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Use SCIPIO Records

About SCIPIO records

About SCIPIO records in WorldCat

  • SCIPIO: Art and Rare Book Sales Catalogs is the only online union catalog of auction catalog records in existence.
  • SCIPIO: Art and Rare Book Sales Catalogs describes art auction and rare book catalogs for sales from the late sixteenth century to scheduled auctions not yet held. Records include the dates and places of sales, the auction houses, sellers, institutional holdings, and titles of works.
  • SCIPIO bibliographic records in WorldCat are the result of incorporating the SCIPIO database, formerly available from the Research Libraries Group (RLG), into WorldCat during the integration of RLG into OCLC.

Retrieving SCIPIO records

  • Connexion provides a scoped view, allowing the SCIPIO records to be searched as a separate database. The scoped view enables users to search new, SCIPIO-specific indexes in addition to the standard WorldCat indexes. With these new indexes, current SCIPIO users can retrieve needed records using familiar search methods.
  • All authorized WorldCat catalogers can retrieve SCIPIO records using standard WorldCat indexes or SCIPIO-specific indexes, and can choose to use the scoped view by selecting the check box labeled Retrieve Only SCIPIO Records on the Search WorldCat screen.

Identifying SCIPIO records

  • Authentication code (field 042). In a SCIPIO record, field 042 always contains the code scipio.

    Required for SCIPIO scoped view> To be included in the SCIPIO scoped view, a record must contain scipio in field 042, subfield a.

    Note for SCIPIO contributors: When creating a new record you want included in the SCIPIO scoped view within WorldCat, make sure that you include the scipio code in field 042. To do so, you must be profiled to use SCIPIO records.

  • Other distinctive content. SCIPIO records include two distinctive fields: 024 (Sale code) and 033 (Date of sale). In SCIPIO records, field 110 normally contains the name of an auction house, 510 contains a citation note, and field 518 contains the a place of sale.

Permissions and limitations for using SCIPIO records

All Connexion catalogers can use SCIPIO records in the same way you use WorldCat records, with the following exceptions.

  • You must be an authorized SCIPIO cataloger to:
    • Create a new SCIPIO master record (a record containing field 042, with the code scipio in subfield a)
    • Add the SCIPIO designation (field 042, with the code scipio in subfield a) to an existing master record
    • Note: Although you cannot remove the SCIPIO designation from a master record, you can request that it be removed using a WorldCat Record Change Request.
  • You must be authorized for both SCIPIO and bibliographic institution records (IRs) to:
    • Create a new SCIPIO IR to attach to a SCIPIO master record.
    • Add the SCIPIO designation to one of your own existing IRs.
    • Remove the SCIPIO designation from one of your own IRs.
    • Move one of your own SCIPIO IRs from one SCIPIO master record to another.
  • You cannot move a SCIPIO IR to a non-SCIPIO master record, but you can attach or move a non-SCIPIO IR to a SCIPIO master record.
  • There are no other special restrictions on editing or replacing SCIPIO master records.
  • There are no other special restrictions on editing SCIPIO IRs.

Is this a SCIPIO record?

View IR indicators

Master bibliographic record or institution record

Field 042 contains the code scipio..

WorldCat brief list

Each brief entry shows the highlighted text SCIPIO.

WorldCat truncated list

WorldCat search

Each truncated entry:

In column 6, Contributing Library (heading L), contains the code S for SCIPIO.

Scoped view

If you searched the scoped view (by selecting the Retrieve Only SCIPIO Records check box):

  • Column 5 has the heading Date of Sale and contains the sale date from field 033. Dates appear in yyyy-mm-dd format.
  • Entries are sorted by sale date, beginning with the most recent date.
  • Column 6, Contributing Library (heading L), contains the code S for SCIPIO

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Find SCIPIO records in WorldCat

About searching for SCIPIO records

  • SCIPIO records (master records and institution records) are fully integrated into WorldCat. All standard WorldCat indexes apply to SCIPIO records. You can also use SCIPIO-specific indexes. Any list of WorldCat search results may include SCIPIO records.
  • Connexion also provides a scoped view (a subset of WorldCat), allowing you to restrict searches to SCIPIO records as if located in a separate database. The scoped view enables users to search new, SCIPIO-specific indexes in addition to the standard WorldCat indexes. With these new indexes, current SCIPIO users can retrieve needed records using familiar search methods.
  • All authorized WorldCat catalogers can retrieve SCIPIO records using standard WorldCat indexes or SCIPIO-specific indexes, and can choose to use the scoped view by selecting the check box labeled Retrieve Only SCIPIO Records on the Search WorldCat screen.
  • Browse WorldCat for SCIPIO records
    • You cannot choose to browse the SCIPIO scoped view.
    • You can browse the SCIPIO-specific indexes from the command line in the Search WorldCat screen or the guided browse on the Browse WorldCat screen.
    • Browsing a SCIPIO-specific index retrieves primarily SCIPIO records. Browse results may may include non-SCIPIO records because browsing is not restricted to the scoped view.

