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OCLC Authorities User Guide

About this Guide

Overview

Typographic Conventions

Distribution and Ordering

Acknowledgments

1 Introduction

1.1 OCLC Online System

1.2 OCLC Authority File

1.3 Library of Congress Authority Files

1.4 OCLC Authority Records

2 Accessing the OCLC Authority File

2.1 Authorization

2.2 Access from OCLC Connexion, CatME or Passport

2.3 Changing Authorization Mode (CatME and Passport)

2.4 Online Help

2.5 Switching from the Authority File to Another Database

2.6 Inactivity Logoff

3 Authority Record Displays

3.1 Authority Record Display

3.2 OCLC Connexion Browser Authority Record

3.3 CatME Authority Record (Tagged Display)

3.4 CatME Authority Record (Mnemonic Display)

3.5 Passport Authority Record (Tagged Display)

3.6 Passport Authority Record (Mnemonic Display)

3.7 OCLC Connexion Client Authority Record

4 Phrase Searching

4.1 Overview

4.2 Constructing Phrase Searches

4.3 Index Labels

4.4 Rules for Phrase Searches

4.5 Error Messages/Revising Searches

4.6 Search Results (Summary Description)

4.7 Reviewing Search History (OCLC Connexion only)

5 Numeric Searching

5.1 Overview

5.2 Constructing Numeric Searches

5.3 Index Labels

5.4 Rules for Numeric Searches

5.5 Error Messages/Revising Searches

5.6 Search Results (Summary Description)

5.7 Reviewing Search History

6 Keyword and Command Line Searching in OCLC Connexion

6.1 Overview of Keyword Searching

6.2 Constructing Keyword Searches (Connexion Browser)

6.3 Constructing Keyword Searches (Connexion Client)

6.4 Keyword Index Labels

6.5 Rules for Keyword Searches

6.6 Overview of Command Line Searching (Connexion Browser)

6.7 Constructing Command Line Searches

6.8 Command Line Index Labels

6.9 Rules for Command Line Keyword Searches

6.10 Error Messages/Revising Searches

6.11 Search Results (Summary)

6.12 Reviewing Search History

7 Derived Search Key Searching

7.1 Overview

7.2 Constructing Derived Search Key Searches

7.3 Index Labels

7.4 Rules for Derived Search Key Searches

7.5 Error Messages/Revising Searches

7.6 Search Results (Summary Description)

7.7 Reviewing Search History

8 Viewing Search Results

8.1 Overview

8.2 Browse Results and Brief Entry List (OCLC Connexion)

8.3 Keyword Search Results (Connexion Browser)

8.4 Flagging Records (Connexion Browser)

8.5 Keyword Search Results (Connexion Client)

8.6 Root and Expanded Indexes (CatME and Passport)

8.7 Brief, Truncated, and Quickview Lists (CatME and Passport)

9 Editing Authority Records

9.1 Introduction

9.2 Connexion Browser Authority Records

9.3 CatME Authority Records

9.4 Passport Authority Records

9.5 Connexion Client Authority Records

10 Using Save Files

10.1 Introduction

10.2 Adding Records to a Save File

10.3 Viewing Save File Contents

10.4 Searching a Save File

10.5 Accessing Save File Records for Editing

10.6 Flagging Save File Records (Connexion Browser only)

10.7 Deleting Records from a Save File

11 Creating and Using Constant Data

11.1 Introduction

11.2 Constant Data in Connexion Browser

11.3 Constant Data in CatME

11.4 Constant Data in Passport

12 Exporting Authority Records

12.1 Introduction

12.2 Exporting from Connexion Browser

12.3 Exporting from CatME

12.4 Exporting from Passport

12.5 Exporting from Connexion Client

13 Creating and Updating OCLC Authority File Records (NACO Only)

13.1 Introduction

13.2 Getting a Workform

13.3 Submitting to Library of Congress

13.4 Retrieving and Responding to Submitted Records (LC Staff Only, Passport only)

13.5 Retrieving Records to Which LC Has Responded

13.6 Adding New Records

13.7 Modifying Existing Records

A Passport Commands

B Types of Records and Displays

B.1 Name Authority Records

B.2 Uniform Title Authority Records

B.3 Subject Authority Records

B.4 Subdivision Authority Records

B.5 Children's Subjects Authority Records

B.6 Reference Records

B.7 Temporary Records

C OCLC Authority Record Format

C.1 OCLC Authority Records

C.2 Fixed Field Mnemonic Labels

C.3 Fixed Field Element Definitions

C.4 Variable Field Tag Groups and Mnemonic Labels

C.5 Variable Field Definitions

D Indexed Fields and Subfields

D.1 Introduction

D.2 OCLC Connexion Indexing

D.3 CatME/Passport Indexing

E Change Requests

E.1 Changes to Existing Records

E.2 Creation of New Records

E.3 Form and instructions

E.4 Authority File Change Request Form

Glossary