Digital Archive Reports
Reports list
View reports from the Digital Archive Administration Module
| |
Action |
| 1 |
Type the Administration Module URL in your browser's address bar:
http://digitalarchive.oclc.org/admin/
The Administration Module Logon screen appears. |
| 2 |
Type your authorization and password. Click Logon.
Click the Reports tab. |
For information on using the Administration Module, see the Administration Module guide on the Digital Archive documentation page:
http://www.oclc.org/support/documentation/digitalarchive/.
View reports from Connexion
| |
Action |
| 1 |
Display a digital archive record whose report you want to view. |
| 2 |
On the actions list, click View DA Reports.
The Reports List screen appears. |
Information available on reports list screen
| Information |
Description |
| Audit log |
Records all changes to the digital archive record and all activities related to the content object. |
| Dissemination report |
Records information about the dissemination process and about each file disseminated. |
| Harvest report |
Records information about the harvest process and about each file harvested. |
| Ingest report |
Records information about the ingest process and about each file ingested. |
About reports and audit logs
Each Digital Archive record has a single audit log that records all changes to the record.
View audit log
| Action |
Click View Audit Log.
The Audit Log screen appears. |
View reports
| Action |
View report. Click a report to view it.
View detail on individual files listed in report. Click the + button in front of the filename (or the filename itself). |
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Harvest report
Summary
| Report element |
Description |
| Date/time |
Date and time harvest occurred. |
| Depth |
For Current Path, depth is the number of directory levels below the entry point. For All Links, depth is the number of links away from the entry point. |
| Fixity algorithm |
The algorithm used to establish fixity. |
| Initial URL |
The URL from which files were harvested. |
| Institution |
The institution that performed the harvest. |
| Method |
Current Path. Harvests only content in subdirectories below the root directory of the site.
All Links. Harvests all linked content in the domain, regardless of subdirectory. |
| Total files |
Total number of files harvested. |
| Total volume |
Total volume (size) of harvested files in bytes. |
| Virus check software |
The software used to check for viruses. |
Detail
To view the report elements below, click the filename (or the + in front of it).
| Report element |
Description |
| File name |
Name of file. |
| File size |
Size of the file in bytes. |
| Fixity check date and time |
Date and time of most recent fixity check. |
| Fixity check status |
Result of fixity check. "Success" means the file is stable and has not changed. |
| Mime type |
Format of the file. |
| Virus check date and time |
Date and time of most recent virus check. |
| Virus check status |
Result of virus check. "Success" means no virus was found. |
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Ingest report
About
Ingest reports provide the status of each object ingested. Ingest reports are also called object reports.
Summary
| Report element |
Description |
| Archived object ID |
The number that identifies the object in the digital archive. |
| Authorization group |
The group containing the authorizations allowed to access the object. |
| Content group |
The group(s) containing the object. |
| Copyright statement |
The name and text of the copyright statement assigned to the object. |
| DA record number |
The number that identifies the digital archive record. |
| Ingest date/time |
Date and time ingest occurred. |
| Ingest method |
One of two OCLC services used to ingest content objects into the digital archive:
|
| Institution |
The OCLC symbol of the institution |
| Process status |
The current status of the record. |
| Report date/time |
Date and time report was generated. |
| Service level |
Bit Preservation. Object is stored in the OCLC Digital Archive.
Local. Object is to be disseminated from the OCLC Digital Archive for storage in a local archive. |
Detail
To view the report elements below, click the filename (or the + in front of it).
| Report element |
Description |
| File name |
Name of file. |
| File size |
Size of the file in bytes. |
| Fixity check date and time |
Date and time of most recent fixity check. |
| Fixity check status |
Result of fixity check. "Success" means the file is stable and has not changed. |
| Mime type |
Format of the file. |
| Virus check date and time |
Date and time of most recent virus check. |
| Virus check status |
Result of virus check. "Success" means no virus was found. |
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Disseminate report
Summary
| Report element |
Description |
| Content Description, Version |
Version of disseminated object.