Search the scoped view to facilitate retrieval of SCIPIO records

  • To retrieve SCIPIO records conveniently and efficiently, use the scoped view by selecting an option on the Search WorldCat screen:
    • The Retrieve Only SCIPIO Records option lets you limit your search to SCIPIO records and more easily find data likely to occur in fields that are indexed in SCIPIO-specific indexes.
    • The option appears below the guided search entry boxes. The setting applies to guided searches only, not to command-line searches.
  • With the Retrieve Only SCIPIO Records setting selected, you search only records designated as SCIPIO. You can search for terms in all standard WorldCat indexes and/or SCIPIO-specific indexes. Connexion retains the setting for subsequent searches, until you change it.
  • With the option not selected (default setting), Connexion searches all WorldCat records (including SCIPIO records) and presents search results using standard WorldCat record views and results lists. You can use all WorldCat indexes and/or SCIPIO-specific indexes.
  Action
1

Enter your search in the guided search area.

2

Find the Retrieve Only SCIPIO Records option (below the guided entry search area).

Select (check) the Retrieve Only SCIPIO Records check box.

Default Check box not selected. All WorldCat master records are searched.

3

Click Search.

4

Results

Retrieve Only SCIPIO Records selected

  • Connexion searches only SCIPIO records, using both standard indexes and SCIPIO indexes.

Retrieve Only SCIPIO Records not selected (default setting)

  • Connexion searches all WorldCat records, including SCIPIO records. SCIPIO-specific indexes are available.
  • All WorldCat records are searchable using all WorldCat indexes, including indexes that target unique data in SCIPIO records. However, when you want to find SCIPIO records, the best approach is to restrict your search to SCIPIO records.

Use SCIPIO-specific indexes

Search entry area Procedure

Command line

Note: Searches or browse queries from the command line cannot be restricted to the SCIPIO scoped view.

To specify a SCIPIO index, type the index label, the correct punctuation (: or =). and then the search term. Do not type a space after the index label.


Examples: ah:bloomsbury or ah:sotheby* and ds:1999

Browse (scan) a SCIPIO-specific index. You can use the scan command to browse a SCIPIO index. Example: sca ah=bloomsbury book auctions

Guided search

(Keyword/Numeric)

To specify a SCIPIO index:

  1. Click the More Indexes button (below the guided search entry boxes).
  2. Type a search term in an entry box.
  3. Click to open the index list next to the entry box.
  4. Scroll to the SCIPIO index names.
  5. Click the name of the index you want to use.

Tip: Check an index label

To see index labels for SCIPIO indexes (and for all available WorldCat indexes), click the More Indexes button (below the guided search entry boxes). Then click to open an index list and scroll to the SCIPIO index names The Index label, enclosed in parentheses, follows each index name..


SCIPIO-specific indexes: details

Use SCIPIO-specific indexes to assist you in retrieving SCIPIO records. These indexes are available either for searching all WorldCat records or for searching within the SCIPIO scoped view. The following table lists index names, labels, included fields and subfields, notes, and examples.

Index Name Index label Indexed fields Notes

SCIPIO Indexes

Auction house name

(Word, phrase, whole phrase)

ah:

ah=

ahw=

110 a-e n u

(Subset of the Corporate/conference name index)

 

Citation

(Word, phrase, whole phrase)

ci:

ci=

ciw=

510 a c

 

Date of sale

(Word index)

ds:

033 a

Search types

1. Specific month, day, year, such as April 15, 1995

search as mmddyyyy

Example: 04151995

Note: Also retrieves records with date of sale expressed as a range that includes the specific date.


2. Any day within a specific month during a specific year, such as May 1975.

search as mmyyyy

Example: 051975

h
3. Any date within a particular year such as 2002:

search as yyyy*

Example: 2002*
Note: The truncation symbol (*) tells the system to search for the specific year, retrieving all records for sale dates within that year.


