immediately preceding subfield ǂr. All the information in subfield ǂs pertains to every unit in the last preceding subfield ǂr.
ǂt Sixth bibliographic subdivision Each subfield ǂt is subordinate to the immediately preceding subfield ǂs. All the information in subfield ǂt pertains to every unit in the last preceding subfield ǂs.
ǂu Seventh bibliographic subdivision Each subfield ǂu is subordinate to the immediately preceding subfield ǂt. All the information in subfield ǂu pertains to every unit in the last preceding subfield ǂt.
ǂv Primary bibliographic subdivision Use the following guidelines and examples when entering data in subfield ǂv. If holding library XXXF holds tomes 5-26, enter:
049     XXXF ǂd [ ǂv Tome] ǂv 5-26

If holding library XXXB holds volumes 1-13 and volume 8 is incomplete, enter:

049     XXXB ǂv 1-7 ǂv 8 [inc.] ǂv 9-13

Subfield ǂv is subordinate to the immediately preceding subfield ǂc. All of the information in subfield ǂv pertains to every copy in the last preceding subfield ǂc. If holding library XXXM holds two copies and copy 1 consists of volumes 1 and 2, copy 2 consists only of volume 1, enter:

049     XXXM ǂc 1 ǂv 1-2 ǂc 2 ǂv 1

If no subfield ǂc is present, subfield ǂv is subordinate to the immediately preceding subfield ǂa. All the information in subfield ǂv pertains to every holding library in the last preceding subfield ǂa. For example, if holding library XXXM holds numbers 15-85 and holding library XXXR holds numbers 1-16, 18-82 and 84-85, enter:

049     XXXM ǂd [ ǂv no.] ǂv 15-85 ǂa xxxr ǂd [ ǂv no.] ǂv 1-16, 18-82, 84-85
ǂy Inclusive dates of publication or coverage Use dates in subfield ǂy to supplement other numbering (subfields ǂv through ǂu) or in lieu of other numbering. Enter a hyphen to separate the date of the earliest unit from the date of the latest unit. Use the following examples as guidelines when entering data in subfield ǂy:
  • If holding library XXXA holds 1 copy, numbered 3, published in or covering 1919, enter:
049     XXXA ǂc 3 ǂy 1919
  • If holding library XXXR holds 1 copy, numbered 1 and this copy consists of 10 volumes each containing six numbers published between or covering 1901-1909, enter:
049     XXXR ǂc 1 ǂv 1-10 ǂp 1-6 ǂy 1901-1909
  • If holding library XXXM holds 3 copies and copies 1 and 2 each consist of volumes 1-16, published between or covering 1963-1978, and copy 3 consists of volumes 4-8, published between or covering 1966-1970, enter:
049     XXXM ǂc 1-2 ǂv 1-16 ǂy 1963-1978 ǂc 3 ǂv 4-8 ǂy 1960-1970
  • If a unit covers a range of months or years and a slash separates the terms that define this range, use a slash in field 049. For example, if holding library XXXB holds volumes 1-8 and volume 1 appeared in or covers the fiscal year 1967/68 and volume 8 appeared in or covers the years 1974/75, enter:
049     XXXB ǂv 1-8 ǂy 1967/68-1974/75
  • If holding library XXXM holds 4 copies of volume 1, number 1 and this issue covers the two-month period, March-April 1979, enter:
049     XXXM ǂc 1-4 ǂv 1 ǂp 1 ǂy Mar./Apr. 1979

Printing

Holding library codes determine which catalog cards print when you Produce. Input stamps in subfield ǂa print according to your profile. No other information from field 049 prints.
 

Your profile determines the printing characteristics of each of your holding library codes. It specifies:

  • The catalogs that receive cards for items held in the collection
  • The content and arrangement of each catalog
  • The classification scheme
  • Any automatic stamp and oversize stamp
  • The format and arrangement of call numbers
  • The sources of subject headings

When producing cards or updating holdings for an item, enter holding library codes for locations or collections for which copies are being cataloged. The system accepts only codes that have been defined and validated for your institution.

Use the Produce command to produce cards for one holding library or multiple holding libraries. For more information, see OCLC Catalog Cards (http://www.oclc.org/support/documentation/worldcat/cataloging/cards/default.htm).

Printing input stamps

Each bracketed input stamp prints on a separate line of text. Typically, textual data entered to the left of the holding library code prints above the call number and data to the right of the holding library code prints below the call number.

049     [Spec. Coll.]XXXM
049     [Rare] [Books]XXXM
049     XXXM [Latest] [vol. in] [Ref.]
049     [Limited Circulation.]XXXM[Request] [at Circ.] [Desk]

If you need multiple holding library codes and input stamps, use a separate subfield ǂa for each holding library code and its associated input stamps.

049     XXXM[c.1] ǂa xxxr[c.2] ǂa xxxe[c.3] ǂa [Also Main]xxxb[c.4]

An empty pair of brackets causes a blank line. Some profiles specify an automatic blank line above or below an input stamp. A blank line caused by an empty pair of brackets is in addition to a blank line specified in the profile.

049     XXXb[c.5] [ ] [Also in] [Main]

The width of an input stamp below the call number must not exceed the left margin on the card. The margin size is two characters fewer than the first indention. For example, if a profile establishes the first indention at ten and the margin size is eight, input stamps below the call number may not exceed eight characters in one line.

The width of an input stamp above the call number cannot exceed 48 characters (i.e., the width of the card). If a second or subsequent line of an input stamp above the call number exceeds 48 characters, the card production program drops the main entry and body of the card accordingly.

The maximum number of lines for input stamps varies from record to record, according to:

  • The number of lines needed to print the longest heading in the record
  • The number of lines needed to print other elements of the call number-stamp information

Each card has 23 lines. The bottom line is reserved for the MARC Organization Code (NUC symbol) and other local information. (See MARC Code List for Organizations http://www.loc.gov/marc/organizations/orgshome.html). If a card has no heading, a one-line heading, or a two-line heading, the call number-stamp information starts printing on line 3. Therefore, the maximum number of lines for call number-stamp information on that card is 20.

If a heading exceeds two lines, the card production program reduces the number of lines available accordingly. For example, if a card has a three-line heading, the maximum number of lines for call number-stamp information is 19.

Call number-stamp information includes call number, automatic stamp, input stamp, oversize designation and any blank lines. Call number-stamp information must not exceed the number of lines available for that information on any card produced from that record. For example, if the longest heading in a record prints on four lines, the maximum number of lines for call number-stamp information is 18.

Each holding library's profile determines the particular cards on which input stamps are to print. For example, a profile may specify that input stamps above the call number print on all cards, but input stamps below the call number print only on shelflist cards.

The profile also specifies the position of an input stamp relative to the call number, the automatic stamp and the oversize designation. For example, holding library XXXR is profiled for the automatic stamp Ref. and for the following call number-stamp arrangement:

Automatic stamp
Input stamp
Oversize
Call number
Blank line
Input stamp

The institution produces cards from a record for an oversize book having the following call number and local holdings information:

049     [Locked] [Case]XXXR[c.1]
050 0   NB4556.3 ǂb .P889

The call number and stamps then print as:

Ref.
Locked
Case
Oversize
NB
4556.3
.P889
 
c.1

For more information, see OCLC Catalog Cards (http://www.oclc.org/support/documentation/worldcat/cataloging/cards/default.htm).

This page last revised July 26, 2016