Note: Only present if user typed this element in the record) |
| DA record number |
Digital archive record identifier. |
| Logical object size |
Size of disseminated object. |
| Number of files |
Number of files disseminated. |
| Object type |
Type of disseminated object. |
| Report generation time |
Date and time report generated. |
| Title |
Title of record whose object you disseminated. |
Detail
To view the report elements below, click the filename (or the + in front of it).
| Report element |
Description |
| File id |
Digital Archive file identification number. |
| File locator |
Digital Archive file location. |
| File size |
Size of the file in bytes. |
| Mime type |
Format of the file. |
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Audit log
Information available on audit log screen
| Information |
Description |
| Event date/time |
Date and time of the event. |
| Event type |
The event that occurred. |
| Result |
The success, failure, or completion of the event. |
| Autho |
The authorization that executed the event. System events are logged as OCLC. |
| Details |
Further information on the event, if available. For some events (harvest, ingest) Details links to a report about the event. |
Event types
| Event types |
| Annotation verification |
| Capture/harvest |
| Capture/harvest/delete |
| DA record update |
| Delete |
| Dissemination |
| Fixity check |
| Image Annotation |
| Ingest |
| Marked for delete |
| Object verification |
| Unmarked for delete |
| User forced delete |
| Virus check |
Fixity check, object verification, and virus check
Fixity check, object verification, and virus check are three quality assurance reviews that occur the day after an object is ingested. Together the three events ensure the object is intact and has the appropriate metadata. The reviews also occur quarterly on the anniversary of the object's ingest into the Digital Archive.
Mark and unmark for delete
Mark and unmark for delete result in two entries in the audit log.
| Action |
First entry |
Second entry |
| Mark for delete |
DA Record updated |
Marked for delete |
| Unmark for delete |
DA Record updated |
Unmarked for delete |
Exit audit log
| Action |
Click Close.
The browser window closes. |
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View batch ingest reports
About
Use the Digital Archive Administration Module to manage your content objects (organize them in content groups, set access, view reports, etc.).
Log on
| |
Action |
| 1 |
Type the Administration Module URL in your browser's address bar:
http://digitalarchive.oclc.org/admin/
The Administration Module Logon screen appears. |
| 2 |
Type your authorization and password. Click Logon.
Click the Reports tab. |
Using the administration module
For information on using the Administration Module, see the Administration Module guide on the Digital Preservation documentation page:
http://www.oclc.org/support/documentation/digitalarchive/.
Reports
The batch ingest process generates three reports.
| Report |
Describes |
| Batch |
The overall status of the batch. |
| SIP |
The overall status of each SIP in the batch. |
| Object |
The status of each object in the SIP. |
View batch ingest reports
| |
Action |
| 1 |
Log on to the Digital Archive Administration Module. |
| 2 |
Click the Reports tab. |
| 3 |
Click Batch Report. The Ingest Batch Reports screen appears. |
| 4 |
Click the batch number you want to view. The Batch Report screen appears. |
| 5 |
Click the batchload XML file.
The report appears. |
View SIP reports
| |
Action |
| 1 |
Log on to the Digital Archive Administration Module. |
| 2 |
Click the Reports tab. |
| 3 |
Click Batch Report. The Ingest Batch Reports screen appears. |
| 4 |
Click the batch number you want to view. The Batch Report screen appears. |
| 5 |
Click the SIP XML file.
The report appears. |
View object reports
| |
Action |
| 1 |
Log on to the Digital Archive Administration Module. |
| 2 |
Click Object Report. The Object Report screen appears. |
| 3 |
Click the ingest date of the object. The Report Date screen appears. |
| 4 |
Click the Ingest XML file.
