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Members Council Meeting Agenda

"Innovative Solutions for Tough Economic Times"
February 8-10, 2004

2003/2004 Primary Theme
Innovation, Risk-Taking, and New Models of Service: Library Survival in the 21st Century

Parallel Themes
Communication for success in the OCLC Collaborative
Globalization of OCLC members Council: the next steps

Goals for 2003/2004 OCLC Members Council
1. Identify and recommend new OCLC products and services to assist libraries in meeting the challenges of the current era: rapidly changing technology, limited human and financial resources, and increased user demands and expectations.
2. Develop a plan to improve communication among the members of the OCLC Collaborative.
3. To further globalize Members Council, in particular strengthen and expand the role of international delegates.

Overall Theme for February Meeting: "Innovative Solutions for Tough Economic Times"

The February meeting will focus on how libraries can continue to provide quality services and collections in the face of rising costs, shrinking budgets, and unfavorable exchange rates.

Related Theme 1: Communication for the Collaborative
Related Theme 2: Globalization of OCLC Members Council

February Meeting Questions:

  1. How are member libraries dealing with the economic challenges of the current era? How do these challenges vary in different parts of the world?
  2. What can OCLC do to help libraries cope with limited budgets in the next two to three years?
  3. Of possible options for improving communication within the OCLC Cooperative, which should the Committee on Communication for the Collaborative emphasize in its recommendations?
  4. What can Members Council do to become more global and to ensure that its international delegation is engaged and utilized to the fullest?

Objectives:

  1. Identify ways for OCLC and libraries to work together to address the financial challenges faced by all members of the cooperative.
  2. Assist Committee on Communication in focusing on most productive recommendations in its report.
  3. Decide whether to expand the Executive Committee to include an additional Delegate-at-Large.

Agenda: Innovative Solutions for Tough Economic Times

Saturday, February 7, 2004 - Group Dinner for Early Arrivals
6:15 PM Meet Inside Front Entrance of the Marriott Northwest Hotel
6:30 PM Coach Departure for Restaurant (From Hotel Entrance)
7:00 - 8:30 PM Group Dinner for Early Arrivals
8:30 PM Dinner Guests Return to Marriott Northwest By Coach

Sunday, February 8, 2004 - Columbus Marriott Northwest Hotel
12:00 - 1:00 PM
(Worthington Boardroom)		 Members Council Executive Committee Meeting
Bob Seal (Amigos) President, Members Council
1:00 - 2:00 PM
(Dublin Ballroom 2)		 Members Council Executive Committee Luncheon and Meeting with Interest and Library Group Chairs
Bob Seal (Amigos), President, Members Council
1:00 - 5:00 PM
(Hotel Atrium) 		Registration and Refreshments
2:00 - 3:00 PM
(Columbus Room) 		Finance Committee Meeting
Charles Kratz, (PALINET) Chair; Vice President/President-Elect, Members Council
2:30 - 4:00 PM
(Franklin Room) 		Nominating Committee Meeting
Karen Boehning (WILS), Chair
3:30 - 4:30 PM
(Worthington Boardroom) 		Committee on Communication for the Collaborative
Emma Bradford Perry (SOLINET) Chair
3:00 - 4:30 PM
(Westerville Boardroom) 		Standing Joint Committee on Membership
Maurice Glicksman (OCLC Board of Trustees), Chair
5:00 - 7:00 PM
(Dublin Ballroom 4, 5, & 6) 		Members Council Opening Session
5:00 - 5:20 PM Welcome and President's Report:: Bob Seal, President, Members Council
5:20 - 5:30 PM Report from the Board Chair: Betsy Wilson, Chair, OCLC Board of Trustees
5:30 - 5:40 PM Report from the Standing Joint Committee on Membership:
Maurice Glicksman, OCLC Board of Trustees, Committee Chair
5:40 - 5:45 PM Bylaws Committee Report: Judith Sessions, Committee Chair
5:45 - 5:50 PM Nominating Committee Report and Announcement of Board Nominees:
Karen Boehning, Committee Chair
5:50 - 6:25 PM Libraries and The World Summit on Information Society:
Christine Deschamps, Past President, International Federation of Library Associations
6:25 - 7:00 PM Panel: Reaction to Ms. Deschamps and comments on local international situations:
Moderator: Dianne Man (OCLC PICA) Members Council Delegate-at-Large
Panelists:
Shirley Leung (OCLC Asia Pacific)
Alvaro Quijano (Mexico)
Norma Read (South Africa)
Benita Vassallo (CAPCON)
7:00 - 8:30 PM
(Dublin Ballroom 1, 2, & 3) 		Dinner Buffet

