936  OCLC/CONSER Miscellaneous Data (NR)

Definition

Use field 936 to enter OCLC control numbers for parallel records. Parallel records are those that are for the same manifestation of an item, but cataloged in a different language. For example, the language of descriptive cataloging may be English in one record and Spanish in another. Record language of cataloging in field 040 subfield ‡b.

Information regarding the last issue consulted during the cataloging of a serial was previously recorded in field 936 when this information could not be given elsewhere in the record. Field 936 was used when the last issue in hand was not the last published or when publication status was unknown.

CONSER previously defined field 936 to identify the piece used for cataloging if the piece was something other than the first issue published. Current practice is to enter this information in a note in field 500.

1st Indicator

2nd Indicator

Subfields

If you identify two or more parallel records (such as records in both Spanish and French, with your new record in English), you may enter the OCLC numbers for them, separated by spaces. However, OCLC does not require entry of more than one parallel record number in the 936 field.

Examples:

For more information, see Parallel Records for Language of Cataloging in Chapter 3, "Special Cataloging Guidelines."

CONSER previously defined subfield ‡a for information regarding the last issue consulted during the cataloging of a serial. Data was entered in subfield ‡a under the conventions used for field 362 or field 500.

To distinguish this application of field 936 from its previous pre-ACCR2 application, the designation LIC (Last Issue Consulted) was added following the volume number and the date of the issue. For example, if the data was v.1, no.4; Sept. 1971, the following was entered:

If an issue or volume had no identifying date (such as a monographic series for which numbers appeared in field 362, but dates appeared in field 260), only the volume or number designation was entered in 936. For example, if the data was Nr. 28; 1974, the following was entered:

The National Serials Data Program (NSDP) enters records for serials prior to publication if the publisher requests assignment of an International Standard Serial Number (ISSN). In addition to coded data in field 263, prepublication records contain:

NSDP updates these records upon receipt of follow-up information from the publisher. To request an update of a prepublication record, you may forward appropriate documentation, such as a photocopy of a published issue, through your OCLC regional service provider or directly to OCLC Quality Control. See section 5.7, " Reporting Errors."

Under pre-AACR2 cataloging rules, field 936 was used to record the last issue consulted or to note that no issue was consulted. In early MARC conversion projects, which issues had been used or even whether issues were consulted was not known. Therefore, the designations Unknown and/or INC (issue not consulted) were used. Sometimes in cooperative efforts, title pages were reproduced and sent to a central conversion unit. Resulting records contained the designation surrogate in the 936 field.

Under AACR2 rules, the cataloging is based on the earliest issue. It is assumed that the issue is in hand. Thus, the preceding uses for the field are no longer applicable.

Printing