The report appears. |
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Batch ingest report
Summary
| Report element |
Description |
| Batchload date/time |
Date and time batch was created. |
| Batchload status |
Success or failure. |
| Batch submitter |
OCLC symbol of institution submitting the content for batch ingest. |
| Content owner/custodian |
OCLC symbol of institution owning or administering the ingested content. |
| Number of objects processed |
Number of objects in SIP that were processed. |
| Number of SIPs submitted |
Number of SIPs in batch. |
| Number of valid objects |
Number of valid objects in batch. (If batch is successful, will match the number of processed objects.) |
| Number of valid SIPs |
Number of valid SIPs in batch. |
| Report date/time |
Date and time report was created. |
SIP details
To view the report elements below, click the filename (or the + in front of it).
| Report element |
Description |
| Number of objects |
Number of content objects in SIP. |
| SIP name |
Name of SIP. |
| Status |
Success.
If the batch fails, each SIP in it has a status of either valid or invalid. An invalid SIP causes the batch to fail. |
| Tracking identifier |
User-assigned number identifying each piece of media in the SIP. |
Error details
Error report elements only appear if there is an error in the batch. To view the report elements below, click the filename (or the + in front of it).
| Report element |
Description |
| Batch contains unexpected data |
Data other than SIP(s) and content objects submitted. |
| Contains no files |
Either SIP files or content objects were not submitted. |
| Contains too many files |
Either too many SIP files or content objects submitted. |
| File type not supported |
Content object is not a supported file type. |
| Invalid format for batch |
Incorrect data format on media (CD, tape). |
| SIP content manifest mismatch |
At least one mismatch between manifest and content objects. |
| SIP manifest missing |
SIP did not include manifest and filenames were not included in DA record file. |
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SIP report
Summary
| Report element |
Description |
| Batchload number |
System-assigned number identifying the batch. |
| Content owner/custodian |
OCLC symbol of institution owning or administering the ingested content. |
| Number of objects |
Number of objects listed in SIP. |
| Report date/time |
Date and time report was created. |
| Status |
Success (if batch is successful).
If the batch fails, each SIP in it has a status of either valid or invalid. An invalid SIP causes the batch to fail. |
Tracking identifier
To view the report elements below, click the filename (or the + in front of it).
| Report element |
Description |
| Tracking identifier |
User-assigned number identifying media in the SIP. |
Object details
To view the report elements below, click the filename (or the + in front of it).
| Report element |
Description |
| Link to ingest report |
Click link to view ingest report. |
| Name |
Name of SIP. |
| Number of files |
Number of files making up the object. |
| Object path |
The path of the object (on the computer it was stored on). |
| Status |
Ingested successfully. |
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Object report
Summary
| Report element |
Description |
| Archived object ID |
The number that identifies the object in the digital archive. |
| Authorization group |
The group containing the authorizations allowed to access the object. |
| Content group |
The group(s) containing the object. |
| Copyright statement |
The name and text of the copyright statement assigned to the object. |
| DA record number |
The number that identifies the digital archive record. |
| Ingest date/time |
Date and time ingest occurred. |
| Ingest method |
One of two OCLC services used to ingest content objects into the digital archive:
|
| Institution symbol |
The OCLC symbol of the institution. |
| Process status |
The current status of the record. |
| Report date/time |
Date and time report was generated. |
| Service level |
Bit Preservation. Object is stored in the OCLC Digital Archive.
Local. Object is to be disseminated from the OCLC Digital Archive for storage in a local archive. |
Detail
To view the report elements below, click the filename (or the + in front of it).
| Report element |
Description |
| File name |
Name of file. |
| File size |
Size of the file. |
| Fixity check date and time |
Date and time of most recent fixity check. |
| Fixity check status |
Result of fixity check. "Success" means the file is stable and has not changed. |
| Mime type |
Format of the file. |
| Virus check date and time |
Date and time of most recent virus check. |
| Virus check status |
Result of virus check. "Success" means no virus was found. |
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