4. Any date within two or more years, such as 1970--1975.

search as YYYY-YYYY

Example: 1970-1975


5. Any date between two known months, e.g., from July 2005 to September 2006.

search as MMYYYY-MMYYYY

Example: 072005-092006


6. Any date between two known dates, e.g., from October 29, 1947 to November 4, 1947.

search as MMDDYYYY-MMDDYYYY

Example: 10291947-11041947

Individual auctioneer

(Word, phrase, whole phrase)

ia:

ia=

iaw=

700 a-d l q u

796 a-d j q u

 

Place of sale

(Word index)

ps:

500 a

518 a

Place of sale or auction usually appears in field 518 in the form: Place of sale: London or Place of auction: Overland Park, Kansas.

Some records include place of sale in a 500 note (instead of 518) in the form Place of sale: Cairo.

The index contains data following the words Place of in 518 subfield a or 500 subfield a

Find these records with Place of Sale searches such as:

London, Overland, Overland Park, or Kansas.

Sale code

(Word and phrase)

sl:

sl=

024 a

 

Seller/subjects

(Word, phrase, whole phrase)

cx:

cx=

cxw=

600 a-d j q

653 a

696 a-d j q

 

Other indexes for SCIPIO searching

Authentication code

Established WorldCat index; new code for SCIPIO records)

au:

042 a scipio

(New code to identify SCIPIO records in WorldCat and include the records in the SCIPIO scoped view)

 

Notes

(Word index)

(Notes pertinent to sale; local notes)

nt:

501 a

502 a

504 a

505 a r t

508 a

511 a

518 a

520 a b

521 a

533 a b c d e f n

534 a t

536 a-h

538 a

545 a

550 a

590 a (institution records only

753 a b c

Indexes the same fields and subfields as the established Notes index in WorldCat.

System control number

(former RLG/SCIPIO record ID)

(Word index)

sy:

035 a

 

SCIPIO records and WorldCat search results

  • WorldCat search results are unchanged.

    Note: Because they are included in all WorldCat indexes, you may retrieve SCIPIO records in search results.

  • WorldCat brief lists and truncated lists include indicators that identify SCIPIO records. See the next section for details.

Appearance and content of SCIPIO records

  • Authentication code (field 042). In a SCIPIO record, field 042 always contains the code scipio.

    Required for SCIPIO scoped view> To be included in the SCIPIO scoped view, a record must contain scipio in field 042, subfield a.

    Note for SCIPIO contributors: When creating a new record you want included in the SCIPIO scoped view within WorldCat, make sure that you include the scipio code in field 042. To do so, you must be profiled to use SCIPIO records.

  • Other distinctive content. SCIPIO records include two distinctive fields: 024 (Sale code) and 033 (Date of sale). In SCIPIO records, field 110 normally contains the name of an auction house, 510 contains a citation note, and field 518 contains the place of sale.

Appearance and content of results lists that include SCIPIO records

Results of searching WorldCat

  • WorldCat group list: No changes.
  • WorldCat brief list: Brief entries contain the highlighted test SCIPIO.
  • WorldCat truncated list: Column 6, Contributing Library (heading L), contains the code S for SCIPIO.

Results of searching the SCIPIO scoped view

  • Scoped view group list. Records are divided into groups by date of sale (not by publication date). Otherwise, the group list is the same as for other WorldCat search results.
  • Scoped view brief list. Same as for other WorldCat search results.
  • Scoped view truncated list:
    • Column 5 has the heading Date of Sale and contains the sale date from field 033. If field 033 represents a range or more than one date, only the first date is shown. Dates appear in yyyy-mm-dd format.
    • Entries are sorted by sale date, beginning with the most recent date.
    • Column 6, Contributing Library (heading L), contains the code S for SCIPIO
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SCIPIO cataloging activities in Connexion browser: tips and notes

Permissions and limitations for using SCIPIO records

All Connexion catalogers can use SCIPIO records in the same way you use WorldCat records, with the following exceptions.

