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Members Council Meeting Agenda

"Innovative Services for the 21st Century"
October 26-28, 2003

2003/2004 Primary Theme
Innovation, Risk-Taking, and New Models of Service: Library Survival in the 21st Century

Parallel Themes
Communication for success in the OCLC Collaborative
Globalization of OCLC members Council: the next steps

Goals for 2003/2004 OCLC Members Council
1. Identify and recommend new OCLC products and services to assist libraries in meeting the challenges of the current era: rapidly changing technology, limited human and financial resources, and increased user demands and expectations.
2. Develop a plan to improve communication among the members of the OCLC Collaborative.
3. To further globalize Members Council, in particular strengthen and expand the role of international delegates.

October Topic: Innovative Services for the 21st Century

October Questions:

1. What are the most important challenges that libraries will face in the next two to three years?
2. What are the opportunities for OCLC and the networks and service centers and how does Members Council prioritize them?
3. What are the current methods of communication throughout the collaborative? Which are most
effective and useful? Are there other approaches that could be utilized to improve the communication process?

October Objectives:

1. Orient and introduce new delegates to OCLC, networks, services, and Members Council.
2. Strengthen relationships with members of the OCLC Board of Trustees & management.
3. Encourage delegates to think in non-traditional ways to solve library problems.
4. Provide OCLC with ideas for innovative, groundbreaking services for the next two to five years.
5. Further strengthen the role of Members Council international delegates.

October Agenda

Saturday, October 25
Early Arrivals - dinner on your own

Sunday, October 26 (Embassy Suites Hotel)
10:30 - 11:45 AM
(Boardroom #2)		 International Delegates Focus Group
12:00 - 1:00 PM
(Boardroom #3)		 Members Council Executive Committee Meeting
Bob Seal (Amigos), President, Members Council
1:00 - 2:00 PM
(Conference Room #5)		 Members Council Executive Committee Luncheon and Meeting with Interest and Library Group Chairs
Bob Seal, President, Members Council
1:00 - 5:30 PM
(Prefunction Area) 		Registration and Refreshments
2:00 - 3:30 PM
(Boardroom #2) 		Finance Committee Meeting
Charles Kratz (PALINET), Chair
2:30 - 3:30 PM
(Conference Room #2) 		Nominating Committee Meeting
Karen Boehning (WILS), Chair
3:00 - 4:30 PM
(Boardroom #3) 		Meeting of the Committee on Communication for the Collaborative
Emma Perry (SOLINET), Chair
3:00 - 5:00 PM
(Boardroom #4) 		Standing Joint Committee on Membership
Maurice Glicksman (OCLC Board of Trustees), Chair
4:00 - 5:00 PM
(Salon #1) 		New Delegate Orientation
4:00 - 4:15 PM Bob Seal, President, Members Council
4:15 - 4:30 PM Larry Alford, OCLC Board of Trustees
4:30 - 4:45 PM Phyllis Spies, OCLC Vice President, Worldwide Library Services
4:45 - 5:00 PM Questions and Discussion about Members Council and the Role of Delegates
5:30 - 7:00 PM
(Salon #1) 		Members Council Opening Session
5:30 - 5:35 PM Welcome: Bob Seal, President, Members Council
5:35 - 5:50 PM Members Council President's Report: Bob Seal, President
5:50 - 6:00 PM Nominating Committee Report: Karen Boehning, Chair
Report from Board of Trustees Nominating & Development Committee: Brad Baker, Chair
6:00 - 6:40 PM Innovation and Risk Taking Today: Joan Frye Williams, Consultant
6:40 - 7:00 PM Questions and Discussion
7:00 - 7:15 PM
(Atrium) 		Members Council Group and Executive Committee Photographs
7:15 - 8:30 PM
(Salons #2, 3, 4) 		Dinner