Monday, February 9, 2004 - OCLC Conference Center
7:15 - 8:45 AM
(Atrium)		 Van transportation to the Smith Building from Marriott Northwest
Continental Breakfast at Smith Building
8:00 - 8:35 AM
(Board Room) 		A Proposed Virtual Storage System
Paul Gherman, SOLINET, Vanderbilt University
8:30 - 8:35 AM
(Board Room)		 Welcome and Introductions
Bob Seal, President, Members Council
8:35 - 9:00 AM
(Board Room)		 OCLC's Inclusion Initiative including Q & A
Mark Matson, Director, OCLC Corporate Human Resources
9:00 - 11:15 AM
(Boardroom) 		General Session
9:00 - 9:20 AM Delegate and Strategic Leadership Team Dialogue About the Significant Issues Document and Any Other Questions
Charles Kratz, Vice President, Members Council
9:20 - 9:40 AM OCLC Financial Report
Rick Schwieterman, Vice President, OCLC Finance and Human Resources
9:40 - 9:55 AM Pricing in the Context of OCLC's Global Strategy
Jay Jordan, President and Chief Executive Officer, OCLC
9:55 - 10:15 PM Questions and Discussion on OCLC Pricing
Jay Jordan, President and Chief Executive Officer, OCLC
Phyllis Spies, Vice President, OCLC Worldwide Library Services
Moderated by Bob Seal, President, Members Council
10:15 - 10:30 AM
(Atrium) 		Break
Demos (Latest Cataloging, reference, resource sharing and digitization initiatives)
10:30 - 11:15 AM
(Board Room) 		Panel: Innovative Solutions for Tough Economic Times
Moderated by Bruce Newell (OCLC Western), Members Council Delegate-at-Large
Panelists: Ernie Ingles (OCLC Canada), Jeff Baskin (Amigos), Shirley Baker (MLNC), Barbara Gubin (OCLC Board of Trustees)
11:15 AM - 12:30 PM Interest Group Discussions
Meeting Room #1 Global Librarianship: Shirley Leung, Chair; George Needham, Liaison
Meeting Room #2 Cataloging and Metadata: Ed Weissman, Chair; Glenn Patton, Liaison
Meeting Room #3 Cooperative Reference: Vickey Johnson, Chair; Tam Dalrymple, Liaison
Meeting Room #4 Digital Libraries and Research: Paul Gherman, Chair; Lorcan Dempsey and Shirley Hyatt, Liaisons
Meeting Room #5 Preservation /Electronic Collections: Maggie Farrell, Chair; Taylor Surface, Liaison
Meeting Room #6 Resource Sharing: Sandy Yee, Chair; Collette Mak, Liaison
12:30 - 1:20 PM
(Atrium)		 Demos (Latest Cataloging, reference, resource sharing and digitization initiatives)
12:30 - 1:20 PM

Luncheon for Members Council Participants
(Dining Room/Second Floor)

Separate Luncheon Hosted by Members Council Executive Committee for Board Members and OCLC Strategic Leadership Team in attendance
(Training Room # 3)

1:30 - 3:00 PM
(Smith Boardroom) 		General Session
1:30 - 2:00 PM Spotlight on Innovation - Digital Journal Archives Project
Wim van Drimmelen, Director General, Royal Dutch Library , The Netherlands
2:00 - 2:30 PM Recommendations from Committee on Communication for the Collaborative with Q&A
Emma Bradford Perry, Chair
2:30 - 3:00 PM Videotape of Fred Kilgour's 90th Birthday Celebration
3:00 - 3:30 PM Break
3:30 - 5:00 PM Library Group Discussions
Training Room #3 Systems & State Libraries: Jan Ison, Chair; Rich Rosy, Liaison
Training Room #4 Government and Special Libraries: Carol Bursik, Chair; Fred Lauber, Liaison
Meeting Room #1 Research Libraries I: Lynn Sipe, Chair; Phyllis Spies, Liaison
Meeting Room #2 Research Libraries II: Ernie Ingles, Chair; Gary Houk, Liaison
Meeting Room #3 Private Academic Libraries: Tom Kirk, Chair; Frank Hermes, Liaison
Meeting Room #4 Public Libraries: Bill Sannwald, Chair; Cathy De Rosa, Liaison
Meeting Room #5 State Academic Libraries I: Joan Roca, Chair; Rick Schwieterman, Liaison
Meeting Room #6 State Academic Libraries II: Cliff Glaviano, Chair; George Needham, Liaison
5:00 - 6:00 PM Van transportation to Columbus Marriott Northwest Hotel
After 6:00 PM Network and Service Center Dinners

Tuesday, February 10, 2004 - Columbus Marriott Northwest Hotel
7:30 - 8:30 AM
(Hotel Atrium)
(Madison Room) 		Hotel Checkout
Buffet Breakfast for All Members Council Participants
Invitation Breakfast for netLibrary Focus Group
Hosted & moderated by Charles Kratz, Members Council Vice President
Assisted by Rich Rosy, OCLC Corporate Vice President, netLibrary and
Marge Gammon, netLibrary Vice President
8:30 - 9:45 AM Interest Group Discussions
Dublin Ballroom 1 & 2 JOINT MEETING: Cataloging and Metadata: Ed Weissman, Chair; Glenn Patton, Liaison; Global Librarianship: Shirley Leung, Chair, George Needham, Liaison
Westerville Room Digital Libraries: Paul Gherman, Chair; Lorcan Dempsey & Shirley Hyatt, OCLC Liaisons
Columbus Room Preservation/Electronic Coll.: Maggie Farrell, Chair; Taylor Surface, Liaison
Worthington Room Resource Sharing: Sandy Yee, Chair; Collette Mak, Liaison
Franklin Room Cooperative Reference: Vickey Johnson, Chair; Tam Dalrymple, Liaison
9:45 - 10:00 AM
(Hotel Atrium) 		Break
10:00 -11:30 AM
(Dublin Ballroom 3 & 4) 		General Session
10:00 - 10:30 AM Members Council Business Meeting
Vote on Proposed Change in Members Council Bylaws Consideration of Any Resolutions
10:30 - 11:30 AM OCLC Innovation and Demonstration
Lorcan Dempsey, OCLC Vice President, Office of Research
11:30 AM Adjournment
(Entrance of Hotel) Coach Departure to Port Columbus Airport