  • You must be an authorized SCIPIO cataloger to:
    • Create a new SCIPIO master record (a record containing field 042, with the code scipio in subfield a)
    • Add the SCIPIO designation (field 042, with the code scipio in subfield a) to an existing master record
    • Note: Although you cannot remove the SCIPIO designation from a master record, you can request that it be removed using a WorldCat Record Change Request.
  • You must be authorized for both SCIPIO and bibliographic institution records (IRs) to:
    • Create a new SCIPIO IR to attach to a SCIPIO master record.
    • Add the SCIPIO designation to one of your own existing IRs.
    • Remove the SCIPIO designation from one of your own IRs.
    • Move one of your own SCIPIO IRs from one SCIPIO master record to another.
  • You cannot move a SCIPIO IR to a non-SCIPIO master record, but you can attach or move a non-SCIPIO IR to a SCIPIO master record.
  • There are no other special restrictions on editing or replacing SCIPIO master records.
  • There are no other special restrictions on editing SCIPIO IRs.

Notes and tips for SCIPIO catalogers

Action Tips and notes

Authorization for SCIPIO actions

All Connexion catalogers can use SCIPIO records in the same way you use WorldCat records, with the following exceptions:

  • You must be an authorized SCIPIO cataloger to:
    • Create a new SCIPIO master record (a record containing field 042, with the code scipio in subfield a).
    • Add the SCIPIO designation (field 042, with the code scipio in subfield a) to an existing master record.
    • Note: Although you cannot remove the SCIPIO designation from a master record, you can request that it be removed using a WorldCat Record Change Request.

Tip: Check your authorization

On the General tab, on the Admin Options list, click User Information.

On the User Information screen, check the setting for Profiled for SCIPIO Records?.

Yes indicates you are an authorized SCIPIO user.

If you are not profiled to use SCIPIO records, this item is not shown on the screen.

Derive a new SCIPIO record

You can derive a new SCIPIO record from any bibliographic master record or institution record.

Whether or not the record you derive from is a SCIPIO record, the system does not transfer to the derived record field 042 (Authentication code) containing the scipio identifier: you must add the field and the code. Or, you can apply a SCIPIO constant data record that contains the authentication code.

Create a SCIPIO record using a workform

Note: Connexion does not provide SCIPIO-specific workforms.

Tip: To reduce data entry for SCIPIO original cataloging, you can create constant data records that contain sets of standard fixed-field values, variable fields, and/or field content you use in SCIPIO records. Then apply the appropriate SCIPIO CD record to a default workform.

Create and save constant data records

Note: All bibliographic constant data records, including SCIPIO-specific CD records, for each institution reside in a single constant data file.

Tip: To make it easy to find and apply a SCIPIO CD record, when saving each CD record, supply a name (required) or a My Status (optional) that identifies records used for SCIPIO cataloging.

Examples of SCIPIO-specific content

  • Authentication code (field 042). In a SCIPIO record, field 042 always contains the code scipio.

    Derive CD record: 042 not transferred You can derive new CD records from SCIPIO records. However Connexion does not transfer the SCIPIO identifier (field 042 with the scipio code) to a record (including a constant data record) derived from a SCIPIO record.
    Note for SCIPIO contributors: When creating a new record you want included in the SCIPIO scoped view within WorldCat, make sure that you include the scipio code in field 042. To do so, you must be profiled to use SCIPIO records.

  • Other distinctive content. SCIPIO records include two distinctive fields: 024 (Sale code) and 033 (Date of sale). In SCIPIO records, field 110 normally contains the name of an auction house, 510 contains a citation note, and field 518 contains the a place of sale. Add field 852 to identify your location. You may also wish to include a 590 field to record price list information.

Institution records for SCIPIO master records
  • You must be authorized for both SCIPIO and bibliographic institution records (IRs) to:
    • Create a new SCIPIO IR to attach to a SCIPIO master record.
    • Add the SCIPIO designation to one of your own existing IRs.
    • Remove the SCIPIO designation from one of your own IRs.
    • Move one of your own SCIPIO IRs from one SCIPIO master record to another.
  • You cannot move a SCIPIO IR to a non-SCIPIO master record, but you can attach or move a non-SCIPIO IR to a SCIPIO master record.
  • There are no other special restrictions on editing or replacing SCIPIO master records.
  • There are no other special restrictions on editing SCIPIO IRs.

Records with non-Latin script

Note: Record with non-Latin script cannot be replaced. In Connexion browser, which does not support adding non-Latin scripts or editing non-Latin scripts in records, you cannot edit non-Latin fields or replace a record that contains non-Latin script. You can edit other fields, update holdings, export, and take other actions.


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