Monday, October 27 (OCLC Conference Center)
6:30 - 8:15 AM Breakfast on your own at the hotel (included in the price of your hotel room)
7:30 - 8:45 AM Van transportation to the Smith Building from the Embassy Suites Hotel
7:45 - 8:55 AM
(Atrium) 		Break
8:00 - 9:00 AM
(Smith Boardroom) 		CONTENTdm Presentation
Greg Zick, President, DiMeMa
Sarah Michalak, Director of Libraries, University of Utah Libraries
9:00 - 9:45 AM
(Smith Boardroom) 		General Session
9:00 - 9:15 AM Welcome and Introductions
Bob Seal, President, Members Council
9:15 - 9:45 AM Strategic Leadership Team Q & A Session
Charles Kratz, Vice President, Members Council
Phyllis Spies, Vice President, Worldwide Library Services
9:45 - 11:15 AM Interest Group Discussions
Meeting Room #2 Cataloging & Metadata
Meeting Room #3 Cooperative Reference
Meeting Room #4 Digital Libraries & Research
Meeting Room #1 Global Librarianship
Meeting Room #5 Preservation & Electronic Collections
Meeting Room #6 Resource Sharing
11:15 - 11:30 AM Break
11:30 AM - 12:30 PM
(Smith Boardroom) 		General Session
11:30 - 12:00 Noon Jay Jordan, OCLC President's Report
12:00 - 12:15 PM Questions and Discussion
12:15 - 12:30 PM Bill Crowe, OCLC Board of Trustees Chair's Report
12:30 - 1:30 PM

Luncheon for Members Council Participants
(Dining Room/Second Floor)

Luncheon Hosted by Members Council Executive Committee for Board Members and OCLC Strategic Leadership Team in attendance
Agenda Topics: Members Council Annual Plan, Issues, and Priorities
(Training Room # 3)

1:30 - 3:00 PM
(Smith Boardroom) 		General Session
1:30 - 2:00 PM Spotlight on Innovation - New Models for Shared Facilities
Kathleen Imhoff, Executive Director and CEO, Lexington Public Library
2:00 - 3:00 PM Members Council Forum: Communications Issues
Facilitator: Emma Perry, Chair,
Committee on Communication for the Collaborative
3:00 - 3:15 PM Break
3:15 - 5:00 PM Library Groups
Discussion Topics:
  1. Questions related to challenges & opportunities
  2. Proposed addition of an international delegate slot to the Executive Committee
  3. Other agenda items of interest to the groups
Training Room #4 Government & Special Libraries
Training Room #3 Private Academic Libraries
Meeting Room #6 Public Libraries
Meeting Room #1 Research Libraries I
Meeting Room #2 Research Libraries II
Meeting Room #3 State Academic Libraries I
Meeting Room #4 State Academic Libraries II
Meeting Room #5 Systems & State Libraries
5:00 - 5:30 PM Van transportation to Embassy Suites Hotel
After 6:00 PM Network and Service Center Dinners
(Enjoy a delightful evening with the network or service center groups at dinner!)

Tuesday, October 28 (Embassy Suites Hotel)
6:30 - 8:15 AM
(Atrium) 		Breakfast on your own at the hotel (included in the price of your hotel room)
Hotel Checkout
7:30 - 8:15 AM
(Conference Room #5) 		Breakfast Meeting: Chair of the Board of Trustees, OCLC President, and RONDAC
Executive Committee - Hosted by Members Council Executive Committee
8:30 - 9:45 AM Members Council Interest Group Discussions
Salon #2 Cataloging & Metadata
Conference Room #3 Cooperative Reference
Salon #4 Digital Libraries & Research
Conference Room #2 Global Librarianship
Salon #3 Preservation & Electronic Collections
Conference Room #4 Resource Sharing
9:45 - 10:00 AM Break
10:00 -11:30 AM
(Salon #1) 		General Session
10:00 - 10:30 AM Members Council Business Meeting
Bob Seal, President, Members Council
Consideration of Resolutions (Unauthorized Use of Records)
Consideration of Resolutions
Quick-vote on innovative ideas
Announcements
10:30 - 11:30 AM Innovation at OCLC: Presentation on Current Development Projects by OCLC
Facilitator: Cathy De Rosa, OCLC Vice President, Corporate Marketing
11:30 AM Adjournment
(Entrance of Hotel) Coach Departure to Port Columbus Airport

OPTIONAL AFTERNOON SESSION
SPONSORED BY OCLC MEMBERS COUNCIL AND INCLUSION COUNCIL
OCLC Kilgour Auditorium

(Transportation will be provided to the OCLC Kilgour Building for the presentation and to the airport after the presentation for those who choose to attend.)
1:00 - 3:00 PM
(Kilgour Auditorium)		 Inclusion: OCLC Partner Initiatives
Bob Seal, President, Members Council
Emma Bradford Perry, Delegate-at-Large, Members Council
Sandra Phoenix, SOLINET, Program Coordinator, Historically Black Colleges& Universities
Kate Nevins, Executive Director, SOLINET
Traci Hall, Director, Spectrum Initiative, American Library Association